cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

SQL to Share Point Insert Update

Hi Guys,

 

Hoping some one here can help me as I've spent alot of time in trying to get this to work correctly and are now at wits end. Basically its a push of data from a master SQL Server table set of values ( thats gets periodically updated )  to a Sharepoint List that will be used later one by a different department.

 

Walking through my logic:

Get all the rows from SQL server 

In a loop

    Get the sharepoint item by providing an OData filter that uses a column name against a column provided in the  SQL server list. ( works like a charm )

    Check condition checks to see if the body returned for sharepoint list is empty

    Condition Code:     not(empty(body('Get_items')?['value'])) 

    (seems to work as it will flip between conditions depending on wheteher there are rows in Sharepoint with searched value)

    If found,

        Update the Sharepoint list from the SQL values, ( data rows get updated correctly)

         otherwise Insert the new values from the SQL values (problem)

End of Loop

 

I've been able to assemble this so far and know I am close , but have a problem when creating the Sharepoint items.

It seems to take forever and I believe that it is trying to insert all rows from SQL everytime around the loop.

I know that the Apply to Each 2 input should be a single  item but cannot reference a single row value ( where the arrow is ) that Im suppose to already have.

 

Is there another step I have to add before hand ?

 

Completely puzzled..

 

Much thanks for any input and I've done a large search in the community looking for something similiar

 

Cheers

 

 

image.png

2 ACCEPTED SOLUTIONS

Accepted Solutions
v-bacao-msft
Community Support
Community Support

Hi @Anonymous ,

 

What you mean is to update the item if there is already an expected item in the list? And if not, create a new item?

 

You could refer to the following method to configure Flow, Apply to each 2 is not required, directly configure Create item action in If no branch.

Since the create item action is already in the loop of Apply to each-Value, you could directly reference Dynamic content from Get rows action.

In addition you could try to use length() function to determine if the item exists.

Image reference:

1.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Anonymous
Not applicable

OK,

I've updated the Flow and it now working correctly.

the extra 'For Each' in the Yes/No were automatically added when created the condition, not sure why. Deleting and re-adding the Xreate Sharepoint item (without the foreach) solved the problem.

 

Final solution for future reference for anyone following in the footsteps.

Again much thanks.

 

 

Flow_image_3.jpg

 

 

 

 

 

 

 

 

View solution in original post

6 REPLIES 6
v-bacao-msft
Community Support
Community Support

Hi @Anonymous ,

 

What you mean is to update the item if there is already an expected item in the list? And if not, create a new item?

 

You could refer to the following method to configure Flow, Apply to each 2 is not required, directly configure Create item action in If no branch.

Since the create item action is already in the loop of Apply to each-Value, you could directly reference Dynamic content from Get rows action.

In addition you could try to use length() function to determine if the item exists.

Image reference:

1.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

HI Barry,

 

much thanks for the reply , really appreciated

 

In answers to your question,

Yes, if the Item already exists in Sharepoint it must be updated regardless, otherwise it should be inserted into the Sharepoint List as a new item from the master SQL server list of data.

 

I've removed the extra Apply to Each and the Length function works beautifully in the condition, however, when running with rows already in the sharepoint list, I get a failure on the Apply to each 2 (Sharepoint insert) as it tries to re-insert all the rows every time it loops not just the one new one that should be inserted.

 

I believe this is because in the 'Apply to Each 2' the selected output has been  set to 'Value List of items'.  Thats the only option you have to get your hands on the SQL Server values for each time around the loop.

 

Ive tried to change that output to Current Value but that fails with an expression array issue  error 

'ExpressionEvaluationFailed. The execution template action 'Apply_to_each_2' failed. the result of the evaluation of the 'Foreach; expression "@items(Apply_to_each')  os of type Object, the result must be a valid array.

 

Im so close..

 

 

 

 

Hi @Anonymous ,

 

Could you provide screen shoot of current Flow configuration?

 

It seems that you should fill value from Get items action in Apply to each 2 instead of Current item.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

 

Sorry Picture wqorth a thousand words!!

Current gives array error, values[] provides the entire list  each time around the loop

 

Much thx for your help

 

 

Flow_image 1.jpgFlow_image_2.jpg

Hi @Anonymous ,

 

You don't need to add Apply to each in If no and configure create item action directly.

 

You could configure Flow according the screen shoot provided by me in last post.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

OK,

I've updated the Flow and it now working correctly.

the extra 'For Each' in the Yes/No were automatically added when created the condition, not sure why. Deleting and re-adding the Xreate Sharepoint item (without the foreach) solved the problem.

 

Final solution for future reference for anyone following in the footsteps.

Again much thanks.

 

 

Flow_image_3.jpg

 

 

 

 

 

 

 

 

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (3,993)