Hi,
I have been struggling to create a flow that will send a recurring (weekly) email, with a digest summary of all tasks less than 100% complete. There is a template already that will send your own, but most of my team do not have the background to create their own flow, so I wanted to create a flow that would just do it for them on my behalf. I've tried everyway that I can think of, and each different way I get a different type and quantity for failures.
So flow would be basically once a week, pull all tasks less than 100% complete (so open) and send a digest email to every user that has an open task with their specific tasks. Individual email, to individual user, with their specifically individual tasks in digest format?
Can this be done?
Thank you in advance, from a person who is probably way above their head in trying to understand flows, but silly enough to try and do it anyway.
V/R,
Bill
@BillPope where do you have the % of the task?
Proud to be a Flownaut!
@ChristianAbata I haven't tried to put it in any specific place, the only place I've tried to pull the % complete data is what ever transfers over from the value assignments.
Since, I'm learning and have no real idea what I'm doing - I basically have been trying to cannibalize this flow:
And trying to figure out different ways to add way that it send out to people instead of sending my tasks to myself. If that makes sense. Alot of our tasks don't have specific due dates, so I have had to try adding a condition for null value due date after the get tasks, not sure if that overly complicates what I'm trying to do as well or not.
This flow works to send me my stuff obviously, but I don't know how to substitute out "List my tasks" to get tasks or everyone else individually, and then send it out to them individually later in the flow.
Thanks for entertaining my question and the help!
@BillPope I was testing what you need and to know the percentage of a task you can use this.
and to know the user follow this.
Proud to be a Flownaut!
So, I'm reasonably sure I missed something here - the flow runs successfully, but there are two glaring problems:
The email that gets sent out includes everyone in the team's task, not just mine. I want to filter it down so that the email only shows mine, the email that Team Member 1 gets is only Member 1 tasks, email that Team Member 2 gets is only Member 2 tasks, not everyone getting everyone's task. If that makes sense.
The second glaring problem, when I run the task I get 8 emails - all with the same information (everyone's tasks).
Here are screen shots of the flow...
Hi!
You probably need to use 'List tasks' instead of 'List my tasks'. As far as I remember tasks that are not completed have no 'Completed Date' assigned (Filter Array probably needed).
Then you probably need to build a dictionary of 'Assigned to' users by iterating all through your filtered tasks. Once the array is built, you will probably need to use union() expression to supress duplicates.
Finally you probably need to iterate all through your 'Assigned to' users by means of an apply to each, inside it:
-Get user profile, to get current user's email
-Filter Array, assign as its input 'List tasks' output, to filter uncompleted tasks assigned to current user
-Create HTML table with Filter Array results, select desired Columns
-Send an email
Do you also need to send Task Description (i.e. Notes) in your email? THis will make things more complex
Hope this helps
Proud to be a Flownaut!
oh @BillPope what you can do is create a string variable at the begining of your flow then save your user value inside apply to each with append string, then outside apply to each send the email using the value in String variable.
Proud to be a Flownaut!
shure please see this example of how to use but with array.
In the example I'm saving all channels name into the variable outside apply to each, to use it outside. In your case you need initialize string variable, let the value in blank an then inside your apply to each add append to string variable and select in name your initialized varible, in value of course you need the value that you need to save in your case the email of user I think.
Please let me know if you made it.
Proud to be a Flownaut!
So I tried it, and afraid I must be missing something... the flow succeeds, but still have the same result. Members are getting ALL of the planner tasks, not just the ones they are assigned, and are getting 8 duplicate copies of the same email. Here are pictures of the flow...
^^ Where I placed (maybe I have it in the wrong place?
Here are the parameters I put in...
Here you are the dictionary approach!
More tricky than I initially expected, but finally up and running.
So I am first sharing the screenshots from a Flow that sends a report to each assigned to person with all the tasks assigned to him/her. Once implemented this way, you need some extra steps to report the tasks that are not ject completed only. But the fastes way to build it is this one, believe me.
So this is the overall picture of the design (remember, all tasks reported)
Now let's see in details the first part of the flow:
And, finally, let's see in detail the last part of the flow:
Taking into account 'Power Automate' is not the best tool in terms of performance, the execution of this dictionary based approach is really fast
Now, which are the extra steps?
Once implemented the flow first version, just need to add a 'Filter array' just after 'List tasks', and make sure you remove 'List tasks' output value in a couple of action blocks and assign 'Filter array' output instead.
Why not adding Filter Array stuff from the beginning? Because if you do so, you will have some problems to convince Flow UI not to add automatically extra 'Apply to each' action block. Once you need further assistance to add them, please let us know
Hope this helps
Proud to be a Flownaut!
Hi, thanks so much for the step by step and pictures. Also sorry for the delay, other work projects took up my time this last week.
I thought I followed your instructions pretty well, but I get this error when running the flow
The variable 'teamArray' of type 'Array' cannot be initialized or updated with value 'union(outputs('Compose_auxTeamArray'),body('Select_userIds'))' of type 'String'. The variable 'teamArray' only supports values of types 'Array'.
Note - When I started to put this step in, there was no "Function" option, so I just free flow typed that (not sure if I missed something why I didn't get the option to add a function to the content of that line, or if I have to preface the "union...." with something so that it knows what to do with the string?
Hi!
Can you share a screenshot from your current flow design, so we can see expressions ext?
Thanx!
Proud to be a Flownaut!
Hi!
So in your 'Select userIds' you need to remove current Map values assigned, then click on the 'T' icon on the right...
...so you switch from keyvalue mode to text mode, then follow these steps to add your expression:
https://flow.microsoft.com/es-es/blog/use-expressions-in-actions/
Hope this helps
Proud to be a Flownaut!
@efialttes , I have been following this build and I will say its incredibly helpful. I was able to put together a similar flow and got it working up until the last filter array to filter the tasks by user id. I get nothing in the email but if I don't add a filter condition I do get all the tasks so it has to be something to do with the fx: string(item()?['_assignments]') argument. When I looked at the raw data I noticed that there is a "userId" under "_assignments". Is this what's missing and how would that fx look like if so? Would appreciate any help.
Solved it. Used substring(string(item()?['assignments']), 2, 36) to pull the ID and now works great!
Excellent @David_Mullenix please mark the post as solution, to guide others 😉
Proud to be a Flownaut!
@efialttes Awesome solution, I was able to adapt this for my use case, sending a digest just to guest users who don't get notifications when tasks are assigned to them so a daily summary of their open tasks is better than nothing!
On this episode of Power Platform Connections, David Warner and Hugo Bernier talk to Business Applications MVP Shane Young, alongside the latest news, videos, product updates, and community blogs. 0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References 28:04 Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams 30:36 Outro & Bloopers References See the full post and show notes for this episode in the Microsoft Power Apps Community: https://powerusers.microsoft.com/t5/N... Connect with Shane Young: • Twitter - https://twitter.com/ShanesCows • LinkedIn - https://www.linkedin.com/in/cincyshane/ • Join the Power Platform Community: https://aka.ms/jointhecommunity #microsoft #powerplatform #communityrocks
Super Users – 2023 Season 1 We are excited to kick off the Power Users Super User Program for 2023 - Season 1. The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts. Super User Season 1 | Contributions July 1, 2022 – December 31, 2022 Super User Season 2 | Contributions January 1, 2023 – June 30, 2023 Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile. Power Apps Power Automate Power Virtual Agents Power Pages Pstork1* Pstork1* Pstork1* OliverRodrigues BCBuizer Expiscornovus* Expiscornovus* ragavanrajan AhmedSalih grantjenkins renatoromao Mira_Ghaly* Mira_Ghaly* Sundeep_Malik* Sundeep_Malik* SudeepGhatakNZ* SudeepGhatakNZ* StretchFredrik* StretchFredrik* 365-Assist* 365-Assist* cha_cha ekarim2020 timl Hardesh15 iAm_ManCat annajhaveri SebS Rhiassuring LaurensM abm TheRobRush Ankesh_49 WiZey lbendlin Nogueira1306 Kaif_Siddique victorcp RobElliott dpoggemann srduval SBax CFernandes Roverandom schwibach Akser CraigStewart PowerRanger MichaelAnnis subsguts David_MA EricRegnier edgonzales zmansuri GeorgiosG ChrisPiasecki ryule AmDev fchopo phipps0218 tom_riha theapurva takolota Akash17 momlo BCLS776 Shuvam-rpa rampprakash ScottShearer Rusk ChristianAbata cchannon Koen5 a33ik AaronKnox Matren Alex_10 Jeff_Thorpe poweractivate Ramole DianaBirkelbach DavidZoon AJ_Z PriyankaGeethik BrianS StalinPonnusamy HamidBee CNT Anonymous_Hippo Anchov KeithAtherton alaabitar Tolu_Victor KRider sperry1625 IPC_ahaas zuurg rubin_boer cwebb365 If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances. Once they are received the list will be updated.
Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community". LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Did you miss an episode? Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages Power Platform leading a new era of AI-generated low-code development. **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps. UPCOMING EVENTS Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more. Click here to find out more and register today! Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today! Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today! COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities. Power Apps: Super Users: @WarrenBelz | @iAm_ManCat Community Users: @LaurensM | @Rusk | @RJM07 Power Automate: Super Users: @abm | @Expiscornovus | @RobElliott Community Users: @grantjenkins | @Chriddle Power Virtual Agents: Super Users: @Expiscornovus | @Pstork1 Community Users: @MisterBates | @Jupyter123 | Kunal K Power Pages: Super Users: @OliverRodriguesOliverRodrigues | @Mira_Ghaly Community Users: @FubarFubar | @ianwukianwuk LATEST PRODUCT BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Power Virtual Agents Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Power Virtual Agents, Power Pages
Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
User | Count |
---|---|
97 | |
38 | |
28 | |
20 | |
14 |
User | Count |
---|---|
134 | |
51 | |
41 | |
29 | |
24 |