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Run Flow on Multiple List Items in SharePoint Online List?

I have a news list that I want to create an HTML email that I can select let's say 5 to 10 items in a list and run a Flow workflow that would build an HTML email and distribute it.  Can I run Flow on multiple list items?  Any thoughts on connectors or examples of someone who has done something like this?

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Community Support
Community Support

Re: Run Flow on Multiple List Items in SharePoint Online List?

Hi @jmckee13,

 

How do you want to trigger the flow? Do you want to trigger the flow by selecting an item in SharePoint list using trigger For a selected item? Or do you want to Get items from the list then filter the returned items?

 

If it is the first scenario, I am afraid that it might be not possible to trigger the flow with multiple selected items. It seems that only one item can be selected. If you need this feature, please consider submitting a request on Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

If it is the second scenario, you flow could be triggered by a Button, then the action Get items. In the action Get items, using the Odata filter query to filter items. Then the action Create HTML table, sending an email with the multiple items at a time.

 

Please take the following screenshot for a reference.

1.PNG

 

The following docs could be your reference:

Using Filter Expressions in OData URIs

Build flows with HTML Tables

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
Highlighted
Community Support
Community Support

Re: Run Flow on Multiple List Items in SharePoint Online List?

Hi @jmckee13,

 

How do you want to trigger the flow? Do you want to trigger the flow by selecting an item in SharePoint list using trigger For a selected item? Or do you want to Get items from the list then filter the returned items?

 

If it is the first scenario, I am afraid that it might be not possible to trigger the flow with multiple selected items. It seems that only one item can be selected. If you need this feature, please consider submitting a request on Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

If it is the second scenario, you flow could be triggered by a Button, then the action Get items. In the action Get items, using the Odata filter query to filter items. Then the action Create HTML table, sending an email with the multiple items at a time.

 

Please take the following screenshot for a reference.

1.PNG

 

The following docs could be your reference:

Using Filter Expressions in OData URIs

Build flows with HTML Tables

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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Administrator
Administrator

Re: Run Flow on Multiple List Items in SharePoint Online List?

Hey, @jmckee13!

 

Thank you for posting on the Flow Community Forum! It appears as though @v-yamao-msft would like some more information in order to further assist you properly with your issue. Please share any additional information that was requested in order to decrease the amount of time that it will take for you to be assisted!

 

Thank you for being an active member of the Flow Community!

 

-Gabriel
Flow Community Manager

-Gabriel
Community Manager
Microsoft Power Automate | Power Virtual Agents
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