cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Send email with options to multiple users

Need some assistance. I want to send an email with options to every row in the list filter by a group to site owners using flow but the site owner column is not resolving to be a valid email address(es). The site owner column is just plain text with names of employees separated by a semi-colon due to import from Excel file.

 

Error message is "The 'inputs.parameters' of workflow operation 'Send_email_with_options' of type 'OpenApiConnectionWebhook' is not valid. Error details: Input parameter 'optionsEmailSubscription/Message/To' is required to be of type 'String/email'. The runtime value '"name, one; name, two"' to be converted doesn't have the expected format 'string/email'."

 

P.S. Ignore the "Initialize Variable"

 

Thank you for any assistance.

1122

 

list.jpg

1 ACCEPTED SOLUTION

Accepted Solutions
Ramiz
Resolver I
Resolver I

Dear @Anonymous 

You can achieve this by appending all emails to a string variable and then use that in send an email(v2) . See the attach images. If you are running this on multiple items you need to reset the append variable each time. Here Reset is a string variable with empty value and To is my Person or Group field.

Screenshot_9.pngScreenshot_12.png


View solution in original post

12 REPLIES 12
Diksha
Resolver IV
Resolver IV

Hello @Anonymous ,

 

As the site owners column is a plain text , you won't be able to get the email address of owner . 

The column should be of Person or Group type  and while importing data from excel , you have to pass the email address instead of name of owner to this column . 

 

Once you have the Person or group column values with this emails , you will be able to use those values in Send an email with options To field.

 

If this answered your question, please mark this question as answered and if you liked my response, please consider giving it a thumbs up .
Thank You !!!

 

 

 

Anonymous
Not applicable

I removed the compose action since it was giving an error message. I created a new "site owners v1" column with person or group type as said.  My flow is only picking up the very first name. It is not sending to the email to other owners of the item.

 

3.jpg

Hello @Anonymous ,

 

When you select the multiple selections enabled dynamic content “Person or Group” column, an Apply to each will be added automatically. Then flow will consider each person as a recipient and send an email to the email address.

 

I can see from the screenshot you have shared , Apply to each loop is added which will send a seperate emails to all the users you have added in the Site Owners V1 column.

 

Can you please check with those users if they have received an email ??

 

 

If this answered your question, please mark this question as answered and if you liked my response, please consider giving it a thumbs up .
Thank You !!!

 

 

Anonymous
Not applicable

Actually, the flow will send the email to the first person only on the site owner column of the item. My flow is ignoring other emails on the same item.

 

This is my goal...

 

For example, the site owner column has 3 people, I want the flow to send ONE email to these 3 people so all these recipients will see that the other persons got the email too. 

 

I really appreciate your help.

Anonymous
Not applicable

tom_riha
Most Valuable Professional
Most Valuable Professional

You can't send just 1 'Email with options' to multiple users, it's 1 email per person. If you want one email to multiple users with some options, you'll have to use the 'Start and wait for an approval' action with custom responses, which is very similar from the functionality perspective.



[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]
Anonymous
Not applicable

It is working now but the flow is sending one email instead of two emails for two SharePoint list items to all site owners. For example, item one has two site owners, item two has one site owner. My flow would send one email to all 3 site owners 😞

 

8.jpg

tom_riha
Most Valuable Professional
Most Valuable Professional

That's because you're 'appending' into the same variable in all the loops. You should empty the variable inside the 'Apply to each 3' (set the variable value to expression 'null') before you move into the 'Apply to each' and start appending email addresses again. And the 'Send an email' should be inside the 'Apply to each 3' if you want to send a separate email for each item. Right now you're just adding all emails into a single string and then sending a single email to all recipients in that string.

 

Apply to each 3

- Set variable to null

- Apply to each

- - Append to string variable

- Send an email



[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]

Hello @Anonymous ,

 

Use the Send Email action outside the Apply to each loop and inside the Apply to each 3 loop.

 

Also, after this Send an Email add one more action to make varSiteOwnerEmail variable as blank so that it will add new owners for next item and send email to those owners only.

 

If this answered your question, please mark this question as answered and if you liked my response, please consider giving it a thumbs up .

Thank You !!!

Ramiz
Resolver I
Resolver I

Dear @Anonymous 

You can achieve this by appending all emails to a string variable and then use that in send an email(v2) . See the attach images. If you are running this on multiple items you need to reset the append variable each time. Here Reset is a string variable with empty value and To is my Person or Group field.

Screenshot_9.pngScreenshot_12.png


Anonymous
Not applicable

Thank you all for your input. They were all helpful especially the solution!

Anonymous
Not applicable

This is just frustrating. Email variable doesn't reset when using Send Email With Options due to the fact it is waiting for an input from recipient.

 

What's my option now to get a reply? Should I use start an approval process or send the recipient to update the item by sending to the SharePoint list?

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (6,150)