cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Scheduled flow to send SP list as table by email

Hi, 

 

I have built a flow whereby, on a schedule, the entries in a SP list are sent via email.

 

The flow steps currently are:

 

Get Items  (from the SP list)

Select   (from the SP list, and Map each column's value to a key)

Create HTML table (using output from the Select action)

Send from a shared mailbox.

 

Some columns, however, don't return the value in the SP list, but return more - they are columns which are Choices and the person is selected from the O365 directory.

 

How can I change it so that the email received just displays those people's names in these columns? The column titles are called "Developer" and "Stakeholder(s)"

 

Many thanks


Phil 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Yes, my mistake. This expression in your select should work:

join(xpath(xml(json(concat('{ "Root": { "Stakeholders": ',  item()['Stakeholders'], '}}'))), '//Root/*/DisplayName/text()'), ';')

As it is an array it needs the join expression applied. So I used ; as a separator. You will need to change item()['Stakeholders'] to match whatever your column name is (the internal column name).

View solution in original post

11 REPLIES 11
ScottShearer
Most Valuable Professional
Most Valuable Professional

@PhilGlew 

Are the columns that you are referring to Person or Group columns or choice columns?  What type of values are you seeing?

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

They are Person or Group columns.  

 

The output in the email is as below (redacted)...

 

[{"@odata.type":"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser","Claims":"i:0#.f|membership|person's email","DisplayName":"Person's Name","Email":"Person's Email","Picture":"Image URL","Department":"Dept Name","JobTitle":"Person's Job Title"}]

 

I just want the DisplayName to be in the email output.

 

Thanks

Phil

@PhilGlew 

See my example below and let me know if you have any questions.  In my example, PG is the name of a person or group column.

image.png

 

Also, you can eliminate the need for your select by creating a SharePoint view that contains only the columns that you want.  Then, select that view in your Get items action - go to advanced options and then "Limit columns by view".

image.png

 

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Thanks but what I think is needed is an OData expression in the Get Items action on just the Developer and Stakeholders columns to return just the DisplayName and not the long string. I need all columns to appear in the email.

 

Any ideas?

 

Thanks

Phil

@PhilGlew 

Using an OData filter will filter the rows returned but will not filter the columns.

Sorry, but it sounds like I am a bit confused on your requirements.

First, using my example for building the table will eliminate the issue with showing just the email.

If you want to filter the rows returned by Get items then yes, you want an OData filter.  

If you can tell me the criteria you want to use for filtering the rows I can help you construct the Filter query.

If you want to limit the columns returned, then my suggestion about creating a view with just those columns will work for you.

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

In the select action you want something like: 

 

item()['personColumnName']['DisplayName']

 

Sorry Scott, thank you for your help... hopefully this helps you.

 

All the below works and I get a table on an email with the values from Sharepoint, other than for the Developer and Stakeholder columns where the email output I get is as I've put... (see below). I want it so that the Developer and Stakeholder columns display just the DisplayName (there is no option in Dyanmic Content for "Developer DisplayName" though). 😪

 

[{"@odata.type":"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser","Claims":"i:0#.f|membership|person's email","DisplayName":"Person's Name","Email":"Person's Email","Picture":"Image URL","Department":"Dept Name","JobTitle":"Person's Job Title"}]

 

snip1.png

 snip2.png

 

 

Thanks Paulie. When I put this in as an expression, however, the flow fails as the Person or Group is an array. This is the error I get...

 

'The template language expression 'item()['Developer']['DisplayName']' cannot be evaluated because property 'DisplayName' cannot be selected. Array elements can only be selected using an integer index. 

Yes, my mistake. This expression in your select should work:

join(xpath(xml(json(concat('{ "Root": { "Stakeholders": ',  item()['Stakeholders'], '}}'))), '//Root/*/DisplayName/text()'), ';')

As it is an array it needs the join expression applied. So I used ; as a separator. You will need to change item()['Stakeholders'] to match whatever your column name is (the internal column name).

Thank you Paulie. This worked for the Developer column, but just won't work for the Stakeholder column... The flow fails as below...     Any ideas?

 

The execution of template action 'Select' failed: The evaluation of 'query' action 'where' expression '{
"ID": "@item()?['Title']",
"Title": "@item()?['Title0']",
"Owner": "@item()?['Owner']",
"Developer": "@join(xpath(xml(json(concat('{ \"Root\": { \"Developer\": ', item()['Developer'], '}}'))), '//Root/*/DisplayName/text()'), ';')",
"Description": "@item()?['Description']",
"Stakeholder": "@join(xpath(xml(json(concat('{ \"Root\": { \"Stakeholder\": ', item()['Stakeholder'], '}}'))), '//Root/*/DisplayName/text()'), ';')",
"Due Date": "@item()?['DueDate']",
"Status": "@item()?['Status/Value']",
"Phase": "@item()?['Phase/Value']",
"Priority": "@item()?['Priority/Value']",
"Module": "@item()?['Module/Value']"
}' failed: 'The template language expression 'join(xpath(xml(json(concat('{ "Root": { "Stakeholder": ', item()['Stakeholder'], '}}'))), '//Root/*/DisplayName/text()'), ';')' cannot be evaluated because property 'Stakeholder' doesn't exist, available properties are '@odata.etag, ItemInternalId, ID, Title, Title0, Owner, Developer, Developer@odata.type, Developer#Claims, Developer#Claims@odata.type, Stakeholder_x0028_s_x0029_, Stakeholder_x0028_s_x0029_@odata.type, Stakeholder_x0028_s_x0029_#Claims, Stakeholder_x0028_s_x0029_#Claims@odata.type, DueDate, Status, Status#Id, Phase, Phase#Id, Priority, Priority#Id, Module, Module#Id, {Identifier}, {IsFolder}, {Thumbnail}, {Link}, {Name}, {FilenameWithExtension}, {Path}, {FullPath}, {HasAttachments}, {VersionNumber}'. Please see https://aka.ms/logicexpressions for usage details.'.

My guess is because the internal name of your stakeholder column is:

Stakeholder_x0028_s_x0029_

Should be ok if you use that instead.

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,570)