cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Wosscr
Frequent Visitor

Sending email with options to multiple people

Hey guys,

I’m building a flow that requires to get approval from some users. There are different options that the approver can select, so I’m using the “send email with options” which is working fine.

The problem I have is for items that require approval from multiple people, I put the “send email with options” within an “apply to each” loop that receives an array with all the emails that need to be sent. All good until that point, but when the action is triggered, the flow will send one email at the time and wait until the first person takes action (complete the flow) to send the next one which is not ideal.

Tha other alternative that I have is to send the email to multiple users at once, but that won’t allow me to track each individual response.

Any ideas to work that around?

Thanks
1 ACCEPTED SOLUTION

Accepted Solutions
Wosscr
Frequent Visitor

Hi @eskward,

 

Thanks for your answer. I tried the loop option already, the iterations work, but the recipient of the email was not updated (even though the variable was) so the email was sent multiple times to the same recipient on a random basis. 

 

I ended up implementing an approval flow with a separate form, and using the regular "send email" component with the link to that second form. 

 

Regards

 

View solution in original post

4 REPLIES 4
v-bacao-msft
Community Support
Community Support

Hi @Wosscr,

 

Do you want multiple approvers to participate in the approval process, the approval email needs to be sent at the same time, and you want to track the approver selection?

I did the test on my side, and indeed, as you described, the mail is sent in order, and the previous recipient needs to complete the approval.

I have tried many methods and there seems to be no suitable way to achieve your needs.

 

Best Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
eskward
New Member

If I understand your scenario correctly, I believe there is an answer for that. If you use the ellipsis menu on the Loop action and go to 'Settings', you can adjust the 'degree of parallelism' to allow mulitple instances of the loop to run concurrently.

 

Here's a reference with screenshots:

https://flow.microsoft.com/en-us/blog/advanced-flow-of-the-week-send-parallel-approval-requests-to-a...

 

I think this accomplishes what you need.

 

 

Wosscr
Frequent Visitor

Hi @eskward,

 

Thanks for your answer. I tried the loop option already, the iterations work, but the recipient of the email was not updated (even though the variable was) so the email was sent multiple times to the same recipient on a random basis. 

 

I ended up implementing an approval flow with a separate form, and using the regular "send email" component with the link to that second form. 

 

Regards

 

ColinM
Frequent Visitor

Hi, 

 

Has anyone tried this or something like this using dynamic variable content?  

 

I am trying to send an email with options to a dynamic number of emails separately as its own question where I would then record the specific answer.  I would like to pass the dynamic content from PowerApps and receive the answers from Power Automate. The dynamic questions work but Flow sends a single email to all addressees and records only a single response. 

 

Any thoughts are much appreciated. 

 

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

May UG Leader Call Carousel 768x460.png

June User Group Leader Call

Join us on June 28 for our monthly User Group leader call!

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

Power Automate Designer Feedback_carousel.jpg

Help make Flow Design easier

Are you new to designing flows? What is your biggest struggle with Power Automate Designer? Help us make it more user friendly!

Top Solution Authors
Top Kudoed Authors
Users online (2,848)