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Katie12341
Frequent Visitor

Scan a file in a folder and move to a different folder based on matching digits in file and folder.

Hi all, 

 

I am new to this site and to Power Automate.

 

We have a series of employee folders in a sharepoint folder called Employee Files. The employee files are named lastname_firstname_employeenumber e.g. obrien_katie_002954 - the employee number is always six digits. I would like to automatically file certain documents that are sent to us e.g. training certificates. I can arrange for the certificates to be named employeenumber_certificate. I'd like the flow to trigger on the file landing in the overall employee files folder and then be able to find the right folder to move to based on matching the employee number. Is this possible? 

 

I am completely new to power-automate so have only managed to do a couple of basic flows. 

 

Thanks in advance, Katie

1 ACCEPTED SOLUTION

Accepted Solutions
v-yetonggu-msft
Community Support
Community Support

Hi @Katie12341 ,

I did a test for your reference.

My SharePoint Library:

vyetonggumsft_0-1708685538922.png

In my scenario:

vyetonggumsft_0-1708684409697.png

vyetonggumsft_2-1708685676260.png

 

last(split(item()?['Name'], '_'))
substring(triggerOutputs()?['body/{Name}'], 0, 6)
items('Apply_to_each')['Path']

 

Best Regards,

Sunshine Gu

View solution in original post

14 REPLIES 14
v-yetonggu-msft
Community Support
Community Support

Hi @Katie12341 ,

I did a test for your reference.

My SharePoint Library:

vyetonggumsft_0-1708685538922.png

In my scenario:

vyetonggumsft_0-1708684409697.png

vyetonggumsft_2-1708685676260.png

 

last(split(item()?['Name'], '_'))
substring(triggerOutputs()?['body/{Name}'], 0, 6)
items('Apply_to_each')['Path']

 

Best Regards,

Sunshine Gu

Katie12341
Frequent Visitor

Thank you! This looks good - I am trying it now !

 

Hi again Sunshine. I have tried it and when I save get the error shown here. Do you know what I'm doing wrong? Thank you in advance - I appreciate the help! Katie 

 

Katie12341_1-1708685605108.png

 

Hi @Katie12341 ,

Please go to the classic designer.

vyetonggumsft_1-1708685993966.png

Delete the 'For each' control, add the 'Apply to each' control, and then add the 'Move file' control.

vyetonggumsft_2-1708686099206.png

Best Regards,

Sunshine Gu

Hi Sunshine. I am now getting the attached error. Any ideas? Thank you again! 

 

Katie12341_0-1708690230589.png

 

Katie12341_1-1708690294214.png

 

 

Hi @Katie12341 ,

Please pay attention to the writing of the subsequent substring expression:

There should be a {} special symbol nested outside the Name.

vyetonggumsft_0-1708908746426.png

 

substring(triggerOutputs()?['body/{Name}'], 0, 6)

 

Best Regards,

Sunshine Gu

Katie12341
Frequent Visitor

Dear Sunshine, 

 

Thank you! I have copied it from your post and it is exactly as you have posted but the error still remains unfortunately. I'm not sure what else to do! 

 

Katie12341_0-1708934071558.png

substring(triggerOutputs()?['body/{Name}'], 0, 6)
 

Hi @Katie12341 ,

Can you post a screenshot of the output of the trigger?

vyetonggumsft_0-1708936599036.png

Find the {Name} property and check whether the property is null?

vyetonggumsft_1-1708936724195.png

Best Regards,

Sunshine Gu

Katie12341
Frequent Visitor

Hi Sunshine - see below. It isn't null....  

 

Katie12341_0-1708937396772.png

 

Hi @Katie12341 ,

Post screenshots of the configuration of all controls in your flow.

vyetonggumsft_0-1708939993936.png

 

Best Regards,

Sunshine Gu

Katie12341
Frequent Visitor

Hi Sunshine, Thank you for your perseverance! Below are the screen shots - please let me know if you need anything further. Thank you! 

Katie12341_0-1708940428347.pngKatie12341_1-1708940471501.png

 

Katie12341_2-1708940510987.pngKatie12341_3-1708940530499.png

 

Katie12341_4-1708940548406.pngKatie12341_5-1708940562867.png

 

 

Hi @Katie12341 ,

I didn't find any problem.

I suggest you should recreate the flow and then upload the file.

 

Best Regards,

Sunshine Gu

Katie12341
Frequent Visitor

Sunshine - thank you - I started it again completely and it worked perfectly! Thank you so much. This is totally amazing for me! 🎉

Hi @Katie12341 ,

If I solve your problem, can you mark my answer as the solution? This way I can help more people in the future.

 

Best Regards,

Sunshine Gu

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