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diegoandre10
Level: Powered On

Send email to project owner

Hi all

 

I need to send a bi weekly reminder to the project owner to update his projects on a sharepoint list.

 

I have up to 100 projects distributed in approx 10 people.

 

So I want the flow to email only the project owner in order to update his/her projects.

 

This is the flow I have:

 

owner email.PNG

 

What should I use to tell the flow to email only the projects to its respective owenr?

 

Here is the SP list:

 

SP LIST.PNG

 

Thanks!

7 REPLIES 7
diegoandre10
Level: Powered On

Re: Send email to project owner

The way is set up right now, it duplicates several times the email sent.

Gristy
Level 10

Re: Send email to project owner

Hey,

 

Take a look at the flow template generated when you go Flow -> Set a reminder.

 

This builds a HTML table of all the selected items.

 

You could loop through the project owners and then use this technique to send 1 email per project owner.

diegoandre10
Level: Powered On

Re: Send email to project owner

Hi

 

Which one of these?

 

reminder.PNG

 

Thanks!

Gristy
Level 10

Re: Send email to project owner

Hey buddy,

 

I am not sure exactly, but if you create the flow from a library with a date column it is that one.

Super User
Super User

Re: Send email to project owner

Hi @diegoandre10 

 

If you have a list of the 10 project owners

then you can create an array in flow for the project owners and then loop through the array

 

within for loop

use get items action and fetch items for the current user in loop

Use odata query to filter on your column 

odata query - ProjectOwner/EMail eq 'current user email'

ProjectOwner = internal name in SP of your project owner field

 

Then within the loop itself you can use the Select function (to select the columns you need to send in email) and then follow it up with create html table action and finally send an email to the specific owner

 

This ways you just query your list 10 times - fetch data related to the owners and accordingly send a consolidated html table of information in an email to the owner

 

Regards,

Reza Dorrani

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

 

diegoandre10
Level: Powered On

Re: Send email to project owner

Hi Reza

 

The solution sounds elegant, I tried your instrictions and I need some guidance:

 

part1 flow.PNGpart 2 flow.PNG

tech all.PNG

 

 

how do you see it?

 

Thanks a mill.

 

diegoandre10
Level: Powered On

Re: Send email to project owner

I did a change to my select table: is the from value ok?

 

select.PNG

 

thanks.

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