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KellyWorkBarnes
Regular Visitor

Send email when file properties are modified

I have a library of files. When a new file is added it will be missing metadata as this is populated after the file is loaded, manually. I would like to set up an automatic flow that sends an email containing dynamic content and HTML when a file has had the required properties populated.

Currently I can get the flow to work when a file is added, but all the dynamic content is missing because at the point of the flow running the metadata has not yet populated.

I have tried using the Create/modify trigger but it doesn’t work for a file.

Anyone know a work around?



the Create
4 REPLIES 4
hariskadir
New Member

Hi Kelly,

Unfortunately, Microsoft does not have this feature yet to auto trigger change of metadata. You may try to manual trigger or set auto trigger at certain time of the day based on folder.

If you wish to have this, you may vote here
https://powerusers.microsoft.com/t5/Flow-Ideas/Trigger-Flow-from-SharePoint-metadata-change-event/id...

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Pstork1
Most Valuable Professional
Most Valuable Professional

The best workaround for this is to let the trigger start the Flow, then pause for a duration suitable for filling in the required metadata.  Then you can use the ID from the Trigger to do a Get Item and retrieve the update metadata. From there just make sure you use the later set of metadata.



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v-litu-msft
Community Support
Community Support

Hi @KellyWorkBarnes,

 

You can add a column named Complete. Once you have completed adding these metadata, set the column value as yes, then created a Flow will be triggered when a file was modified with condition Complete Column's value is yes.

Annotation 2019-08-28 130355.png

 

Best Regards,
Community Support Team _ Lin Tu
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Pstork1
Most Valuable Professional
Most Valuable Professional

You can actually do this by adding a column filter in the settings of the Trigger.  Taht way the trigger won't actually start the Flow unless the column is equal to a specific value.

screenshot.png



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