cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
sudosaurus
Super User
Super User

Schedule create folders for monday to friday?

Hello,

 

I'm looking to create a flow where on a weekly schedule trigger, would it be possible to create folders; Monday; Tuesday; Wednesday; Thursday; Friday. 

 

Ideally we'd like to append the date with a "-" between the day and the date.

 

Then at the end of the week have these folders moved to an archive folder, followed by the above re-running and creating new folders for the following week with their dates.

 

It sounds doable in theory but not sure where to start.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
47 REPLIES 47
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

I would start with the folder creation part. You can create an array and use the utcnow function to generate the different day folders. The easiest thing would be if you would schedule the flow on the Monday.

 

After that you can loop through your array to create the new folder per item().

 

Below is an example.

Btw, I forgot about Friday, you might want to update the expression 😁

 

createArray(concat('Monday - ', utcNow('yyyy-MM-dd')), concat('Tuesday - ', addDays(utcNow(),1,'yyyy-MM-dd')), concat('Wednesday - ', addDays(utcNow(),2,'yyyy-MM-dd')), concat('Thursday - ', addDays(utcNow(),3,'yyyy-MM-dd')))

 

weeklyfolder_creation.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

@Expiscornovus 

 

What am I putting under "Folder Path"?

 

sudosaurus_0-1646222870695.png

 



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

Use the expression editor and add:

item()


Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

@Expiscornovus 

 

OK that worked well thanks. 

How would I apply this to a sub folder of a document library?

 

For example I have a three sub folders named "Hub One", "Hub Two" and "Hub Three".

 

I would need the folders with their dates added to each one.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

In that case you probably are looking at a nested loop. 

 

Try something like below.

 

nestedloop.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

Hi @Expiscornovus 

 

That worked great!

 

Once last thing (hopefully). Can you think of a way to order these folders Mon-Fri rather than Friday being at the top?

Only way I can think about doing it is appending numbers to the beginning of each day, ie. 1.Monday, 2.Tuesday, 3.Wednesday etc.

sudosaurus_0-1646224837537.png

 



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
sudosaurus
Super User
Super User

@Expiscornovus 

 

Could we change the expression for the WeeklyFolderArray so that the folders are formatted this way instead?


02-03-2022 - Wednesday

 

I think this would allow the day order to work better.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

Sure, try this expression instead for the WeeklyFolderArray:

createArray(concat(utcNow('dd-MM-yyyy'), ' - Monday'), concat(addDays(utcNow(),1,'dd-MM-yyyy'), ' - Tuesday'), concat(addDays(utcNow(),2,'dd-MM-yyyy'), ' - Wednesday'), concat(addDays(utcNow(),3,'dd-MM-yyyy'), ' - Thursday'), concat(addDays(utcNow(),4,'dd-MM-yyyy'), ' - Friday'))


Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

Thanks @Expiscornovus that worked well! 🙂

 

There was one other thing I wanted to run past you:

I've built this second flow to run the day before, which essentially will archive all the named folders to a sent folder.

 

Whilst the workflow does appear to run through and the folders do indeed get moved, the flow does error at the end with this:

The destination path cannot be the same as the source object itself.
clientRequestId: 491bf6c2-91e1-4406-8e9a-163f7977b87f
serviceRequestId: 491bf6c2-91e1-4406-8e9a-163f7977b87f


sudosaurus_0-1646232841971.png

Is there any clear way to get around this without sticking the Sent folders in a folder outside of the "Skypark Hub" folder?

 

Thanks.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,


Like you already mentioned, this is because your Sent folder is also listed by your filter array. I would add another expression to your filter array to exclude it.

 

Btw, in the apply to each I would also use a Move folder action instead of a Move file and use the {FullPath} and {Path} properties to move the folders.

 

1. The same error for the Sent folder on my environment

 

sentfolderisalsolisted.png

 

2. The new expression for the Filter Array which you can add via advanced mode:

@and(not(equals(item()?['Title'], 'Sent')),equals(item()?['{IsFolder}'], true))

 

notequaltosent.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

Hi @Expiscornovus ,

 

Where are you getting the {FullPath} and {Path} values from?

sudosaurus_0-1646257527560.png

I tried using these in the expression editor and it said they were invalid.


Dynamic content only shows a SharePoint value named "Full Path" which I'm guessing isnt the same.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

Those are coming from the body of your Filter Array action and originally from your Get files action. Display names of those properties are Full Path and Folder Path 😁

 

FullPath_Path_properties_movefolder02.gif

 

 

After saving your flow, navigating away from it and opening it again you should see that Microsoft also updated the icons and only shows the internal names. 

 

save_openagain.png

 

Btw, I just noticed that the filter array doesn't exclude the already moved folders in Sent. So, that expression probably should be adjusted to something like below:

@and(and(not(equals(item()?['{Path}'], 'Weekly Folders/Hub Two/Sent/')),equals(item()?['{IsFolder}'], true)), not(equals(item()?['{Name}'], 'Sent')))

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

I just saw the last bit about the filter array maybe being incorrect.

 

When I run this flow I get this error message:

 

sudosaurus_0-1646260651257.png

This is essentially my folder structure:

sudosaurus_1-1646260687949.png

and the folders did manage to move from the Skypark Hub folder to the Sent folder.

sudosaurus_2-1646260723353.png

However no other folders in the Tolvdaddon Hub or Worle Hub folders were moved.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

I see you have a nested loop. In my example setup the archive flow only had three steps and no nesting.

 

Btw, in an earlier reply I only targeted the Get files to one specific hub folder, but now the limit entries is looking at the root.

 

wholesetup_archive.png

 

Looking at your screenshot with the error it looks like our filter expression is still missing some things. I would have expected 15 items instead of 6 in the second loop. It is probably not excluding or including everything it should.

 

What I have done so far in my example is the following 6 criteria in the Filter Array:

- IsFolder is equal to true

- {Name} is not equal to Sent

- {Path} (Folder Path) is not equal to 'Weekly Folders/'

- {Path} (Folder Path) is not equal to 'Weekly Folders/Hub One/Sent/'

- {Path} (Folder Path) is not equal to 'Weekly Folders/Hub Two/Sent/'

- {Path} (Folder Path) is not equal to 'Weekly Folders/Hub Three/Sent/'

 

Putting that together in one expression would be this:

@and(and(and(and(and(not(equals(item()?['{Path}'], 'Weekly Folders/Hub Two/Sent/')),equals(item()?['{IsFolder}'], true)), not(equals(item()?['{Name}'], 'Sent'))), not(equals(item()?['{Path}'], 'Weekly Folders/'))),not(equals(item()?['{Path}'], 'Weekly Folders/Hub One/Sent/'))),not(equals(item()?['{Path}'], 'Weekly Folders/Hub Three/Sent/')))

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

Hi @Expiscornovus 

 

So, I have updated my filter array with the above and changed Hub One, Hub Two and Hub Three to the folders at my end.

 

However I still get the same error as before.

 

I tried putting the "Move folder" action directly into the main "Apply to each" section however when I add the Full Path and Folder path values, it creates a new "Apply to each".

 

sudosaurus_0-1646303846665.png

 



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

I would delete both apply to each actions and start fresh with that part of the move folder setup.

 

You can avoid this setup by using the exact order of steps from the gif I shared earlier. That should prevent it from going into a second nested loop 😁

 

1. Place a Move folder action directly under the Filter Array

2. Add the Full Path & Folder Path fields to the Move Folder action.

3. This should place the move file in the one (and only) apply to each loop

4. Replace the value field by the body from the Filter array action in the Select an output from previous steps field.

 

FullPath_Path_properties_movefolder02.gif



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

Hi @Expiscornovus 

 

The flow is now successfully running however it's only doing it on one of the Hub folders.

The other two are not being processed.

 

@and(and(and(and(and(not(equals(item()?['{Path}'], 'Weekly Folders/Skypark Hub/Sent/')),equals(item()?['{IsFolder}'], true)), not(equals(item()?['{Name}'], 'Sent'))), not(equals(item()?['{Path}'], 'Weekly Folders/'))),not(equals(item()?['{Path}'], 'Weekly Folders/Tolvaddon Hub/Sent/'))),not(equals(item()?['{Path}'], 'Weekly Folders/Worle Hub/Sent/')))


If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus,

 

I see you still have my library name (Weekly Folders) in your expression. In your setup it was Post, correct?

 

Try this instead:

@and(and(and(and(and(not(equals(item()?['{Path}'], 'Post/Skypark Hub/Sent/')),equals(item()?['{IsFolder}'], true)), not(equals(item()?['{Name}'], 'Sent'))), not(equals(item()?['{Path}'], 'Post/'))),not(equals(item()?['{Path}'], 'Post/Tolvaddon Hub/Sent/'))),not(equals(item()?['{Path}'], 'Post/Worle Hub/Sent/')))

 

Can you also share a screenshot of your Get files (properties only action)? I want to double check what  configuration you are using over there.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


sudosaurus
Super User
Super User

HI @Expiscornovus ,

 

This is now working correctly.

 

I realised that I had the folders limited to /Post/Skypark Hub/ in my Get files action.

I've now changed this to /Post/ and the flow works correctly through all the folders.

 

Thanks 🙂



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (3,001)