cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
darrenfloyd666
Post Prodigy
Post Prodigy

Retrieving data from Library Fields

Hi 

 

@Pieter_Veenstraand @v-yuazh-msft excuse the tagging but I'm reaching out to you as I see you've helped solve a similar problem to one I've got.

 

I'm building a Scheduled Flow which will check the date in a Library field called 'Expiry Date' and will fire off an email alert when it comes within a certain date range. Fine, but I can't get the Flow to find the 'Expiry Date' field. I'm pointing the Flow at a View of the library containing the field but I wouldn't think that would cause a problem.

 

From a previous post I tried using the 'Send an HTTP request to SharePoint' action but I've never used it before. 

 

Here's how I've got it configured, but I'm getting a 401 UNATHORIZED error when I run the Flow although I've give the account full permissions on the site and the library? Any ideas on how I solve that and also when I get it working what's the next steps for capturing and using the 'Expiry Date' field?

Thanks in advance.

 

SendanHTTP request.png

15 REPLIES 15
Pieter_Veenstra
Community Champion
Community Champion

Thanks @Pieter_Veenstra That's really helpful. I've looked through your posts and I think I'm edging in the right direction. The flow is running, but I'm not getting the Output option on the Compose action but it does pop up in an email action straight after?

Also this will return the filed I want in a Library not a List?


API.png


This is some of the Output I get which seems to be picking up the right library, so I need to get the 'Expiry Date' field out of this...?

2fabf0190155;637158955026270000;112954065"},"DefaultContentApprovalWorkflowId":"00000000-0000-0000-0000-000000000000","DefaultItemOpenUseListSetting":false,"Description":"","Direction":"none","DisableGridEditing":false,"DocumentTemplateUrl":"/sites/ /Supplier Certificates/Forms/template.dotx","DraftVersionVisibility":0,"EnableAttachments":false,"EnableFolderCreation":true,"EnableMinorVersions":false,"EnableModeration":false,"EnableRequestSignOff":true,"EnableVersioning":true,"EntityTypeName":"Supplier_x0020_Certificates"

@darrenfloyd666  you might want to run the output through a parse json action. That way you can get to the data through dynamic content

Thanks @Pieter_Veenstra would I parse the entire output? There was a lot of it: 

 

Schema.png

I would optimize only at a later stage. So in short yes, I would do all sin the beginning.

Thanks @Pieter_Veenstra I'll give it a go 

v-alzhan-msft
Community Support
Community Support

Hi @darrenfloyd666 ,

 

Please take a try with @Pieter_Veenstra 's suggestion and let me know if your problem could be solved.

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @Pieter_Veenstra @v-alzhan-msft 

That didn't work

JSONQuery.png

When I click on the Condition Value I get this:

DynamicContent.png
And from the 'Send a HTTP' action I just get 'Body' but not getting the 'Expiry Date' field I need from the SP Library. It doesn't seem to be finding any of the fields on that Library. Any ideas? 
 

Hi @darrenfloyd666 ,

 

It looks like your are collecting the libraries rather than an item in a library.

 

I would expect that the URI in your http call would look like this:

 

_api/web/lists/getByTitle('WhateverListOrLibrary')/items(123)

 

123 being the id of the field. You can of course use Dynamic content  for the ID.

 

You might want to open the follo0wing urls in your browser and check that you get data back. ( update urls and the listname and the item id)

 

https://mysite.sharepoint.com/sites/anysite/_api/web/lists/getByTitle('WhateverListOrLibrary')/items...)

or 

https://mysite.sharepoint.com/_api/web/lists/getByTitle('WhateverListOrLibrary')/items(123)

 

Once you get data then try using that url in your flow.

 

 

 

 

 

 

Thanks @Pieter_Veenstra 

 

 

I've got the Send HTTP action written like this: 

SENDREQUEST.png

 

I understand what you're saying, that it's bringing back the library and not the columns in  the library.

 

I think I've found the ID of the column which is  ID="{02636507-xxx-a9f3-a05a1c9c201c}" I change the Uri to:

_api/web/lists/getbytitle('Supplier%20Certificates')/items(02636507-xxx-a9f3-a05a1c9c201c) I get 'Bad Request' at that action when I run the Flow, Am I going wrong with the item/column ID? I tried the URLS you posted and didn't get anything back. Thanks for your help BTW

This is my URLSite.png

The item should be something like a small number. It is the ID field on your library. So if you add the ID column to your SharePoint view. Then find the ID of one of your documents. Then use that then you should get data back.

Cheers. I picked an ID for one of the items and wrote in the Uri:

_api/web/lists/getbytitle('Supplier%20Certificates')/items(189)

 

and still the only thing that Send a HTTP brings back is 'Body'? 

Do you get any data returned if you do that in the browser

 

https://xyz.sharepoint.com/_api/web/lists/getbytitle('Supplier%20Certificates')/items(189)

I get a text file which does contain this:

 

...pe="Edm.DateTime">2019-10-09T15:00:00Z</d:Expiry_x0020_Date><d:Supplier_x0020_NameId m:type="Edm...

You might want to try to just query the json then as described in my post below:

https://sharepains.com/2019/09/16/query-json-in-microsoft-flow/

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (2,980)