cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
m_k
New Member

Send email with attaching file from SharePoint library document

Hello Experts,

 

I hope I can get quick assistance to the issue I'm facing when it strange to be happened when I'm following the correct steps as per my online search checkup.

 

I'm building a flow with the trigger “when a file is created or modified (properties only)” and then I did the following two actions to be able attach a file from the SharePoint library document to an email.

 

1- After the “when a file is created or modified (properties only)” I added the action "Get file content” and specified the Site Address, the file Identifier, and Infer Content Type=Yes.

 

2- After a valid condition, I added the action "Send an Email” and specified the Attachment name and Attachment content that is outputted from "Get file content”

 

The flow run successfully and I received the email with attachment; but the attachment file type is not valid or recognize and unable to open it.

 

Any advice…

1 ACCEPTED SOLUTION

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @m_k,

 

Could you please share a screenshot of your flow's configuration?

Do you type the output of "Get file content" action within Attachments Name field of the "Send an email" action?

 

I think there is something wrong with Attachments Name field and Attachments Content field of the "Send an email" action within your flow. I have made a test on my side and please take a try with the following workaround:

  • Add a "When a file is created or modified (properties only)" trigger.
  • Add a "Get file metadata" action, specify Site Address and File Identifier field set to Identifier dynamic content of the trigger.
  • Add a "Get file content" action, specify Site Address and File Identifier field set to Identifier dynamic content of the trigger.
  • Add a Condition, click "Edit in advanced mode", type the following formula:
@not(empty(body('Get_file_content')))
  • Within "If/yes" branch of Condition, add a "Send an email" action, Attachments Name field set to DisplayName dynamic content of "Get file metadata" action, Attachments Content field set to File Content dynamic content of "Get file content" action.

 

Image reference:22.JPG

 

23.JPG

The flow works successfully as below:24.JPG

 

25.JPG

 

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

17 REPLIES 17
v-xida-msft
Community Support
Community Support

Hi @m_k,

 

Could you please share a screenshot of your flow's configuration?

Do you type the output of "Get file content" action within Attachments Name field of the "Send an email" action?

 

I think there is something wrong with Attachments Name field and Attachments Content field of the "Send an email" action within your flow. I have made a test on my side and please take a try with the following workaround:

  • Add a "When a file is created or modified (properties only)" trigger.
  • Add a "Get file metadata" action, specify Site Address and File Identifier field set to Identifier dynamic content of the trigger.
  • Add a "Get file content" action, specify Site Address and File Identifier field set to Identifier dynamic content of the trigger.
  • Add a Condition, click "Edit in advanced mode", type the following formula:
@not(empty(body('Get_file_content')))
  • Within "If/yes" branch of Condition, add a "Send an email" action, Attachments Name field set to DisplayName dynamic content of "Get file metadata" action, Attachments Content field set to File Content dynamic content of "Get file content" action.

 

Image reference:22.JPG

 

23.JPG

The flow works successfully as below:24.JPG

 

25.JPG

 

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

Thank you very much @v-xida-msft

 

It worked now 🙂

 

I missed the action "Get file metadata" to get the attachment name. I used previously the file name from the trigger "When a file is created or modified (properties only)" as the attachment name and may be this is the problem.

 

 

dwdwdwdw
New Member

I've set-up a flow following the guidance on this topic (thanks!) and the file is delivered etc - however the file is missing the extension.

 

The type of file's im typically looking to send are .xlsx but i have also tested with .png and .jpg - all have the same issue.

 

I cant see how or where I can upload a screenshot. I'm using the dynamic content tag of 'name' for the AttachmentName, I cannot see 'DisplayName' as an available content tag. 

 

Anonymous
Not applicable

Hi,

I followed your instructions, but am not having success with sending the email. It's not failing, rather, I am told that the condition is not being met, so it is stopping on the email part. I have included a screen shot. Any help is greatly appreciated.Capture.PNG

Anonymous
Not applicable

I  have been struggling to do just this Your solutional worked perfectly. Thank you!

Excellent solution works well I attached it to the end of a "create document from List Item" then send the created document... All good ... Hans

Hi @v-xida-msft,

 

I tried this solution, In Outlook Attachment content I could not pass File Content. No values is shown in dynamic variables.

Need help?

 

 

Hi Experts,

 

I've set-up a flow following the guidance on this topic. but it doesn't work when the new item is created on my list. Did I do anything wrong. could you please advise ?

 

Currently I experienced difficult when I am developing the flow for getting the attachments contained in the email notification when new item added on the list. 

 

Thank you

 

send email.png

Thank you very much for your help. I have been trying to figure out why I can't attach the PDF that I just created from a Word Template from and list. 

 

I went through your steps but I don't have an advance option for the control. Sorry might be looking in the wrong location. 

 

I get this error when getting the PDF metadata. 

 

image.png

741852
Regular Visitor

I have been able to send an email attachment using the information discussed, but the attachment comes through as an unidentified file type rather than the file type it was uploaded as (PDF file).

 

Any ideas on how to resolve?

Anonymous
Not applicable

Is there a way to do this without the share point list?

 

Regards,

Vanonymous
Regular Visitor

 

@v-xida-msft, this also works on my end! Thankie much!

Ramiz
Resolver I
Resolver I

The flow is working but the file extension is not coming. Any help in this?
Anonymous
Not applicable

Make sure you are passing the DisplayName or the Name parameter to the Attachment Name :

 

pranay27_0-1600931531117.png

 

DM4RSIU
Regular Visitor

Good afternoon,

 

I have a similar situation.  However, I am unable to 

Add a Condition, click “Edit in advance mode”, type the following formula:

 

When I add the condition - is does not allow me that option. Condition Query.png

 

Alexinux
New Member

Hey!

I tried this and it works, but to a point. And I've followed other posts too about attaching documents for emails but I get the same result. The email body goes through but when I test it on myself or another user the attachment is in a weird format and gives me a warning pop-up for trusting the PDF I attached. Is something wrong with what I'm doing. I've attached the screenshots for better understanding.

 

Alexinux_0-1644935766743.png

Alexinux_1-1644935814984.png

 

Here is the Flow I'm using:

Alexinux_2-1644935895150.png

Alexinux_4-1644936321876.png

 

Alexinux_5-1644936412891.png

 

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,970)