Send approval e-mail to multiple users and different attachments based in an excel table

[PEAMBL]

Hi,

I want to create an approval flow using the data of an excel table from sharepoint and update this table according of the response (approved/declined) .

The table that I mention have this structure:

Country	Date	Status	Attachment
Country 1	01/01/2019	Charged	URL 1
Country 2	01/01/2019	Charged	URL 2
Country 3	01/01/2019	Charged	URL 3

And I have a different approval responsable for each country.  

Country 1 - Ana

Country 2 - Maria

Country 3 - Jose

I need the flow start when this table get new rows or is updated. The idea is send an approval e-mail to the respective responsable. For example if i get  data rows for 3 countries, the flow have to sent 3 e-mails to the responsables(Ana,Maria and Jose) . And include in this e-mail the respective attachment (Using column with URL) for each country.

Finally, according of the response, the column "Status" of the table have to be update with the result:

Country	Date	Status	Attachment
Country 1	01/01/2019	Approved	URL 1
Country 2	01/01/2019	Declined	URL 2
Country 3	01/01/2019	Approved	URL 3

[v-yamao-msft · Accepted solution]

Hi @PEAMBL ,

Do you want to send an approval email to corresponding approver when the according status is Charged?

Please check the following flow configuration for a reference.

When working with Excel online connector, there is not trigger could be used for “When a row is created or updated”. So you may need to trigger the flow daily using Recurrence to get the updated rows.

In my scenario, I am using Button trigger for testing.

Add action List rows present in a table. Note: I am using Filter Query to just filter out items that Status equals to “Charged”. My understanding is that when the status is Charged, they are new rows.

Status eq 'Charged'

Add Apply to each and select Value from previous action, then the action Start and wait for an approval.

In order to send email to separate approver based on which Country it is, use the following code:

if(equals(items('Apply_to_each')?['Country'],'Country1'),'test4@xxxxx.onmicrosoft.com',if(equals(items('Apply_to_each')?['Country'],'Country2'),'mabel@xxxxx.onmicrosoft.com','test2@xxxxx.onmicrosoft.com'))

In the action Update a row, select dynamic Response from approval action for Status field.

Best regards,

Mabel