cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
rjm
Frequent Visitor

Sending an email with variable number of attachments

I built a flow that drafts a specific type of email that my colleague sends out regularly. This email has to have PDF attachments that are pulled from one of our SharePoint libaries. Normally the emails contain two, but occasionally they contain three.

 

My issue is that the Send Email action fails if I've specified that there is an attachment name but instead the action receives a null value (since there is no attachment). 

 

What I'm looking for is a way to create a custom Send Outlook Email connector that has flexibility built into the attachments section - the connector might have room for five attachments, but if an attachment isn't supplied, it doesn't error out. Does anyone know how I could go about doing this?

 

I even started to recreate the entire email generator in PowerApps, but I found that PowerApps can't pass PDFs to the table it requires for adding attachments to an email (it can only handle media files with their content stored as BLOBs).

1 ACCEPTED SOLUTION

Accepted Solutions
v-zhos-msft
Solution Sage
Solution Sage

Hi @rjm ,

As you said, the pdf files are in a SharePoint library.

Are there other files you don't want to send as attachments in that library?

I have made a test on my side, I save the PDF files in one library without other files.

 

Capture.PNGCapture1.PNG

Expression reference:

Capture2.PNG

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

3 REPLIES 3
v-zhos-msft
Solution Sage
Solution Sage

Hi @rjm ,

As you said, the pdf files are in a SharePoint library.

Are there other files you don't want to send as attachments in that library?

I have made a test on my side, I save the PDF files in one library without other files.

 

Capture.PNGCapture1.PNG

Expression reference:

Capture2.PNG

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

rjm
Frequent Visitor

@v-zhos-msftThank you so much! I spent 30 hours trying to devise workarounds before you shared this with me. I didn't know supplying the attachments field with an array would get around the issue. The only change I made to what you described was that I entered "ContentBytes" instead of "ContentByte" (for any users who try this method). I really appreciate the help.

@v-zhos-msft 

You saved my life!!! the reference link cleared up my confusion. Thank you!

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

New Ideas Forum MPA.jpg

A new place to submit your Ideas for Power Automate

Announcing a new way to share your feedback with the Power Automate Team.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

MPA Licensing.jpg

Ask your licensing questions at the Power Automate AMA!

Join Priya Kodukula and the licensing team, super users and MVPs to find answers to your questions on Power Automate licensing.

Users online (5,095)