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JoRoc
Helper I
Helper I

Send email when a date on an excel row meets the current date

Hello everyone, 

 

I am new to this Power Automate flows. And though I've tried to follow multiple tutorials. It seems I can not get the flow to work. So keeping in mind that I've just recently discovered Power Automate and it's great possibilitys, and that I am a complete beginner with this; this is what I want to achieve: 

I would like to receive an email reminder that the date on excel has met the current date. So, for example, today it's 22/03/2023. And lets say I have in the excel row the dates for thursday and friday. Which would be 23/03/2023 and 24/03/2023. I would like to receive an email once it's thursday, and again for the one on friday. And so on with on going dates. 

I hope I'm explaining myself. 

 

Thank you in advance. 

 

 

26 REPLIES 26
Nived_Nambiar
Super User
Super User

Hi @JoRoc 

 

So you have to try the approach of scheduling the flow, like scheduling the flow to run at every day

 

So in the flow you can try as below

 

1. Use list rows to list all rows using filter query

Nived_Nambiar_1-1679482108977.png

 

 

Filter Query would be like: if the column name where date is Date 

then filter query would be like Date eq 'formatDateTime(utcNow(),'yyyy-MM-dd')' 

 

Then check the count of rows using length function by passing output of List rows from table action

 

If it is zero, it mean that there now row having date as current date , else it have date equal to current date.

 

Hope this helps you !

 

Mira_Ghaly
Multi Super User
Multi Super User

Hi @JoRoc

Please follow the below steps:

1. Your table on the excel should be formatted as table as below sample

Mira_Ghaly_0-1679481290414.png

 

2. Then you need to setup a new recurrence flow that runs daily

Mira_Ghaly_1-1679481451998.png

 

Mira_Ghaly_2-1679481515788.png

3. Then you need to list rows from your excel sheet that matches the current date as below:

Mira_Ghaly_3-1679482069247.png

 

Expression for the filter is as below:

formatDateTime(parseDateTime(split(body('Current_time'), '.')[0]), 'd-MMM-yyyy', 'en-US')

 Depending on the format of your date column the above expression can be changed.

3. Then you can send the email as below:

Mira_Ghaly_4-1679482260577.png

 

Hope this gives you an idea!

 

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

Helo @Mira_Ghaly , 

 

Pretty straight forward. But still... I must be doing something wrong, because it's not working. There seems to be an issue with "List rows present in a table". Could you please advise me what to do? 

 

Thank you 

 

flow error 2023-03-22 160942.jpg

 

Could you please advise me what to do? 

 

Thank you 

 

Nived_Nambiar
Super User
Super User

@JoRoc 

 

Could u share how you have specified the filter query ?

 

Also have you tried the approach which i have suggested ?

Hello @Nived_Nambiar ,

 

Like I said, I am a complete beginner. So I'm sorry if I didn't understood your explanation correctly. 

But as I understand, what you can see in the next screenshot is what you told me I had to write as "expression", right?: 

 

flow error 2 2023-03-22 162208.jpg

But once I click OK, this next window pops up: 

 

flow error 3 2023-03-22 162238.jpg

Don't know what to do... 

 

 

 

Nived_Nambiar
Super User
Super User

In the expression removes the quotes ' '

 

While adding the filter query Date eq '{expression}'

 

Where {expression} is formatDateTime(utcNow(),'yyyy-MM-dd')

 

 

Hello @Nived_Nambiar ,

 

Now this error pops up: 

 

An identifier was expected at position 8.
inner exception: An identifier was expected at position 8.
clientRequestId: 111ccb31-6890-4453-9865-b65d1b6ee634

 

flow error 4 2023-03-22 170619.jpg

Nived_Nambiar
Super User
Super User

Could u please show me how u type the filter query part ?

Hello @Nived_Nambiar , 

 

This is how I type it: 

 

formatDateTime(utcNow(),'dd/MM/yyyy')

 

JoRoc_0-1679503348156.png

 

Thank you for your effort. 

 

Nived_Nambiar
Super User
Super User

Try this 

 

formatDateTime(utcNow(),'yyyy-MM-dd')

 

Also share me screenshot of how u enter the filter query 

@JoRoc 

I can't really see clearly your screen shot but what I am suspecting here a missing single Quotes ' Before and after your formatdatetime expression.

 

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

Hello @Nived_Nambiar 

 

If I try this: 

 

formatDateTime(utcNow(),'yyyy-MM-dd')

 

I get the following error:

 

Invalid filter clause: unsupported operation. Only single 'eq', 'ne', 'contains', 'startswith' or 'endswith' is currently supported.
clientRequestId: 3b3bcb20-6a1e-4be0-97f4-56287283bdb0
serviceRequestId: 34cb5cb8-6e31-4c3b-a611-bfe281a3fadd;b7ecb051-ab01-4ccb-b4c8-c26bb16b1ac8;ada006d6-3f99-4bdc-a2b5-16bc9f63552c 

 

 

I write it this way: 

formatDateTime(utcNow(),'dd/MM/yyyy')

 

Because that's how the dates are written in the row in excel. 

 

Nived_Nambiar
Super User
Super User

does writing this way 

formatDateTime(utcNow(),'dd/MM/yyyy')  helps to resolve the error ?

Hello @Mira_Ghaly ,

 

If i use Quotes ' Before and after my formatdatetime expression. Once I click OK. the following window pops up: 

 

flow error 3 2023-03-22 162238.jpg

"make.powerautomate.com says 

The expression is invalid"

 

 

Nived_Nambiar
Super User
Super User

@JoRoc 

 

I think what @Mira_Ghaly  meant is once you entered the formatdatetime expression in filter query part, Then in filter query at both ends of expressions add quotes 

 

something like this 

 

Nived_Nambiar_0-1679564347785.png

 

 

Hope this helps !

 

Hello @Nived_Nambiar 

 

"does writing this way 

formatDateTime(utcNow(),'dd/MM/yyyy')  helps to resolve the error ?"

 

Sorry, but still the same error. 

 

If i type what @Mira_Ghaly said, as you showed me on the picture. I get the following error: 

 

Invalid filter clause: cannot find the 'Date' column.
clientRequestId: 58ca4c3b-8182-49db-8ce5-ae97e6dc2d13
serviceRequestId: 0472834b-6f45-4790-9c50-f5ef066bb563;fbec4dd5-a55c-4b89-9786-7777256c1502;b415ce88-955d-4346-82ed-88441e11b912

 

 

JoRoc
Helper I
Helper I

@Nived_Nambiar @Mira_Ghaly 

 

After following all your helpfull indications, I finally got it to work by changing the name of the column in excel to: Date

 

But is there any way to keep the original name I had? 

 

 

Nived_Nambiar
Super User
Super User

You can replace the column name as u need and then specify that there😊

@Nived_Nambiar 

 

Specify it where? 

 

 

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