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AT_AlanTse123
Helper III
Helper III

Send an email When an item in a SharePoint list is modified based on the value of an item changed

Hi all, i am trying to create power automate flow to send an email when an item in a Sharepoint list is modified based on item value changed. 

 

For example, i had the column in the SharePoint List called "Cable left". If the value of "Cable left" changed, it will send an email.  

 

I found that Microsoft provided the template for the captioned subject but how can i set the condition that if value of "Cable left" increase or decrease, it will send email?

 

Would anyone can help me?

 

AT_AlanTse123_0-1669713928710.png

 

 

Thank you very much.

 

Sorry for my poor english.

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

Oh saw the mistake:

 

I just tried it on my end and it worked. You have directly written the expression. Do something like this:

 

Just paste the following directly in your uri:

_api/web/lists/getByTitle('CLPeS Cable Store')/items(@{triggerOutputs()?['body/ID']})/versions(@{outputs('Get_changes_for_an_item_or_a_file_(properties_only)')?['body/SinceVersionId']})

 

Sundeep_Malik_0-1669798853896.png

Hopefully it works this time.

 

View solution in original post

13 REPLIES 13
Sundeep_Malik
Multi Super User
Multi Super User

Hey @AT_AlanTse123 

 

Not sure how we can determine if the value increased or decreased. But by using the action called send http request to sharepoint you will be able to get the previous value. You already have the current value. So, by this you can automatically know if it increased or decreased. Or maybe send both values in the email.

 

Giving you a link how you can do the above:

 

https://www.sharepointsiren.com/2021/05/power-automate-sharepoint-get-column-changes/

https://www.youtube.com/watch?v=DT6BpixFbHY

Thank you very much for your information.

 

I tried and refer the link to create the flow and tested not work, it showed the error:

The length of the URL for this request exceeds the configured maxUrlLength value.

 

And it showed the error is on the third block ("Send an HTTP request to Sharepoint").

 

I don't know how to change Uri.

 

Would you please help me?

 

Thank you.

Below is the flow:

AT_AlanTse123_1-1669795418286.png

AT_AlanTse123_2-1669795448243.png

AT_AlanTse123_3-1669795493560.png

 

 

 

 

 

Sundeep_Malik
Multi Super User
Multi Super User

Hey @AT_AlanTse123 

 

Nice work till now. 

The place where you made a mistake is,

in the uri, in the versions, just pass the since version dynamic field dont pass the body.

Body contains everything of that item, but since version will only have the since version for that item.

 

Now it should work.

 

Just paste this in expressions after versions:

outputs(‘Get_changes_for_an_item_or_a_file_(properties_only)’)?[‘body/SinceVersionId’]

Thank you for your reply.

 

I try to refer your suggestion to update the uri and run again.

It showed the error:

Cannot find resource for the request version.

but i had enable versioning 

 

 

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

I edited my above comment to paste this expression after versions:

outputs(‘Get_changes_for_an_item_or_a_file_(properties_only)’)?[‘body/SinceVersionId’]

Did you do that? still getting error, if yes, send the ss of both the flow in edit mode and the error in run history.

I do that but still has error : bad request , below is the flow in edit mode:

AT_AlanTse123_1-1669798306138.png

AT_AlanTse123_3-1669798407664.png

Error message

AT_AlanTse123_0-1669941042516.png

 

AT_AlanTse123_1-1669941048551.png

 

 

 

 

Thank you very much.

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

Oh saw the mistake:

 

I just tried it on my end and it worked. You have directly written the expression. Do something like this:

 

Just paste the following directly in your uri:

_api/web/lists/getByTitle('CLPeS Cable Store')/items(@{triggerOutputs()?['body/ID']})/versions(@{outputs('Get_changes_for_an_item_or_a_file_(properties_only)')?['body/SinceVersionId']})

 

Sundeep_Malik_0-1669798853896.png

Hopefully it works this time.

 

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

But when I tried this, I noticed something. It will only give you a true or false value for the column changed. It will not tell you the previous value. 😞

So, you will not be able to determine it increased or decreased.

 

Edited:

It gave I was using it incorrectly. Haha.

It is worked, thank you very much for your help.

 

Ok, it is not be able to determine it increased or decreased 

That's the way it is

Sundeep_Malik
Multi Super User
Multi Super User

@AT_AlanTse123 

 

After this use Get item action. Then take the column for which the value has changed. Then just find the difference between them. Something like this:

 

Sundeep_Malik_0-1669799861880.png

 

 

Thank for your guide, but next step is send an http request to sharepoint or other?

I tested send an http request to sharepoint and follow previous method that cause error

Sundeep_Malik
Multi Super User
Multi Super User

Hey @AT_AlanTse123 

 

So, I tried it on my end. This is how my flow looks like:

Sundeep_Malik_0-1669800881772.png

 

Sundeep_Malik_1-1669800892620.png

 

In old value compose I used the following expression:

body('Send_an_HTTP_request_to_SharePoint')?['d/OData__x005f_x0043_x005f_1']
Above OData... is my column name, you should enter the cable left column or something. Or just send the screenshot of the body you are receiving from the send http action. I will tell you what to write in it.
Sundeep_Malik_2-1669801040791.png

 

In New Value I am getting the new value for the above column, you can get the value of cables left.

C1 is the column for me:

Sundeep_Malik_3-1669801088862.png

After this I am just taking out the difference of both the above, if it is negative then the value decreased if it is positive then the value decreased. 

Expression I have used:

sub(int(outputs('NewValue')),int(outputs('OldValue')))
I used int because my columns in SP list were single line of text, in your case if the column is a number no need to put it. 
Sundeep_Malik_4-1669801138593.png

 

 

 

My old value was 10, New value is 40. So, the difference came out 30. 

Sundeep_Malik_5-1669801402368.png

 

 

I know its a little complicated. If you want to try you can, otherwise just ignore. 😉

AT_AlanTse123
Helper III
Helper III

Thank you very much!!!

 

I follow your method, it is error on difference and old value, the error is:

Unable to process template language expressions in action 'Difference' inputs at line '0' and column '0': 'The template language function 'int' was invoked with a parameter that is not valid. The value cannot be converted to the target type.'.

 

Would you please tell how to change the old value?

 

Below screenshot for your reference:

Send an HTTP request to SharePoint

 

Raw inputs:

{
"host": {
"connectionReferenceName": "shared_sharepointonline",
"operationId": "HttpRequest"
},
"parameters": {
"dataset": "https://group.sharepoint.com/sites/CLPePowerApps",
"parameters/method": "GET",
"parameters/uri": "_api/web/lists/getByTitle('CLPeS Cable Store')/items(6)/versions(5120)"
}
}

Raw Outputs:
{
"statusCode": 200,
"headers": {
"Transfer-Encoding": "chunked",
"Vary": "Origin,Accept-Encoding",
"X-NetworkStatistics": "0,262656,0,0,226542,0,71447",
"X-SharePointHealthScore": "1",
"X-SP-SERVERSTATE": "ReadOnly=0",
"DATASERVICEVERSION": "3.0",
"SPClientServiceRequestDuration": "84",
"X-DataBoundary": "NONE",
"X-1DSCollectorUrl": "https://mobile.events.data.microsoft.com/OneCollector/1.0/",
"X-AriaCollectorURL": "https://browser.pipe.aria.microsoft.com/Collector/3.0/",
"SPRequestGuid": "c1f07da0-60ec-1000-e0f5-89fbf15185a5",
"request-id": "c1f07da0-60ec-1000-e0f5-89fbf15185a5",
"MS-CV": "oH3wwexgABDg9Yn78VGFpQ.0",
"Strict-Transport-Security": "max-age=31536000,max-age=31536000; includeSubDomains",
"X-FRAME-OPTIONS": "SAMEORIGIN,DENY",
"Content-Security-Policy": "frame-ancestors 'self' teams.microsoft.com *.teams.microsoft.com *.skype.com *.teams.microsoft.us local.teams.office.com *.powerapps.com *.yammer.com *.officeapps.live.com *.office.com *.stream.azure-test.net *.microsoftstream.com *.dynamics.com *.microsoft.com onedrive.live.com *.onedrive.live.com securebroker.sharepointonline.com;",
"MicrosoftSharePointTeamServices": "16.0.0.23109",
"X-Content-Type-Options": "nosniff,nosniff",
"X-MS-InvokeApp": "1; RequireReadOnly",
"x-ms-request-id": "c1f07da0-60ec-1000-e0f5-89fbf15185a5",
"Cache-Control": "no-store, max-age=0, private",
"P3P": "CP=\"ALL IND DSP COR ADM CONo CUR CUSo IVAo IVDo PSA PSD TAI TELo OUR SAMo CNT COM INT NAV ONL PHY PRE PUR UNI\"",
"Set-Cookie": "ARRAffinity=0102e146bf02da3054822d4acfdabff925d548924e264227d7e2dd7a4eef2676;Path=/;HttpOnly;Secure;Domain=sharepointonline-ea.azconn-ea.p.azurewebsites.net,ARRAffinitySameSite=0102e146bf02da3054822d4acfdabff925d548924e264227d7e2dd7a4eef2676;Path=/;HttpOnly;SameSite=None;Secure;Domain=sharepointonline-ea.azconn-ea.p.azurewebsites.net",
"X-AspNet-Version": "4.0.30319",
"X-Powered-By": "ASP.NET",
"Timing-Allow-Origin": "*",
"x-ms-apihub-cached-response": "true",
"x-ms-apihub-obo": "false",
"Date": "Thu, 01 Dec 2022 08:48:15 GMT",
"Content-Type": "application/json; odata=verbose; charset=utf-8",
"Expires": "Wed, 16 Nov 2022 08:48:15 GMT",
"Last-Modified": "Thu, 01 Dec 2022 08:48:15 GMT",
"Content-Length": "3617"
},
"body": {
"d": {
"__metadata": {
"id": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS Cable Store')/items(6)/versions(5120)",
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)",
"type": "SP.ListItemVersion"
},
"CreatedBy": {
"__deferred": {
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)/CreatedBy"
}
},
"Fields": {
"__deferred": {
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)/Fields "
}
},
"FileVersion": {
"__deferred": {
"uri": "https://group.sharepoint.com/sites/CLPePowerApps/_api/web/lists/getByTitle('CLPeS%20Cable%20Store')/items(6)/versions(5120)/FileVersion"
}
},
"Created": "2022-12-01T08:44:08",
"IsCurrentVersion": false,
"VersionId": 5120,
"VersionLabel": "10.0",
"ID": 6,
"ContentTypeId": {
"__metadata": {
"type": "SP.ContentTypeId"
},
"StringValue": "0x010085C890E2282C1641A8DCBF3710673C80"
},
"Title": "145093KSE",
"Modified": "2022-12-01T08:44:08Z",
"Author": {
"__metadata": {
"type": "SP.FieldUserValue"
},
"LookupId": 9,
"LookupValue": "full name removed",
"Email": "email address removed"
},
"Editor": {
"__metadata": {
"type": "SP.FieldUserValue"
},
"LookupId": 9,
"LookupValue": "full name removed",
"Email": "email address removed"
},
"OData__x005f_HasCopyDestinations": null,
"OData__x005f_CopySource": null,
"owshiddenversion": 10,
"WorkflowVersion": 1,
"OData__x005f_UIVersion": 5120,
"OData__x005f_UIVersionString": "10.0",
"Attachments": false,
"OData__x005f_ModerationStatus": 0,
"OData__x005f_ModerationComments": null,
"InstanceID": null,
"Order": 600,
"GUID": "bf1e4a74-1695-420e-a2e9-b1b06837c4ee",
"WorkflowInstanceID": null,
"FileRef": "/sites/CLPePowerApps/Lists/CLPeS Cable Store/6_.000",
"FileDirRef": "/sites/CLPePowerApps/Lists/CLPeS Cable Store",
"Last_x005f_x0020_x005f_Modified": "2022-10-18T13:50:15Z",
"Created_x005f_x0020_x005f_Date": "2022-10-18T13:50:15Z",
"FSObjType": "0",
"SortBehavior": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 6,
"LookupValue": "0"
},
"UniqueId": "b7091bac-59e1-4212-b774-1df68dce6361",
"ParentUniqueId": "{32A6C314-3FAD-4A35-8FBB-032F5710E4BD}",
"SyncClientId": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 6,
"LookupValue": null
},
"ProgId": "",
"ScopeId": "{81A5F02B-68DE-4BA3-833F-5E99222D9446}",
"File_x005f_x0020_x005f_Type": null,
"MetaInfo": "",
"OData__x005f_Level": 1,
"OData__x005f_IsCurrentVersion": false,
"ItemChildCount": "0",
"FolderChildCount": "0",
"Restricted": "",
"OriginatorId": "",
"NoExecute": "0",
"ContentVersion": "0",
"OData__x005f_ComplianceFlags": "",
"OData__x005f_ComplianceTag": "",
"OData__x005f_ComplianceTagWrittenTime": "",
"OData__x005f_ComplianceTagUserId": "",
"AccessPolicy": "",
"OData__x005f_VirusStatus": "",
"OData__x005f_VirusVendorID": "",
"OData__x005f_VirusInfo": "",
"AppAuthor": null,
"AppEditor": null,
"SMTotalSize": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 2528,
"LookupValue": ""
},
"SMLastModifiedDate": "2022-12-01T08:47:45Z",
"SMTotalFileStreamSize": "0",
"SMTotalFileCount": {
"__metadata": {
"type": "SP.FieldLookupValue"
},
"LookupId": 0,
"LookupValue": ""
},
"ComplianceAssetId": null,
"field_x005f_1": "4600008487",
"field_x005f_2": "10018711",
"field_x005f_3": "HV - 120mm 3C AL XLPE",
"field_x005f_4": "KSE",
"field_x005f_5": "CLPE Tsing Yi",
"field_x005f_6": "400",
"field_x005f_7": "2902.5",
"field_x005f_8": "3278",
"field_x005f_9": null,
"field_x005f_10": "Full drum in Tsing Yi",
"field_x005f_11": null,
"field_x005f_12": null,
"field_x005f_13": null,
"field_x005f_14": null,
"Hold": null,
"FileLeafRef": "6_.000",
"OData__x005f_CommentFlags": "",
"OData__x005f_CommentCount": ""
}
}
}

 

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Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!   European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!     Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!     For more events, click the image below to visit the Microsoft Community Days website.      

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

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