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Send email to corresponding approver after a form is submitted

I am currently trying to build an approval flow for my company, and I would like to send out the automated email to corresponding approver once a microsoft form is submitted. After the responser selected their department in the form, I want Flow to select the direct approver from Sharepoint list. My sharepoint contains two lists, one of them is for the Form response, another one is for saving the department and departmental approver in it. What should I do in order to let the email notification and also approval email send to the corresponding approver automatically?

Level 10

Re: Send email to corresponding approver after a form is submitted

Create a list with department as the title field and a people picker with the approver.


Use a Get Items action and do in the ODATA Query Title eq 'YOURFIELDFROMFORMSFORDEPARTMENT' then use the returned value for the approver field to populate the email in your approval object.

Community Support Team
Community Support Team

Re: Send email to corresponding approver after a form is submitted


Hi @DS0216 ,


Could you tell us the usage of "one list is for the Form response"? From your description, you could get the corresponding approver email in the department list directly through the user-submitted options.

As described by @Gristy , use Get items-Filter Query to filter out the corresponding email and then configure the Approval action.


Best Regards,

Community Support Team _ Barry
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