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Thanasis
Helper V
Helper V

Send email to missing names from SPlist

Hello,

 

I am trying to check what names are missing from my SP list and to those users send an email. But it keeps failing I was wondering if anybody had any ideas as to why?

Thanasis_3-1674746364623.pngThanasis_4-1674746385342.png

 

Thanasis_5-1674746399643.png

 

Thanasis_6-1674746421927.pngThanasis_7-1674746452228.png

 

So when i run the flow I get this:

Thanasis_8-1674746503878.png

 

It fails every time is false.

 

Any help would be appreciated.

 

Thank you 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

This is how I would build the flow.

 

For this example, I've got the following SharePoint List.

grantjenkins_0-1674877552576.png

 

Below are the members of the group.

grantjenkins_1-1674877598865.png

 

See full flow below. I'll go into each of the actions.

grantjenkins_2-1674877644288.png

 

List group members retrieves the list of group members.

grantjenkins_3-1674877681643.png

 

Get items retrieves the list items.

grantjenkins_4-1674877715239.png

 

Select extracts just the Emails from the SharePoint List into a simple array. Note that Map is set to Text mode (see screenshot below).

grantjenkins_5-1674877874055.png

 

Filter array uses the output from List group members and checks to see if the array of emails (output from Select) contains the Email from the current item. This will give us a list of users that are in the group, but not in the SharePoint List.

grantjenkins_6-1674877952170.png

 

Apply to each uses the output (value) from the Filter array so it iterates over each of the users that are not in the SharePoint List. Send an email uses the dynamic fields to get the Mail and Given Name as shown below. This will send an email to each of the users missing from your SharePoint List.

grantjenkins_7-1674878476342.png

 

An example of the email is below:

grantjenkins_8-1674878612190.png


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6 REPLIES 6
grantjenkins
Super User
Super User

What is the column type in your SharePoint List? Is it a Person field, or Single line of text that just has the email address?


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Thanasis
Helper V
Helper V

Hello @grantjenkins 

 

It is a single line of text that just got the email address.

This is how I would build the flow.

 

For this example, I've got the following SharePoint List.

grantjenkins_0-1674877552576.png

 

Below are the members of the group.

grantjenkins_1-1674877598865.png

 

See full flow below. I'll go into each of the actions.

grantjenkins_2-1674877644288.png

 

List group members retrieves the list of group members.

grantjenkins_3-1674877681643.png

 

Get items retrieves the list items.

grantjenkins_4-1674877715239.png

 

Select extracts just the Emails from the SharePoint List into a simple array. Note that Map is set to Text mode (see screenshot below).

grantjenkins_5-1674877874055.png

 

Filter array uses the output from List group members and checks to see if the array of emails (output from Select) contains the Email from the current item. This will give us a list of users that are in the group, but not in the SharePoint List.

grantjenkins_6-1674877952170.png

 

Apply to each uses the output (value) from the Filter array so it iterates over each of the users that are not in the SharePoint List. Send an email uses the dynamic fields to get the Mail and Given Name as shown below. This will send an email to each of the users missing from your SharePoint List.

grantjenkins_7-1674878476342.png

 

An example of the email is below:

grantjenkins_8-1674878612190.png


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.
Thanasis
Helper V
Helper V

Hello @grantjenkins 

 

Thank you for your response the issue is the group that I use its a 365 group and not a SharePoint group. 

What we do is we use a power App to collect some data that also rights in the SP list the email and name of the person that submitted the form. Then what I want is a flow that takes all the emails that are in that email column and check them against a 365-group called everyone. When it finds an email that is missing from that SP list sends that person an email. 

If it's an Office 365 Group, then you would just need to add the Id of that group in the List group members action, and it should work.

 

I just used the Office 365 Group associated with the SharePoint site as an example. My example isn't looking at a SharePoint Group - it's looking at an Office 365 Group.


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Thanasis
Helper V
Helper V

Thank you @grantjenkins  that worked

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