Showing results for 
Search instead for 
Did you mean: 
Level: Power Up

Sending an Alert to a particular group



I'm new to using FLOW and would like to ask if there'sD a particular template that we can use to send alert to a particular group and send them a reminder to a particular task that they need to accomplish for a particular day? 

Level: Powered On

Re: Sending an Alert to a particular group



If you are using a sharepoint list to generate the tasks that the group need to do do then you should be able to send the email to the group via the group mail box thus everyone should get the email within the group in their varous in boxes.  So I would sughest that you do the following:


  • Recurance (set to daily and your time zone)
  • When a item is created or modified 
  • Add a condtion, this should be linked to when you want the task to go out, maybe a couple of days before the task is due to give the group time to process it if required.  You might need a calculation column in your Sharepoint list entitled "SendEmail" 
  • Send an email (not V2)  insert the tasks details in the body of the email you want the group to do, also add the email address of the group you want to send it to.  Perhaps BCC yourself incase you need it.  

Then perform some test runs to see what you get

I am not an expert myself (only been using flow for six months), so those that are, may have a better idea of acheiving this.

Hope the above points you in the right direction, but please do some reasearch on some of the above before replying.








Super User
Super User

Re: Sending an Alert to a particular group



I agree with @WDRC for the most part.  You don't`t want to use a when an item is created or modified trigger.  Rather, your should use a recurrence trigger (as suggested) and a get items action.  You should filter the items you get back using an ODATA filter so that you only receive items for which you want to send an email.  Then, loop through the items returned and send an email.


Let me know if you need an example.


There is no template.



If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.


Helpful resources


New & Improved Power Automate Community Cookbook

We've updated and improved the layout and uploading format of the Power Automate Cookbook!


Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!


Incoming: New and improved badges!

We've given our badges an overhaul and also added some brand new ones!


Microsoft Learn

Learn how to build the business apps that you need.


Power Platform World Tour

Find out where you can attend!


Webinars & Video Gallery

Watch & learn from the Power Automate Community Video Gallery!

Top Solution Authors
Top Kudoed Authors (Last 30 Days)
Users online (5,715)