cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Send reminders at 30 days, 60 days and 90ty days.

Hello,

 

I have a sharepoint library that has a review date and three other calculated columns for 30 days prior, 60 days prior and 90ty days prior.  When the 30 day, 60 day and 90 day equals today I want the folow to send the reminder email 

 

However I keep getting the following error which I know is because of the 28 day limit on flows.  How do I work around that? 

"The provided 'Wait' action 'until' value '10/7/2020 5:00:00 AM' (UTC) is not supported for the 'Consumption' SKU. The maximum wait duration supported for this SKU is '30' day(s)".

 

Here is my flow screen shot.

30dayflow.PNG

 

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

Hi All,

After a long night of searching I figured out how to do this. I hope this help someone else avoid the issue and errors I had. 

The requirements where:

Documents in a SharePoint library have an assigned due date.

30days prior to that due date send a reminder to the Owner of the document.

60days prior to that due date send a reminder to the Owner of the document.

90days prior to that due date send a reminder to the Owner of the document.

CONFIGURATION:  There is three calculated columns added to the library to calculate out the 30 days prior, 60 days prior and 90 days prior to due date. There is one flow for each reminder email.The recurrence is scheduled for 8 am. The workflow then reviews the dates in the 30 day, 60 day and 90 day columns. If any of the dates match today then the email reminder is sent.

Note:  Text noted with {{example}} are selected via the dynamic list.

Here are the Steps.

  1.  The workflow trigger is a recurrence and is scheduled to run once a day at 8 am.
  2. Select Action SharePoint Get Item  - The site url for where the library is at
    1. List Name - Library name
    2. Select Action Apply to Each ={{Get Item Value}}. Ensures the  next steps are applied to each item in the SharePoint library
    3. Select Action Compose =  The column name used to store the {{30 day, 60 day or 90 day}} date.
    4. Select Condition - This condition determines the criteria needed to send the email reminder. It looks at the 30day date and if it matches "today" it will send the reminder. In the condition put the following Expression. {{formatDateTime(outputs('Compose'),'MM-dd-yyyy') is equal to formatDateTime(utcNow(),'MM-dd-yyyy') }}. Remember to remove {{}}
    5. If Yes Select Action Apply to Each {{Owned By}}.  Ensures the  next steps are applied to each Owner listed on the item in the SharePoint library. (I had mutiple owners)

    6. Select Action Convert Time Zone. Converts the due date into the correct format to be used in the email. This is how I configured for my time zone. 
      1. Base time ={{Due Date}}
      2. Format string = Short date pattern - 6/15/2009[d]
      3. Source time zone = (UTC-11:00) Coordinated Universal Time-11
      4. I hope this helps anyone else avoid the same issues and errors as I had. 

        Enjoy!

        Mel

      5. I hope this helps anyone else avoid the same issues and errors as I had. 

        Enjoy!

        Mel

      6. Destination time zone = (UTC-06:00) Central Time (US & Canada

        8. Select  Action Send email. This is the email template used to send the reminder. 

        9. After you save the flow you can copy it to make one for the 60 days and 90 days. I named my flows as such 30 Day Reminder, 60 Day Reminder and 90 Day Reminder. 

        When Done it should look like this.

        Capture1.PNG

         

         

        Capture2.PNGCapture3.PNG

View solution in original post

12 REPLIES 12
Jcook
Most Valuable Professional
Most Valuable Professional

Hello @Anonymous 

 

Please try and follow a structure like this:

Jcook_0-1596812328115.png

 

Basically, you want to have the flow run daily, and have multiple branches for each type of reminder.

In my example Dynamics365 is being used but you can change this to SharePoint, and use a filter for checking if the outputs for current date+X amount of days is equal to your Review date

 


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





ChristianAbata
Most Valuable Professional
Most Valuable Professional

hi @Anonymous  you can use an action to wait more that 30 days. You can follow @Jcook  example to made this. What you can do is addDays and use a condition to compare.



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me:
Youtube: Christian Abata
Facebook: Power Automate LA
Website Tutorials: Christian Abata
Anonymous
Not applicable

Hi Jcook,

 

Let me try that and see how it goes. 

 

Thank you,

Mel

Anonymous
Not applicable

Hi,

How did you set the filter? I keep getting this error. The expression "Review Due Date eq 2020-10-06" is not valid.

 

Thank you,

Melody 

Jcook
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

Try:

Review Due Date eq '2020-10-06'

Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Anonymous
Not applicable

I tried that with no luck.

Mel

Jcook
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

Can you add a Compose action before your Condition and input Review Due Date.

 

Than run flow. Basically to see what the format of the date is.


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Jcook
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

Ahhh, I can see in your original post your format is MM/dd/yyyy but you are comparing it with date format of yyyy-MM-dd

 

Use a convert timezone on that date as well, so you can match them


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Anonymous
Not applicable

Hi,

None of these options worked. I continue to get the same error when using the filter query option. "Column 'ReviewDate' does not exist. It may have been deleted by another user". It hasn't been deleted. I even created a second column same results. 

 

Does anyone have the steps to complete a flow like this? Here are the basic requirements.

The requirements are:

Documents in a SharePoint library have an assigned due date.

30days prior to that due date send a reminder to the Owner of the document.

60days prior to that due date send a reminder to the Owner of the document.

90days prior to that due date send a reminder to the Owner of the document.

Do not send a reminder if Item has an approved date.

Anonymous
Not applicable

Hi All,

After a long night of searching I figured out how to do this. I hope this help someone else avoid the issue and errors I had. 

The requirements where:

Documents in a SharePoint library have an assigned due date.

30days prior to that due date send a reminder to the Owner of the document.

60days prior to that due date send a reminder to the Owner of the document.

90days prior to that due date send a reminder to the Owner of the document.

CONFIGURATION:  There is three calculated columns added to the library to calculate out the 30 days prior, 60 days prior and 90 days prior to due date. There is one flow for each reminder email.The recurrence is scheduled for 8 am. The workflow then reviews the dates in the 30 day, 60 day and 90 day columns. If any of the dates match today then the email reminder is sent.

Note:  Text noted with {{example}} are selected via the dynamic list.

Here are the Steps.

  1.  The workflow trigger is a recurrence and is scheduled to run once a day at 8 am.
  2. Select Action SharePoint Get Item  - The site url for where the library is at
    1. List Name - Library name
    2. Select Action Apply to Each ={{Get Item Value}}. Ensures the  next steps are applied to each item in the SharePoint library
    3. Select Action Compose =  The column name used to store the {{30 day, 60 day or 90 day}} date.
    4. Select Condition - This condition determines the criteria needed to send the email reminder. It looks at the 30day date and if it matches "today" it will send the reminder. In the condition put the following Expression. {{formatDateTime(outputs('Compose'),'MM-dd-yyyy') is equal to formatDateTime(utcNow(),'MM-dd-yyyy') }}. Remember to remove {{}}
    5. If Yes Select Action Apply to Each {{Owned By}}.  Ensures the  next steps are applied to each Owner listed on the item in the SharePoint library. (I had mutiple owners)

    6. Select Action Convert Time Zone. Converts the due date into the correct format to be used in the email. This is how I configured for my time zone. 
      1. Base time ={{Due Date}}
      2. Format string = Short date pattern - 6/15/2009[d]
      3. Source time zone = (UTC-11:00) Coordinated Universal Time-11
      4. I hope this helps anyone else avoid the same issues and errors as I had. 

        Enjoy!

        Mel

      5. I hope this helps anyone else avoid the same issues and errors as I had. 

        Enjoy!

        Mel

      6. Destination time zone = (UTC-06:00) Central Time (US & Canada

        8. Select  Action Send email. This is the email template used to send the reminder. 

        9. After you save the flow you can copy it to make one for the 60 days and 90 days. I named my flows as such 30 Day Reminder, 60 Day Reminder and 90 Day Reminder. 

        When Done it should look like this.

        Capture1.PNG

         

         

        Capture2.PNGCapture3.PNG

Hello! I was following your example, but I think I'm missing something in this section:

lcdelgado_0-1666296626220.png

 

you have to add '' around your variable name outputs 🙂

 

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (4,281)