cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
littlek
Frequent Visitor

Sending Scheduled Emails with Excel Rows Included

I am new to Microsoft Flow/Power Automate and I am trying to work on a project with it. I have been experimenting with it but I am still getting issues.

 

My goal is to send emails to specific people in my company at the end of the day or week ever day or week.

 

The email needs to contain the data from rows in an excel sheet.

 

There are new rows added daily and the email should only send the most recent rows.

There is a data field in the excel data but idk if that could be used to determine which rows to send?

 

I would also like to send all the rows related to one person under a single email.

Right now when I send it every row comes in as a separate email, which I could see being very irritating for people.

 

Here is my current flow:

Flow1.JPG Flow2.JPG

 

What is wrong with my Flow?

How do I get it to do what I want?

 

Please Help!

1 ACCEPTED SOLUTION

Accepted Solutions

 

Hi @littlek ,

 

As @edgonzales  suggested, please try the following configuration:

Spoiler
56.PNG57.PNG58.PNG59.PNG

And you could add more rows in Condition control to filter rows.

Feel free to let us know if you have any other questions.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

15 REPLIES 15
edgonzales
Super User
Super User

@littlek 

Hi there.  So, what your flow is doing is going once a week to that spreadsheet and getting all of the rows (let's pretend you have 10 rows).  One of the columns of that spreadsheet is "Customer eMail", so when you drop that in the "To" field, flow presumes they'll all be different and automatically creates an "Apply to each" loop for you (note the gray box).

 

So, what it's doing is moving through all of the rows, one at a time, and 'doing the thing'...in this case, sending an email with all of that information in the body.

 

The way around this is to stage everything ahead of time by using a Select action and/or a Create HTML table.  But there's still the question of the email address...your question said you want to send it to certain people at work but the flow shows 'Customer eMail'.  Are we sending the eMail to the same people each week?  

 

It's possible to grab the list, figure out all of the 'people', and then cycle through the list to only grab their relevant rows, and shoot off an email.  It's probably an intermediate thing, but we can do it.  We would definitely want to know which rows to send (based off a "Status" field or something, right?).

 

Let me know what you think and we can get started.

-Ed

 

If you liked this reply, please give it a thumbs up! If this reply has answered your question or resolved your challenge, please consider marking it as a Solution. This helps other users find it more easily via search.

The Customer Email thing in the "To" field is more of a placeholder.

That column has the email address of all the customers.

In my case I was thinking we could make another column that has the email address of the person in the company that email would need to go to (call it Account Manager email) so that it would read the "To" field and only send the relevant emails for that person to them.

I'm not even sure if that would work though?

 

It's possible to grab the list, figure out all of the 'people', and then cycle through the list to only grab their relevant rows, and shoot off an email.  It's probably an intermediate thing, but we can do it.  We would definitely want to know which rows to send (based off a "Status" field or something, right?).

This is definitely what I want to do though.

If possible I would want to decide which rows to send based off the "Date Field" (so it will only send the last weeks worth of rows every week).

 

Thank You

@littlek 

Ok, lots to do.  The article below isn't doing exactly the same thing, but it uses some of the concepts you want (Grouping a list by a column where the data is moderately dynamic).  It might seem a bit much, at first, but read through that and see if that makes sense.  You won't be doing the part where we're adding numbers and variables; instead, you'll add the row to an array and then turn it into an HTML table to send via email at the end.

 

Group By and Sum in Power Automate / Flow

 

Keep at it.

-Ed

 

If you liked this reply, please give it a thumbs up! If this reply has answered your question or resolved your challenge, please consider marking it as a Solution. This helps other users find it more easily via search.

 

 

Hi @littlek ,

 

As @edgonzales  suggested, please try the following configuration:

Spoiler
56.PNG57.PNG58.PNG59.PNG

And you could add more rows in Condition control to filter rows.

Feel free to let us know if you have any other questions.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-bacao-msft That makes sense.

 

Though I am having an issue where it just sends an empty email.

It seems it is reading the condition as false no matter what.

 

And when I move the "Append to array variable 2" to the "No" it just sends an email with every row in it.

I need it to only send the past 7 days worth of rows (every row has a date field).

 

It also is not not sending rows based on email.

Whatever email address is in the email field is the only address I want that particular row to send to.

 

How do I accomplish this?

 

It also tends to freeze/time out.

 

Hi @littlek ,

 

According to the configuration method provided by me, there will be at least one record in each table.

Please carefully check my configuration and pay attention to the selection of Dynamic content.

 

In addition, I have mentioned in the previous reply, if you want to filter records based on date, you can add rows to Condition to filter records.

 

If the date field type is Date, then you also need to use the expression to restore number to Date for comparison, please refer to the following thread:

https://powerusers.microsoft.com/t5/Building-Flows/Excel-file-to-list-flow-date-issue/m-p/279258#M28...

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Ok thank you.

I see now.

hi, I forgot to set the variable to union/find unique approver.

All sorted now.

 

Thanks you for your help @v-bacao-msft , @edgonzales ,@JohnAageAnderse 

 

@JohnAageAnderse  ( I will try your approach for next project)

 

AC_Flow_0-1595828455565.png

 

Hi @v-bacao-msft 

 

Thanks for posting this solution - would you know how to add a CC in to this flow? I have both email and CC in my table and need to include the CC as well.

 

Thank you!

@v-bacao-msft Is it possible to get the table with format? The source sheet has certain cells highlighted and would need the colours being transferred along with the text. 

 

Thanks in advance. 

Hi @v-bacao-msft thanks a lot for your instructions! 

 

Could I have your support in finding a solution for what I've basically copy+pasted from your example.

 

I have, carefully, checked each step, trying to make this instruction to work for two days now and I'm being extremely annoyed with it as it doesn't want to work. Why?

 

This is the error I receive:

Spoiler
TCop93_0-1630668735683.png

The translation of the error is here:

Unable to parse template language expressions for "Apply_to_every_2" action on row "1" and column "20567": "The template language function parameter" union "must be a comma-separated list of arrays or objects. The function was called with parameters of type "String". Please see https://aka.ms/logicexpressions#union for details on use. ”.

 

Sadly, I am unable to change the language settings due to the organizational rules. 

 

I would like to add, that I checked the union function and it's all same as per your instruction 

union(variables('Email'),variables('Email'))
 
So, I don't understand why the error message pops up while igniting the flow. I do not receive any error at the edition stage. No warnings, etc.
Spoiler
TCop93_2-1630669096819.png

 

 Could you advise kindly?

 

 

Thank you so much for this detailed explanation 😄 @v-bacao-msft you are the best!!!

Anonymous
Not applicable

Hello @v-bacao-msft. The flow worked wonderfully for me, but I was wondering if I could send an email with dynamic information? For example, I want to add a name from my file in the subject line. When I try to add dynamic data, it creates a new apply to each loop and the flow does not work. Can you please help me out with this?

Hi,

 

I have followed your solution and I have managed to do everything apart from a single email for multiple email addresses. My flow is still sending multiple emails to the same email address that exists more than once on the excel list.

 

Not sure what I have done wrong. My flow looks exactly like yours

 

Thanks

Figen

To help others trying to follow this useful flow flow, please note that the order of the screenshots is out of sequence. The 'Apply to each3' step configuration screenshot is shown the bottom of the screenshots.

 

 

Helpful resources

Announcements

February 2024 Community Newsletter

Welcome to our February Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond. Are you ready to "Leap" in to all we've got to share today?   COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members post regularly, answer questions, kudos, and provide top solutions in their communities. We are so thankful for all your great work in January, and we can't wait to see who will be our most active members next month!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   There was a lot of activity in the Community in February! Did you miss anything? Here are just a few of the announcements and updates we shared: Super User Season 1 is HereFebruary 2024 User Group Update: Welcoming New GroupsCelebrating a New Season of Super UsersCheck out the February 2024 Dynamics NewsletterAnnouncing Copilot Cookbook GallerySuper User of the Month D. PoggemannTuesday Tips: Getting Started in the Community The best way to not miss them is to make sure you're subscribed to your community's News & Announcements. Subscribe today and don't miss anything next month! Power Apps News, Power Automate News, Copilot Studio News, Power Pages News Copilot Cookbook for Power Apps The all-new Copilot Cookbook is now available in the #PowerApps Community - offering a wide array of best practices on how to use Microsoft Copilot to develop and create in Power Apps.   The #CopilotCookbook is your new go-to resource when you need inspiration (or when you're stuck!) and aren't sure how to best partner with Copilot. So, whether you're looking for the best prompts or just want to know about responsible AI use, you can visit the Copilot Cookbook for regular, high-quality content that you can rely on. Our team will be reviewing posts using the new "Copilot " label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!   The curated gallery is now ready for you to experience, so click the image below and check out the all-new Copilot Cookbook for Power Apps today. We can't wait to see what you "cook" up! 👨🍳       Power Platform Dev Weekly Celebrate 200th Episode Congratulations to Danish Naglekar, Anwesha Sharma, Matt Beard, Mark Carrington Carl Cookson and the team, as they celebrated the 200th episode of Power Platform Dev Weekly in February!   Click the image below to check out this landmark episode, featuring content from the likes of Nati Turtledove, Matthew Devaney, Inogic, Mohamed Ashiq Faleel, Mike Hartley, Nishant Rana, James Yumnam, Carl Cookson, Yannick Reekmans, Deepesh Somani, and many more.       "Get Started With" Power Platform Shorts Series This month we launched our new 'Get Started With' series on YouTube - a selection of sweet snapshots to keep you in the loop with all the latest Copilot trends that you can try out through advice at Microsoft Learn. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.     UPCOMING EVENTS Canadian Power Platform Summit - Vancouver - 16th March 2024 Check out the first ever Canadian Power Platform Summit, which takes place at Microsoft Vancouver office on Saturday 16th March 2024! Get ready to immerse yourself in the ultimate Power Platform experience at the #CPPS24. This event is tailored for makers, developers, students and tech enthusiasts eager to explore the depths of Power Platform technologies. With sessions ranging from beginner-friendly to advanced-intermediate, this event offers a diverse range of insights for attendees of all levels.   There's a great range of speakers, including the likes of Lisa Crosbie, Matthew Devaney, Ulrikke Akerbæk, Oleksandr Olashyn, Mark Smith, Jake Harvey, Manju Gurjar, Adam Tobias, Mats Necker, Natasza Kosakowska, Linn Zaw Win, Salim Adamon, Tomas Prokop, Maxim Nikonov, and many more.   Great work by Chris Piasecki, Éric Sauvé, Nick Doelman, Scott Durow, Victor Dantas and the team for putting this amazing event together. So, whether you're a seasoned pro or a rising star, click the image below to join the Microsoft Community in Canada to gain practical insights, discover real-world examples, and take away actionable skills to boost your expertise.   Business Applications Launch Event - Virtual - 10th April 2024 Registration is now open for the Microsoft Business Applications Launch event which kicks off at 9am PST on Wednesday 10th April 2024. Join Microsoft product leaders and engineers for an in-depth look at the latest news and AI capabilities in Power Platform and #Dynamics365, featuring the likes of Charles Lamanna, Sangya Singh, Julie Strauss, Donald Kossmann, Lori Lamkin, Georg Glantschnig, Mala Anand, Jeff Comstock, and Mike Morton.     Microsoft Fabric - Las Vegas - 26-28th March 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas! The conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions, with guest speakers including Arun Ulag, Amir Netz, Jessica Hawk, Eric Boyd, Kim Manis, Adam Saxton, Patrick LeBlanc, Bob Ward, Wangui McKelvey, Wee Hyong T., Justyna Lucznik, Priya Sathy, Mehrnoosh Sameki, Rachel Shepard, Karthik Ravindran, Jason Himmelstein, and many more.   On-site there will be a special Community Lounge, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!   If you'd like to learn how the latest advances in AI and how #MicrosoftCopilot can help you streamline your processes, click the image below to register today!       LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages

Microsoft Power Up program unveils new curriculum and more

  New engaging and cohesive Power Up curriculum The Microsoft Power Up Program – a self-paced upskilling program, launched in 2022 to help non-technical professionals gain marketable skills using the Microsoft Power Platform – takes learning to the next level with a cohesive video-based curriculum that spans only seven weeks. Recognizing the demand for multimedia content, we partnered with Microsoft MVPs Rory Neary and Charlie Phipps to create engaging videos that not only simplify complex concepts, but also make the learner experience more dynamic and immersive. Each course follows the same business through real-world scenarios with demos and hands-on exercises for learners to gain skills and build solutions using Power Apps, Power Automate and Power BI. This structured approach not only enhances comprehension but also equips learners with tangible skills that can be applied immediately in their professional endeavors. By focusing on key areas, the program has been shortened from 12 weeks to seven, saving valuable time without sacrificing quality. Special thanks go to Microsoft Power Platform advocates, April Dunnam and Renee Noble who shared their expertise and to Power Up Program champs who contributed with feedback and reviews over the last 1+ year to make this significant improvement.   Easy access to a comprehensive Development Environment In addition, the program now offers simplified and instant access to a comprehensive development environment for Power Up Program learners to explore and experiment with the Power Platform in a sandbox environment, fostering creativity and innovation.     Introducing App-In-A-Day (AIAD) workshops for Power Up learners As an added incentive, participants of the Microsoft Power Up Program can now sign up for partner-led “App in a Day” virtual workshops. These workshops, conducted by industry experts and Microsoft partners, provide invaluable insights and practical guidance to supplement the core curriculum. By attending these workshops, learners can gain deeper insights into application development and further enhance their skills in leveraging the Power Platform for business solutions. A big shout to our partners that are supporting the Power Up Program and delivering these AIAD workshops: Advaiya, Almato AG, Braintree, Kaispe, Koenig Solutions, PowerApps 911, Pragmatic Works, Smart Consulting.   These enhancements introduced to the Microsoft Power Up Program mark a significant milestone in the ongoing quest to empower individuals with the skills needed to thrive in today’s digital economy. By embracing video-based learning, streamlining the curriculum, and offering personalized experiences, the program continues to set new standards of excellence in virtual education. Sign up today to start your Power Up learning journey (https://aka.ms/PowerUp/)   by Dimpi Gandhi, Principal PM Lead, Power Up ProgramRepost from Microsoft Power Platform Product Blog

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Users online (4,306)