cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Send email to multiple users via send HTTP request to Sharepoint

Hi, I need assistance with sending one email to multiple users. I created a Microsoft Form for other departments to submit a legal request. This form uses a flow to transfer the information into a sharepoint list and sends a receipt email to the requestor (via send an HTTP request to SP). 

 

Next, I've created another flow for the SP list which has the same information but should go to the assigned staff (default assignee, 2nd assignee and staff). I have a separate column for each email address. The flow fails if I put all three dynamic content columns in the "To" field, and other times it won't hold just one column. It simply removes the information and instead the result is [""] and no email sent.

 

Ultimately, Step 1 processes to the requestor and then Step 2 starts and goes to the assigned staff.  I've learned everything so far via Google and Youtube videos but unable to finish this last part for several weeks. My office wants to utilize Sharepoint as its primary database for requests and document storage. Please I need help ASAP.

 

Step 1 - MS Form (Flow)

mhdukes1_5-1672764703341.png

 

Step 2 - SP List (Flow) 

mhdukes1_4-1672763936741.jpeg

 

 

35 REPLIES 35

@ahleonar ok just so I understand correctly do not use Compose, Select , Join route. Instead after Get Items.....1) Initialize a variable (string); 2) Append to String Variable - this creates an apply to each loop. Where to put the substring formula?

  

mhdukes1_0-1679085669844.png

 

ahleonar
Frequent Visitor

Yes, that is correct. I haven't messed around with setting up the flow like you were thinking of but the way I mentioned should result in having to use less connectors. You will want to append all your contacts to that string variable you created and would like to list in the email so your Dept contacts, Legal contacts and Staff contacts, etc with the same format as my previous post.

 

The substring connector will need come after all your append to string actions required. But keep this outside of your apply to each loops. Think of this as your final formatting before you send your email. 

@ahleonar ok I'm even more confused now and I truly thank you for your efforts. But I'm just not getting where I'm going wrong because the flow continuously produce errors.

 

I need to send to the Dept Approvers and Legal Approvers in one email via HTTP (heck I'll take just one group if it will flow).

mhdukes1_3-1679087246347.png

 

mhdukes1_1-1679086875246.png

 

mhdukes1_2-1679086923478.png

 

@ahleonar also what connector to use for the substring? It shouldn't be so hard to add multiple recipients to an HTTP email (emails to multiple users are sent everyday). If you can, please screenshot a sample flow.....I'd truly appreciate it 😉

mhdukes1_0-1679087944246.png

 

ahleonar
Frequent Visitor

@mhdukes1 It looks like you have the right idea but are not applying the correct formatting around the dynamic content for the emails to append them to a string variable. You need to have the following setup in your append to string variable. It will loop through all the provided emails no matter 1, 2, 3, 15, or 100 emails (obviously 100 emails would be ridiculous but for examples sake why not)

 

 

"{LegalApproverEmail}",

 

 

I also forgot to mention you will use the compose outputs for the "To" recipient line in your Send an HTTP request to SharePoint connector. My apologies there. Screenshots are below for how this would look. I went ahead and quickly recreated your use case. 

 

ahleonar_0-1679088671969.png

 

ahleonar_1-1679088697780.png

ahleonar_2-1679088742269.png

 

Hopefully this helps you out,

 

Cheers and have a good weekend!

 

@ahleonar ok let me try......give me a few minutes and wish me luck...lol! I'll return with the results 😉

 

@ahleonar test succeeded but I didn't get the HTTP email.  Did I complete the substring right? The screen doesn't open for me to see the details.

 

substring(variables('varEmails'), 0, sub(length(variables('varEmails')),1))
 
mhdukes1_1-1679091069590.png

 

 

Thanks.

mhdukes1_0-1679090788172.png

P.S. I didn't use the Signature Approvers because no dynamic content option. I rechecked the list and column is multi-person (with name and presence selected).....

ahleonar
Frequent Visitor

@mhdukes1 substring looks right to me. Do you have any email rules that will would cause the email not to appear in your inbox? Personally I have a no-reply testing folder in my outlook so that I don't spam my inbox testing emails. That could be the reason why  you don't see the email in your inbox.

 

You also will need to have access to the SharePoint site you are using for your URL in order to receive the emails. This includes users you are trying to send emails too as well.

 

I also don't think the name and presence would affect you being able to add signature approvers to the email but I've never done much with name and presence option for person column. 

 

If no to both of those things above, I'd need to see the output of the flow run to see the output of the send an HTTP to determine further. Also why do you have all the actions inside an apply to each loop? Is that from the get items connector where you grab the item in SP you are using the values to determine who gets emails sent to them?

@ahleonar yes, the items are in an apply to each because of the Get Items connector. The Append to String Variable applies the loop when the value is "Legal Approvers Email". I tried but it won't let me drag it out. 

 

I have full control permissions and no restrictions. The HTTP email triggers fine with static email addresses as it appeared in my inbox. However, my flow requires dynamic content because the emails must be forwarded to the assigned staff.

 

Here's the output after testing - unable to open to see details.

mhdukes1_1-1679092704675.png

 

 

@mhdukes1 Makes sense. I'd need to see the output of the HTTP connector to provide any further advice. 

 

See if you can copy the connector and paste it outside of that apply to each maybe to generate an output? I'd do this with the substring compose connector as well. You should be able to reference the variable outside of the apply to each.

 

If you don't have luck with that can you use the get item connector instead of get items? You could use the ID from the "When an item is created" trigger of your flow for the ID required to use the "get item" connector. I prefer grabbing items this way so you can avoid the apply to each loops.

@ahleonar thanks for all your help thus far. I'm starting from scratch trying to determine the breakdown. This is may first Append to String variable.

value (Legal Approvers)

Name: VarEmails

Value: Legal Approvers Email

mhdukes1_1-1679095110481.png 

 

this is the result - no value stored

mhdukes1_2-1679095289935.png

 

 

@mhdukes1 Try changing the output on your apply connector to each as "Legal Approver". This will may create an additional apply to each loop but I would assume that is why you are getting a blank value. If you are saving the value to a string variable the extra loop shouldn't matter either. You should be able to reference the variable outside of the apply to each. See screenshot below for clarification, I apologize in advance for my bad handwriting 😂

 

Only other explanation would be that the value for Legal approvers you are pointing to in SharePoint is blank. 

 

 

ahleonar_1-1679095798409.png

 

@ahleonar did the same as you but still no result

 

LegalApprovers.....the LegalApproversEmail

mhdukes1_1-1679097072208.png

result still the same

mhdukes1_0-1679097023669.png

 

@mhdukes1 Check the output of the get item connector and see if you can find a value for legal approvers. Is there something there?

 

Your setup with the apply to each and append to string look correct. Your append to string connector should contain an email if there are legal approvers listed in the get item connector. If not check the item in SharePoint to make sure it has legal approvers listed on the same ID of the item you're testing. Just don't forget those quotes and comma for the email formatting when you have it figured out! 

@ahleonar finally got a result for HTTP w/no email addresses 

mhdukes1_1-1679098826287.png

mhdukes1_2-1679098916929.png

 

ahleonar
Frequent Visitor

@mhdukes1 Please send a picture of how your Send an HTTP request to SharePoint connector is setup. I would assume that issue has something to do with how you have setup your To line 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,078)