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GTS1618
Frequent Visitor

Send a single approval email when adding multiple new items

Create an approval flow that when multiple items are created in a list of SharePoint, then sent a concentrated in a single mail and not multiple emails for approval one by one...

4 REPLIES 4
Super User
Super User

Re: Send a single approval email when adding multiple new items

@GTS1618 

Can you provide some more detail regarding what you are trying to accomplish? 

You'll need to find some way to group the items together and then kick ouf a single Approval for all of them.   If you can explain your requirement a little more, I can likely provide a solution.

 

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Scott
GTS1618
Frequent Visitor

Re: Send a single approval email when adding multiple new items

I need to approve several items from a list at the same time as I do more than a hundred records. I Use the template: "Send approval when a new item is added"

Super User
Super User

Re: Send a single approval email when adding multiple new items

@GTS1618 

One way to approach this might be to use a recurrence trigger that fires peridocially - once an hour maybe....

The Flow would then:

  • retrieve all items from the list for which an approval has not yet been started
  • update each list item to indicate that an approval is under way
  • start an approval
    • include in the approval details a link to each item that is to be approved
    • the links can be place in a table using markdown syntax
  • Loop thorough each item again when an approval decision has been made and update each item as appropriate

There is no "out of the box" way to start a single approval on multiple items by selecting them in the list.

 

If you need an example, please post here.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
GTS1618
Frequent Visitor

Re: Send a single approval email when adding multiple new items

I need example please... This is my flow..

 

flujoaprobacion.PNG

 

At this time send many approval emails, I need you to send an email for all items and an approval 

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