cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
Frequent Visitor

Scheduled flow emailing users outstanding tasks

Good Afternoon

This is probably something straightforward but I’m having some issues starting a flow.

 

Situation: Table containing with various tasks, some tasks are overdue.

 

Task: Need to send an email on a reoccurring basis to the users with outstanding tasks.  Each user should only receive one email per cycle, with a list of outstanding tasks in the body of the email.

 

Outstanding list changes on a monthly basis so cant be fixed.

 

Info is stored on Excel, this is up dated on a monthly basis from PowerBi that a colleage set up.

 

Any help/guidance would be great fully appreciated.

 

John

6 REPLIES 6
Highlighted
Community Support
Community Support

Re: Scheduled flow emailing users outstanding tasks

Hi @jpdorrian ,

 

Could you share more details on the Excel table? Do you have a status column for you to filter out overdue tasks and outstanding tasks?

 

Does one user have multiple tasks?

 

If you want to send out only one email with outstanding tasks to each user, please check the following flow for a reference.

 

In the Excel table, I have the following columns, Subject, Status, Email, Start (Date), End (Date).

 

Trigger the flow, you could change it to recurrence.

 

Initialize an Array variable named Email.

 

List rows present in a table.

 

Add Apply to each, select output from Excel value, add Append to array variable, select dynamic content email for the Value field.

 

Under Apply to each, add Compose action with the following code:

join(variables('Email'),';')

 

Add Filter array, select from Excel table Value. Condition sets to status is equal to outstanding.

 

Create HTML table, select from Filter array Body. And customize the needed field likes below:

 

subject: item()?['subject']

start: item()?['start']

 

 

Add Send an email, select Compose Output for To field, and HTML output for Body field. Make sure enable Yes for IS HTML field.

 

An image for your reference.

1.PNG2.PNG

 

Best regards,

Mabel          

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Highlighted
Frequent Visitor

Re: Scheduled flow emailing users outstanding tasks

Thanks @v-yamao-msft  I'll give this a try, yes one user can have multiple tasks, I cant show the table but have done a mockup with the fields I'll be using.  Calculated field is displaying items that are more than 29 days overdue.  

 

flow table.jpg

Highlighted
Frequent Visitor

Re: Scheduled flow emailing users outstanding tasks

 
Highlighted
Community Support
Community Support

Re: Scheduled flow emailing users outstanding tasks

Hi @jpdorrian ,

 

Have you tried it?

 

Does it work for your scenario?

 

Best regards,

Mabel          

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Highlighted
Frequent Visitor

Re: Scheduled flow emailing users outstanding tasks

@v-yamao-msft  My colleague Atif, got it done while I was on leave, thanks.

Highlighted
Frequent Visitor

Re: Scheduled flow emailing users outstanding tasks

Many thanks @v-yamao-msft . It was a solution to part of my flow relating to deduplicating user emails and sending out single emails grouping their outstanding datasets. 

Helpful resources

Announcements
firstImage

Super User Program Update

Three Super User rank tiers have been launched!

firstImage

Power Platform 2020 release wave 2 plan

Features releasing from October 2020 through March 2021

firstImage

New & Improved Power Automate Community Cookbook

We've updated and improved the layout and uploading format of the Power Automate Cookbook!

thirdimage

Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

Top Solution Authors
Top Kudoed Authors
Users online (10,083)