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JenniferHayes
Level: Powered On

Sending an email when a SharePoint List Item is Modified?

I have a SharePoint list with a column titled 'Node Launch' this is a Yes/No column. 

 

I would like the column to email a specific person when it is changed to 'yes'.

 

For context, we create a project in our tracker, and a few weeks into the design process we will be notified if this project requires a 'launch' this is a portfolio managed by a different team, within the same company. 

 

I would like it to email the project manager on that team, with me cc'd.

 

Within the email I would like a few of the columns to populate the body with following information (which are existing columns in this list): 

  • subject: Node Launch Required for 'Title', 'Number'
  • Body: Hello, There is a Node Launch required for 'title', 'number'. Planner: 'Planner'. Awarded Design Contractor 'Design Contractor' 

Thanks for any help!

1 ACCEPTED SOLUTION

Accepted Solutions
Community Support Team
Community Support Team

Re: Sending an email when a SharePoint List Item is Modified?

Hi @JenniferHayes ,

 

Could you provide more details about your needs?

  • The Project manager is a fixed user or dynamically changed. If it is the latter, then you need to get the email address from where.
  • What is the default value of Node Launch. If you want to achieve your needs, it is recommended that the default value here is No.
  • The information that needs to be edited in Email can be obtained from the List, or need to be obtained from other places. If it is the former, what their type.

Anyway, according to your needs, the basic configuration of Flow is as follows.

  • I assume that the manager's information is stored in a person type field in the List.
  • The information in Email is a field that can be used in the list.

Image reference:

24.PNG

If you don't see the expected options in Dynamic content list, you can click See more, provided that there is indeed such a field in the List.

In addition, the return value of the Yes/No field corresponds to true/false.

 

Hope it helps.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

1 REPLY 1
Community Support Team
Community Support Team

Re: Sending an email when a SharePoint List Item is Modified?

Hi @JenniferHayes ,

 

Could you provide more details about your needs?

  • The Project manager is a fixed user or dynamically changed. If it is the latter, then you need to get the email address from where.
  • What is the default value of Node Launch. If you want to achieve your needs, it is recommended that the default value here is No.
  • The information that needs to be edited in Email can be obtained from the List, or need to be obtained from other places. If it is the former, what their type.

Anyway, according to your needs, the basic configuration of Flow is as follows.

  • I assume that the manager's information is stored in a person type field in the List.
  • The information in Email is a field that can be used in the list.

Image reference:

24.PNG

If you don't see the expected options in Dynamic content list, you can click See more, provided that there is indeed such a field in the List.

In addition, the return value of the Yes/No field corresponds to true/false.

 

Hope it helps.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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