cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
JoRoc
Helper I
Helper I

Send email when a date on an excel row meets the current date

Hello everyone, 

 

I am new to this Power Automate flows. And though I've tried to follow multiple tutorials. It seems I can not get the flow to work. So keeping in mind that I've just recently discovered Power Automate and it's great possibilitys, and that I am a complete beginner with this; this is what I want to achieve: 

I would like to receive an email reminder that the date on excel has met the current date. So, for example, today it's 22/03/2023. And lets say I have in the excel row the dates for thursday and friday. Which would be 23/03/2023 and 24/03/2023. I would like to receive an email once it's thursday, and again for the one on friday. And so on with on going dates. 

I hope I'm explaining myself. 

 

Thank you in advance. 

 

 

26 REPLIES 26
Nived_Nambiar
Super User
Super User

Hi @JoRoc 

 

So you have to try the approach of scheduling the flow, like scheduling the flow to run at every day

 

So in the flow you can try as below

 

1. Use list rows to list all rows using filter query

Nived_Nambiar_1-1679482108977.png

 

 

Filter Query would be like: if the column name where date is Date 

then filter query would be like Date eq 'formatDateTime(utcNow(),'yyyy-MM-dd')' 

 

Then check the count of rows using length function by passing output of List rows from table action

 

If it is zero, it mean that there now row having date as current date , else it have date equal to current date.

 

Hope this helps you !

 

Mira_Ghaly
Multi Super User
Multi Super User

Hi @JoRoc

Please follow the below steps:

1. Your table on the excel should be formatted as table as below sample

Mira_Ghaly_0-1679481290414.png

 

2. Then you need to setup a new recurrence flow that runs daily

Mira_Ghaly_1-1679481451998.png

 

Mira_Ghaly_2-1679481515788.png

3. Then you need to list rows from your excel sheet that matches the current date as below:

Mira_Ghaly_3-1679482069247.png

 

Expression for the filter is as below:

formatDateTime(parseDateTime(split(body('Current_time'), '.')[0]), 'd-MMM-yyyy', 'en-US')

 Depending on the format of your date column the above expression can be changed.

3. Then you can send the email as below:

Mira_Ghaly_4-1679482260577.png

 

Hope this gives you an idea!

 

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

Helo @Mira_Ghaly , 

 

Pretty straight forward. But still... I must be doing something wrong, because it's not working. There seems to be an issue with "List rows present in a table". Could you please advise me what to do? 

 

Thank you 

 

flow error 2023-03-22 160942.jpg

 

Could you please advise me what to do? 

 

Thank you 

 

Nived_Nambiar
Super User
Super User

@JoRoc 

 

Could u share how you have specified the filter query ?

 

Also have you tried the approach which i have suggested ?

Hello @Nived_Nambiar ,

 

Like I said, I am a complete beginner. So I'm sorry if I didn't understood your explanation correctly. 

But as I understand, what you can see in the next screenshot is what you told me I had to write as "expression", right?: 

 

flow error 2 2023-03-22 162208.jpg

But once I click OK, this next window pops up: 

 

flow error 3 2023-03-22 162238.jpg

Don't know what to do... 

 

 

 

Nived_Nambiar
Super User
Super User

In the expression removes the quotes ' '

 

While adding the filter query Date eq '{expression}'

 

Where {expression} is formatDateTime(utcNow(),'yyyy-MM-dd')

 

 

Hello @Nived_Nambiar ,

 

Now this error pops up: 

 

An identifier was expected at position 8.
inner exception: An identifier was expected at position 8.
clientRequestId: 111ccb31-6890-4453-9865-b65d1b6ee634

 

flow error 4 2023-03-22 170619.jpg

Nived_Nambiar
Super User
Super User

Could u please show me how u type the filter query part ?

Hello @Nived_Nambiar , 

 

This is how I type it: 

 

formatDateTime(utcNow(),'dd/MM/yyyy')

 

JoRoc_0-1679503348156.png

 

Thank you for your effort. 

 

Nived_Nambiar
Super User
Super User

Try this 

 

formatDateTime(utcNow(),'yyyy-MM-dd')

 

Also share me screenshot of how u enter the filter query 

@JoRoc 

I can't really see clearly your screen shot but what I am suspecting here a missing single Quotes ' Before and after your formatdatetime expression.

 

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

Hello @Nived_Nambiar 

 

If I try this: 

 

formatDateTime(utcNow(),'yyyy-MM-dd')

 

I get the following error:

 

Invalid filter clause: unsupported operation. Only single 'eq', 'ne', 'contains', 'startswith' or 'endswith' is currently supported.
clientRequestId: 3b3bcb20-6a1e-4be0-97f4-56287283bdb0
serviceRequestId: 34cb5cb8-6e31-4c3b-a611-bfe281a3fadd;b7ecb051-ab01-4ccb-b4c8-c26bb16b1ac8;ada006d6-3f99-4bdc-a2b5-16bc9f63552c 

 

 

I write it this way: 

formatDateTime(utcNow(),'dd/MM/yyyy')

 

Because that's how the dates are written in the row in excel. 

 

Nived_Nambiar
Super User
Super User

does writing this way 

formatDateTime(utcNow(),'dd/MM/yyyy')  helps to resolve the error ?

Hello @Mira_Ghaly ,

 

If i use Quotes ' Before and after my formatdatetime expression. Once I click OK. the following window pops up: 

 

flow error 3 2023-03-22 162238.jpg

"make.powerautomate.com says 

The expression is invalid"

 

 

Nived_Nambiar
Super User
Super User

@JoRoc 

 

I think what @Mira_Ghaly  meant is once you entered the formatdatetime expression in filter query part, Then in filter query at both ends of expressions add quotes 

 

something like this 

 

Nived_Nambiar_0-1679564347785.png

 

 

Hope this helps !

 

Hello @Nived_Nambiar 

 

"does writing this way 

formatDateTime(utcNow(),'dd/MM/yyyy')  helps to resolve the error ?"

 

Sorry, but still the same error. 

 

If i type what @Mira_Ghaly said, as you showed me on the picture. I get the following error: 

 

Invalid filter clause: cannot find the 'Date' column.
clientRequestId: 58ca4c3b-8182-49db-8ce5-ae97e6dc2d13
serviceRequestId: 0472834b-6f45-4790-9c50-f5ef066bb563;fbec4dd5-a55c-4b89-9786-7777256c1502;b415ce88-955d-4346-82ed-88441e11b912

 

 

JoRoc
Helper I
Helper I

@Nived_Nambiar @Mira_Ghaly 

 

After following all your helpfull indications, I finally got it to work by changing the name of the column in excel to: Date

 

But is there any way to keep the original name I had? 

 

 

Nived_Nambiar
Super User
Super User

You can replace the column name as u need and then specify that there😊

@Nived_Nambiar 

 

Specify it where? 

 

 

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 3 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by the end of July with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Users online (4,628)