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Select action not pulling correct items from sharepoint

Hi all, 

 

Thank you in advanced for reading this. 

 

I have a flow that looks at an email in a person column (User) in sharepoint. That email is the Apply to each 3 Output in the below image. It then filters from my get items (sharepoint list) all the items associate with that User's email. The Select action then extracts the Clients associated, this is a single text column in sharepoint. This pulls perfectly in my HTML Table. 

 

The issue arises when I try to pull the Display Name of two other Person columns in sharepoint. 

Lead 1 and Lead 2 in my Select action is using the Outputs of a Compose action that is manipulating and Variable used to pull just the Display name of the Person column. 

 

 

MindfulMike_0-1685562463525.png

 

My Sharepoint list looks like this :

 

Client             User               Lead 1              Lead 2

X-Wing          Luke               Luke                 Ackbar

Hermit         Obi-wan           Luke                        

Mentor          Luke            Yoda, Obi-wan     Qui-gon

 

My flow is emailing Luke with the correct clients but not the correct Leads.

The email looks like this:

 

Hi Luke please see you Clients and Leads

 

Client           Lead 1           Lead 2

X-Wing        Luke              Ackbar

Mentor        Luke              Ackbar

 

As you can see the Client "Mentor" does not have the correct Leads associated with the client. 

 

Is this because of the way I extracted the Display Name of the person column and using the compose action to call it to my Select action? 

 

11 REPLIES 11
Pstork1
Most Valuable Professional
Most Valuable Professional

Can you show the actual function you are using to pull Lead1 and Lead2?  



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Hi, 

 

So for my select Output for Lead 1 is this 

"Outputs('Compose_2_Lead_1')

MindfulMike_1-1685564818019.png

Lead 1 Output Compose action is from the below steps:

 

After initializing variable "var_Lead1" Its grabbing my get items and appending User3(Lead1) Display name to my var_Lead1 variable.

Because it's a multiple person column the compose action is taking out all the brackets and quotations that I don not want.

 

This is the Compose action :

replace(replace(replace(replace(string(union(variables('var_Lead1'), variables('var_Lead1'))), ','', '), '['''), ']'''), '"''')
 

MindfulMike_2-1685564962010.png

 

 

 

If the Body for the Select is the array of rows that all match the client then the entry for Lead1 and Lead2 should be item()?['Lead1']?['Email'] and item()?['Lead2']?['Email'] just like client is Item()?['Title']



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When I use item()?['Lead1']?['DisplayName'] the HTML Table for Lead 1 comes back as blank, not sure if it's because it's a multiple person column in sharepoint. 

 

Client           Lead 1           Lead 2

X-Wing                             Ackbar

Mentor                             Ackbar

This is all very confusing, but I think it has something to do with the union expression.

 

union(variables('var_Lead1'), variables('var_Lead1'))

 

Is that not shifting things around because it is making Luke Luke into just Luke?

Hi @wskinnermctc 

 

I did what you suggested and took out the union in my expression but still did not work unfortunately, the output for my HTML Table is still 

Client           Lead 1           Lead 2

X-Wing                             Ackbar

Mentor                             Ackbar

 

instead of what i'm looking for which is this

Client                    Lead 1              Lead 2

X-Wing                Luke                   Ackbar                    

Mentor          Yoda, Obi-wan         Qui-go

 

Now my expression for my Compose action looks like the below:

replace(replace(replace(replace(string(variables('var_Lead1')), ','', '), '['''), ']'''), '"''')
 
I'm thinking it has to do with the fact that i'm filtering  an email address and trying to grab Display Names from a Person column from sharepoint that are associated with the Client name. 
 
 
 
 

 

What does the Body you are using in the From of the Select look like? Can you provide a sample?  The code I gave you works for a person column called Lead1 to pull the Email. For display name try

item()?['Lead1/DisplayName'] 

That's assuming the Body is the filtered rows from the Get Items.



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Hi @Pstork1 

 

Using the below for my Select action mapping did not work

item()?['Lead1/DisplayName'] 

 

The Body of my select action is:

@{body('Filter_array')}

 

The filter array from value is:

outputs('Get_items')?['body/value']"}]}

 

The value for that filter is:

string(item()?['User'])      contains   the current item which is    items('Apply_to_each_3')

 

 

and the Apply to each 3 is the email from the User's email from the person column in sharepoint

@{outputs('Compose_Unique_Emails')}

MindfulMike_0-1685573591689.png

 

Thank you for looking into this and trying to help me, I've been stuck for the last 2 days

 

I made a simple list with a Title and a single person field. The code I've give you works for me.  Based on everything you've shown me it should be working for you as well.  Have you checked the output of your filter array to make sure you are getting the right set of records?  When you say the user's email do you mean the client column in your sample data? I don't see any emails in the sample to filter on.



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Hi @Pstork1 

 

The Sharepoint sample Im using has a User column which is a multiple person field. 

 

Client             User               Lead 1              Lead 2

X-Wing          Luke               Luke                 Ackbar

Hermit         Obi-wan           Luke                        

Mentor          Luke            Yoda, Obi-wan     Qui-gon

 

I think the problem is after looking up the User's email, the Select action is selecting the Client but not properly selecting the Leads associated with that client. Should the thinking process then be?

 

Filter by User email

Select Clients 

Filter by Clients

Select Leads' Display Name (this is a multiple person field)

Create HTML table to show Clients and Leads

 

Side note: I tried to extract the Leads Display Name into a column in Sharepoint using a schema but Power Automate did not read it with my Get Items action even though I selected get all items option in the action. That would make this a lot simpler since I wouldn't have to work with the multiple Person field in my flow. 

Based on the latest sample it looks like the Leads fields are also set for multiselect.  That's why this isn't working.  You'll need a select for each of the Lead columns since they are each an array.  Here's a screenshot of the select I used for a similar problem recently. In this case the column was Recipients.

image.png

The user column being multiselect will also complicate the process.  But you don't need to convert the user column to a string to use it with contains. Just check to see if the user you are looking for is contained in the current item.  So your filter array condition is probably backwards.



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