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AT_AlanTse123
Helper III
Helper III

Send an email When an item in a SharePoint list is modified based on the value of an item changed

Hi all, i am trying to create power automate flow to send an email when an item in a Sharepoint list is modified based on item value changed. 

 

For example, i had the column in the SharePoint List called "Cable left". If the value of "Cable left" changed, it will send an email.  

 

I found that Microsoft provided the template for the captioned subject but how can i set the condition that if value of "Cable left" increase or decrease, it will send email?

 

Would anyone can help me?

 

AT_AlanTse123_0-1669713928710.png

 

 

Thank you very much.

 

Sorry for my poor english.

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

Oh saw the mistake:

 

I just tried it on my end and it worked. You have directly written the expression. Do something like this:

 

Just paste the following directly in your uri:

_api/web/lists/getByTitle('CLPeS Cable Store')/items(@{triggerOutputs()?['body/ID']})/versions(@{outputs('Get_changes_for_an_item_or_a_file_(properties_only)')?['body/SinceVersionId']})

 

Sundeep_Malik_0-1669798853896.png

Hopefully it works this time.

 

View solution in original post

13 REPLIES 13
Sundeep_Malik
Multi Super User
Multi Super User

Hey @AT_AlanTse123 

 

Not sure how we can determine if the value increased or decreased. But by using the action called send http request to sharepoint you will be able to get the previous value. You already have the current value. So, by this you can automatically know if it increased or decreased. Or maybe send both values in the email.

 

Giving you a link how you can do the above:

 

https://www.sharepointsiren.com/2021/05/power-automate-sharepoint-get-column-changes/

https://www.youtube.com/watch?v=DT6BpixFbHY

Thank you very much for your information.

 

I tried and refer the link to create the flow and tested not work, it showed the error:

The length of the URL for this request exceeds the configured maxUrlLength value.

 

And it showed the error is on the third block ("Send an HTTP request to Sharepoint").

 

I don't know how to change Uri.

 

Would you please help me?

 

Thank you.

Below is the flow:

AT_AlanTse123_1-1669795418286.png

AT_AlanTse123_2-1669795448243.png

AT_AlanTse123_3-1669795493560.png

 

 

 

 

 

Sundeep_Malik
Multi Super User
Multi Super User

Hey @AT_AlanTse123 

 

Nice work till now. 

The place where you made a mistake is,

in the uri, in the versions, just pass the since version dynamic field dont pass the body.

Body contains everything of that item, but since version will only have the since version for that item.

 

Now it should work.

 

Just paste this in expressions after versions:

outputs(‘Get_changes_for_an_item_or_a_file_(properties_only)’)?[‘body/SinceVersionId’]

Thank you for your reply.

 

I try to refer your suggestion to update the uri and run again.

It showed the error:

Cannot find resource for the request version.

but i had enable versioning 

 

 

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

I edited my above comment to paste this expression after versions:

outputs(‘Get_changes_for_an_item_or_a_file_(properties_only)’)?[‘body/SinceVersionId’]

Did you do that? still getting error, if yes, send the ss of both the flow in edit mode and the error in run history.

I do that but still has error : bad request , below is the flow in edit mode:

AT_AlanTse123_1-1669798306138.png

AT_AlanTse123_3-1669798407664.png

Error message

AT_AlanTse123_0-1669941042516.png

 

AT_AlanTse123_1-1669941048551.png

 

 

 

 

Thank you very much.

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

Oh saw the mistake:

 

I just tried it on my end and it worked. You have directly written the expression. Do something like this:

 

Just paste the following directly in your uri:

_api/web/lists/getByTitle('CLPeS Cable Store')/items(@{triggerOutputs()?['body/ID']})/versions(@{outputs('Get_changes_for_an_item_or_a_file_(properties_only)')?['body/SinceVersionId']})

 

Sundeep_Malik_0-1669798853896.png

Hopefully it works this time.

 

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

But when I tried this, I noticed something. It will only give you a true or false value for the column changed. It will not tell you the previous value. 😞

So, you will not be able to determine it increased or decreased.

 

Edited:

It gave I was using it incorrectly. Haha.

It is worked, thank you very much for your help.

 

Ok, it is not be able to determine it increased or decreased 

That's the way it is

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

After this use Get item action. Then take the column for which the value has changed. Then just find the difference between them. Something like this:

 

Sundeep_Malik_0-1669799861880.png

 

 

Thank for your guide, but next step is send an http request to sharepoint or other?

I tested send an http request to sharepoint and follow previous method that cause error

Sundeep_Malik
Multi Super User
Multi Super User

Hey @AT_AlanTse123 

 

So, I tried it on my end. This is how my flow looks like:

Sundeep_Malik_0-1669800881772.png

 

Sundeep_Malik_1-1669800892620.png

 

In old value compose I used the following expression:

body('Send_an_HTTP_request_to_SharePoint')?['d/OData__x005f_x0043_x005f_1']
Above OData... is my column name, you should enter the cable left column or something. Or just send the screenshot of the body you are receiving from the send http action. I will tell you what to write in it.
Sundeep_Malik_2-1669801040791.png

 

In New Value I am getting the new value for the above column, you can get the value of cables left.

C1 is the column for me:

Sundeep_Malik_3-1669801088862.png

After this I am just taking out the difference of both the above, if it is negative then the value decreased if it is positive then the value decreased. 

Expression I have used:

sub(int(outputs('NewValue')),int(outputs('OldValue')))
I used int because my columns in SP list were single line of text, in your case if the column is a number no need to put it. 
Sundeep_Malik_4-1669801138593.png

 

 

 

My old value was 10, New value is 40. So, the difference came out 30. 

Sundeep_Malik_5-1669801402368.png

 

 

I know its a little complicated. If you want to try you can, otherwise just ignore. 😉

AT_AlanTse123
Helper III
Helper III

Thank you very much!!!

 

I follow your method, it is error on difference and old value, the error is:

Unable to process template language expressions in action 'Difference' inputs at line '0' and column '0': 'The template language function 'int' was invoked with a parameter that is not valid. The value cannot be converted to the target type.'.

 

Would you please tell how to change the old value?

 

Below screenshot for your reference:

Send an HTTP request to SharePoint

 

Raw inputs:

{
"host": {
"connectionReferenceName": "shared_sharepointonline",
"operationId": "HttpRequest"
},
"parameters": {
"dataset": "https://group.sharepoint.com/sites/CLPePowerApps",
"parameters/method": "GET",
"parameters/uri": "_api/web/lists/getByTitle('CLPeS Cable Store')/items(6)/versions(5120)"
}
}

Raw Outputs:
{
"statusCode": 200,
"headers": {
"Transfer-Encoding": "chunked",
"Vary": "Origin,Accept-Encoding",
"X-NetworkStatistics": "0,262656,0,0,226542,0,71447",
"X-SharePointHealthScore": "1",
"X-SP-SERVERSTATE": "ReadOnly=0",
"DATASERVICEVERSION": "3.0",
"SPClientServiceRequestDuration": "84",
"X-DataBoundary": "NONE",
"X-1DSCollectorUrl": "https://mobile.events.data.microsoft.com/OneCollector/1.0/",
"X-AriaCollectorURL": "https://browser.pipe.aria.microsoft.com/Collector/3.0/",
"SPRequestGuid": "c1f07da0-60ec-1000-e0f5-89fbf15185a5",
"request-id": "c1f07da0-60ec-1000-e0f5-89fbf15185a5",
"MS-CV": "oH3wwexgABDg9Yn78VGFpQ.0",
"Strict-Transport-Security": "max-age=31536000,max-age=31536000; includeSubDomains",
"X-FRAME-OPTIONS": "SAMEORIGIN,DENY",
"Content-Security-Policy": "frame-ancestors 'self' teams.microsoft.com *.teams.microsoft.com *.skype.com *.teams.microsoft.us local.teams.office.com *.powerapps.com *.yammer.com *.officeapps.live.com *.office.com *.stream.azure-test.net *.microsoftstream.com *.dynamics.com *.microsoft.com onedrive.live.com *.onedrive.live.com securebroker.sharepointonline.com;",
"MicrosoftSharePointTeamServices": "16.0.0.23109",
"X-Content-Type-Options": "nosniff,nosniff",
"X-MS-InvokeApp": "1; RequireReadOnly",
"x-ms-request-id": "c1f07da0-60ec-1000-e0f5-89fbf15185a5",
"Cache-Control": "no-store, max-age=0, private",
"P3P": "CP=\"ALL IND DSP COR ADM CONo CUR CUSo IVAo IVDo PSA PSD TAI TELo OUR SAMo CNT COM INT NAV ONL PHY PRE PUR UNI\"",
"Set-Cookie": "ARRAffinity=0102e146bf02da3054822d4acfdabff925d548924e264227d7e2dd7a4eef2676;Path=/;HttpOnly;Secure;Domain=sharepointonline-ea.azconn-ea.p.azurewebsites.net,ARRAffinitySameSite=0102e146bf02da3054822d4acfdabff925d548924e264227d7e2dd7a4eef2676;Path=/;HttpOnly;SameSite=None;Secure;Domain=sharepointonline-ea.azconn-ea.p.azurewebsites.net",
"X-AspNet-Version": "4.0.30319",
"X-Powered-By": "ASP.NET",
"Timing-Allow-Origin": "*",
"x-ms-apihub-cached-response": "true",
"x-ms-apihub-obo": "false",
"Date": "Thu, 01 Dec 2022 08:48:15 GMT",
"Content-Type": "application/json; odata=verbose; charset=utf-8",
"Expires": "Wed, 16 Nov 2022 08:48:15 GMT",
"Last-Modified": "Thu, 01 Dec 2022 08:48:15 GMT",
"Content-Length": "3617"
},
"body": {
"d": {
"__metadata": {
"id": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS Cable Store')/items(6)/versions(5120)",
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)",
"type": "SP.ListItemVersion"
},
"CreatedBy": {
"__deferred": {
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)/CreatedBy"
}
},
"Fields": {
"__deferred": {
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)/Fields "
}
},
"FileVersion": {
"__deferred": {
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)/FileVersion"
}
},
"Created": "2022-12-01T08:44:08",
"IsCurrentVersion": false,
"VersionId": 5120,
"VersionLabel": "10.0",
"ID": 6,
"ContentTypeId": {
"__metadata": {
"type": "SP.ContentTypeId"
},
"StringValue": "0x010085C890E2282C1641A8DCBF3710673C80"
},
"Title": "145093KSE",
"Modified": "2022-12-01T08:44:08Z",
"Author": {
"__metadata": {
"type": "SP.FieldUserValue"
},
"LookupId": 9,
"LookupValue": "full name removed",
"Email": "email address removed"
},
"Editor": {
"__metadata": {
"type": "SP.FieldUserValue"
},
"LookupId": 9,
"LookupValue": "full name removed",
"Email": "email address removed"
},
"OData__x005f_HasCopyDestinations": null,
"OData__x005f_CopySource": null,
"owshiddenversion": 10,
"WorkflowVersion": 1,
"OData__x005f_UIVersion": 5120,
"OData__x005f_UIVersionString": "10.0",
"Attachments": false,
"OData__x005f_ModerationStatus": 0,
"OData__x005f_ModerationComments": null,
"InstanceID": null,
"Order": 600,
"GUID": "bf1e4a74-1695-420e-a2e9-b1b06837c4ee",
"WorkflowInstanceID": null,
"FileRef": "/sites/CLPePowerApps/Lists/CLPeS Cable Store/6_.000",
"FileDirRef": "/sites/CLPePowerApps/Lists/CLPeS Cable Store",
"Last_x005f_x0020_x005f_Modified": "2022-10-18T13:50:15Z",
"Created_x005f_x0020_x005f_Date": "2022-10-18T13:50:15Z",
"FSObjType": "0",
"SortBehavior": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 6,
"LookupValue": "0"
},
"UniqueId": "b7091bac-59e1-4212-b774-1df68dce6361",
"ParentUniqueId": "{32A6C314-3FAD-4A35-8FBB-032F5710E4BD}",
"SyncClientId": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 6,
"LookupValue": null
},
"ProgId": "",
"ScopeId": "{81A5F02B-68DE-4BA3-833F-5E99222D9446}",
"File_x005f_x0020_x005f_Type": null,
"MetaInfo": "",
"OData__x005f_Level": 1,
"OData__x005f_IsCurrentVersion": false,
"ItemChildCount": "0",
"FolderChildCount": "0",
"Restricted": "",
"OriginatorId": "",
"NoExecute": "0",
"ContentVersion": "0",
"OData__x005f_ComplianceFlags": "",
"OData__x005f_ComplianceTag": "",
"OData__x005f_ComplianceTagWrittenTime": "",
"OData__x005f_ComplianceTagUserId": "",
"AccessPolicy": "",
"OData__x005f_VirusStatus": "",
"OData__x005f_VirusVendorID": "",
"OData__x005f_VirusInfo": "",
"AppAuthor": null,
"AppEditor": null,
"SMTotalSize": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 2528,
"LookupValue": ""
},
"SMLastModifiedDate": "2022-12-01T08:47:45Z",
"SMTotalFileStreamSize": "0",
"SMTotalFileCount": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 0,
"LookupValue": ""
},
"ComplianceAssetId": null,
"field_x005f_1": "4600008487",
"field_x005f_2": "10018711",
"field_x005f_3": "HV - 120mm 3C AL XLPE",
"field_x005f_4": "KSE",
"field_x005f_5": "CLPE Tsing Yi",
"field_x005f_6": "400",
"field_x005f_7": "2902.5",
"field_x005f_8": "3278",
"field_x005f_9": null,
"field_x005f_10": "Full drum in Tsing Yi",
"field_x005f_11": null,
"field_x005f_12": null,
"field_x005f_13": null,
"field_x005f_14": null,
"Hold": null,
"FileLeafRef": "6_.000",
"OData__x005f_CommentFlags": "",
"OData__x005f_CommentCount": ""
}
}
}

 

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If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovusFubarAmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankiMattJimisonragavanrajantimlSudeepGhatakNZrenatoromaoLucas001iAm_ManCatAlexEncodianfernandosilvaOOlashynJmanriqueriosChriddle  BCBuizerExpiscornovus  a33ikBCBuizer  SebSDavid_MA  dpoggermannPstork1     LATEST NEWS   We saw a whole host of amazing announcements at this year's #MSBuild, so we thought we'd share with you a bite sized breakdown of the big news via blogs from Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab, and ✊🏾Justin Graham :   New ways of development with copilots and Microsoft Power PlatformRevolutionize the way you work with Automation and AIPower Apps is making it easier for developers to build with Microsoft Copilot and each otherCopilot in Microsoft Fabric is now generally available in Power BIUnlock new levels of productivity with Microsoft Dataverse and Microsoft Copilot StudioMicrosoft Copilot Studio: Building copilots with agent capabilitiesMicrosoft Power Pages is bringing the new standard in secure, AI-powered capabilities   If you'd like to relive some of the highlights from Microsoft Build 2024, click the image below to watch a great selection of on-demand Keynotes and sessions!         WorkLab Podcast with Charles Lamanna   Check out the latest episode of the WorkLab podcast with CVP of Business Apps and Platforms at Microsoft, Charles Lamanna, as he explains the ever-expanding evolution of Copilot, and how AI is offering new opportunities for business leaders. Grab yourself a coffee and click the image below to take a listen.       Event Recap: European Collaboration and Cloud Summits 2024   Click the image below to read a great recap by Mark Kashman about the recent European Collaboration Summit and European Cloud Summit held in Germany during May 2024. Great work everybody!       UPCOMING EVENTS European Power Platform Conference - SOLD OUT! Congrats to everyone who managed to grab a ticket for the now SOLD OUT European Power Platform Conference, which takes place in beautiful Brussels, Belgium, on 11-13th June. With a great keynote planned from Ryan Cunningham and Sangya Singh, plus expert sessions from the likes of Aaron Rendell, Amira Beldjilali, Andrew Bibby, Angeliki Patsiavou, Ben den Blanken, Cathrine Bruvold, Charles Sexton, Chloé Moreau, Chris Huntingford, Claire Edgson, Damien Bird, Emma-Claire Shaw, Gilles Pommier, Guro Faller, Henry Jammes, Hugo Bernier, Ilya Fainberg, Karen Maes, Lindsay Shelton, Mats Necker, Negar Shahbaz, Nick Doelman, Paulien Buskens, Sara Lagerquist, Tricia Sinclair, Ulrikke Akerbæk, and many more, it looks like the E in #EPPC24 stands for Epic!   Click the image below for a full run down of the exciting sessions planned, and remember, you'll need to move quickly for tickets to next year's event!       AI Community Conference - New York - Friday 21st June Check out the AI Community Conference, which takes place at the Microsoft Corporate building on Friday 21st June at 11 Times Square in New York City. Here, you'll have the opportunity to explore the latest trends and breakthroughs in AI technology alongside fellow enthusiasts and experts, with speakers on the day including Arik Kalininsky, Sherry Xu, Xinran Ma, Jared Matfess, Mihail Mateev, Andrei Khaidarov, Ruven Gotz, Nick Brattoli, Amit Vasu, and more. So, whether you're a seasoned professional or just beginning your journey into AI, click the image below to find out more about this exciting NYC event.       TechCon365 & Power Platform Conference - D.C. - August 12-16th ** EARLY BIRD TICKETS END MAY 31ST! ** Today's the perfect time to grab those early bird tickets for the D.C. TechCon365 & PWRCON Conference at the Walter E Washington Center on August 12-16th! Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, Laura Rogers, Microsoft MVP, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe, Amarender Peddamalku, and many more, this is the perfect event for those that want to gain invaluable insights from industry experts. Click the image below to grab your tickets today!         Power Platform Community Conference - Sept. 18-20th 2024 Check out some of the sessions already planned for the Power Platform Community Conference in Las Vegas this September. Holding all the aces we have Kristine Kolodziejski, Lisa Crosbie, Daniel Christian, Dian Taylor, Scott Durow🌈, David Yack, Michael O. and Aiden Kaskela, who will be joining the #MicrosoftCommunity for a series of high-stakes sessions! Click the image below to find out more as we go ALL-IN at #PPCC24!       For more events, click the image below to visit the Community Days website.    

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