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rga1983
Level: Power Up

Send an email when a News item is added to a Team Site

Hi

 

I'd like to use Flow to send an email to a group of users when a News item is added to a Sharepoint Online Team Site. Is this possible? If it is possible, how would I go about doing this (sorry, I'm still quite new to this)?

 

Thanks for any help you can give!


Rob

4 REPLIES 4
Community Support Team
Community Support Team

Re: Send an email when a News item is added to a Team Site

Hi @rga1983,

 

Could you please share a bit more about the group that you mentioned?

Further, could you please share a bit more about the following condition that you mentioned?


@rga1983 wrote:

when a News item is added to a Sharepoint Online Team Site. 


 

I suppose that you want to send an email to a group of users when a new item is created in a SharePoint list within your SharePoint Online Team Site and the group that you mentioned is an Office 365 group. is it true?

 

We could achieve your needs in Microsoft Flow, I have made a test on my side and please take a try with the following workaround:

  • Add a "When an item is created" trigger, specify Site Address and List Name.
  • Add a "Send an email" action, To field set to the email address of your Office 365 group.

Image reference:3.JPG

Note: The default format of Site Address as below:

https://contoso.sharepoint.com/sites/sitename

In addition, the member of the Office 365 group would not receive this email in their own mailbox, they could only receive this email in their group mailbox box.5.JPG

 

 

The flow works successfully as below:4.JPG

 

 

More details about SharePoint connector, please check the following article:

https://docs.microsoft.com/en-us/connectors/sharepointonline/

 

 

Best regards,

Kris

 

 

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
rga1983
Level: Power Up

Re: Send an email when a News item is added to a Team Site

Hi @v-xida-msft

 

Thanks for your reply, it seems that this is what I want to achieve. The group I mentioned is an Office 365 Group.

 

The part I'm struggling with is getting Flow to recognise just news pages created using the 'News' webpart of SharePoint online. I think I can set it to send an email when any page is created, but not limit it to just 'News' items. Do you know if this is possible?

 

Thanks again for your assistance so far.

 

Rob

Community Support Team
Community Support Team

Re: Send an email when a News item is added to a Team Site

Hi @rga1983,

 

Thanks for your feedback, the "When a page is created" trigger is not supported in SharePoint connector of Microsoft Flow currently, I afraid that there is no way to achieve your needs in Microsoft Flow currently.

 

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
rga1983
Level: Power Up

Re: Send an email when a News item is added to a Team Site

Ok, I'll do that. Thanks for your help.

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