cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
EJack
New Member

Sending reminder email on the last (working) day of the month?

I'm new to Power Automate, and trying to set up what should be a simple flow. I need to send two reminder emails to managers to check and approve timesheets.

 

The first is every other Friday, the last day of a pay period. This was easy to create using a recurrence and mail.

 

The second is on the last working day of the month, for the close of the fiscal period. Timesheet approvals done outside of a fiscal period cause havoc in our ERP system. This is where I'm running into problems. While tools like Outlook calendar can do recurrences on the last day of the month, this isn't available in the PA recurrence feature.

 

I've searched and found references to code that determines the correct day, but because I'm new at this, I'm not even sure how or where to use that code. Any help with a step-by-step would be greatly appreciated. Thanks!

11 REPLIES 11
Hardesh15
Super User
Super User

@EJack 

 

After daily recurrence, use this condition-

Hardesh15_0-1600870542817.png

 

if last and previous last day of month is saturday and sunday then it is not last working day.

 

Thanks

Hardesh

@Hardesh15 

 

This sort of worked. The problem is the email will be sent every day on the 27th, 28th, 29th, 30th and 31st as long as those days aren't a Saturday or Sunday. I only want it to send once, on the last workday of the month.

 

So... if the 31st is a Sunday, the email would send on the 29th, but not the 28th or 27th.

@EJack 

I found some exceptions in this , will post you complete solution after testing.

 

Thanks

Hardesh

Michal
Kudo Collector
Kudo Collector

@EJack 

Do you need to take into consideration holidays?

@Michal 

 

I hadn't thought of that. Yes, I suppose I should. But at this point, I'll take the flow with or without holidays as long as I can get the email sent on the last working day of the month otherwise.

@EJack 

 

Here is your solution. i have considered all permutation and combination.

Hardesh15_0-1600974633602.png

Hardesh15_1-1600974663627.png

Hardesh15_2-1600974692033.png

Hardesh15_3-1600974715635.png

Hardesh15_4-1600974744022.png

Hardesh15_5-1600974783020.png

 

My Logic- for 31 days month like Jan,March etc if 31st is not saturday and sunday then it is last working day. And if 29 & 30 of 31 days month falls on friday then it is last working day. Same way i did for 30 days month and feb as well.

 

Thanks

Hardesh

 

 

 

 

 

 

@Hardesh15  Let's take it from another side. I found this solution as inspiration and decided to put it into the Power Automate frames. 

 

@EJack , So in short, let's take the 1st day of the next month and count it backward, day by day until you get a working day (dayOfWeek(variables('Date') is not equal 0 or 6). Here is the explanation of the dayOfWeek.

And if you finally get such a day check if this is today. 

Simple, isn't it? 😏

 

I thought so, but end up with a pretty complex flow. 

Here are some pictures. If you need details - let me know. 

Michal_0-1600983258624.png

 

Michal_1-1600983450115.png

The Date variable is initialized with this formula:

 

addDays(startOfMonth(addToTime(utcnow(),1,'Month')),-1)

 

 The Date-1:

 

addDays(variables('Date'),-1)

 

And DayofWeek:

 

dayOfWeek(variables('Date'))

 

 Condition at "Do Until" loop is advanced:

 

@or(not(equals(variables('DayOfWeek'), 0)),not(equals(variables('DayOfWeek'), 6)))

 

And the rest should be pretty straightforward. 

 

Let me know if this works? I have tested a bit with November, as the 1st of November is Sunday, and it looks working. But I might do wrong conditions, so better test different scenarios and don't take it for granted.  

@Hardesh15 

Thanks! There's a lot to this. I'm also wondering what happens when you get to leap year with Feb having 29 days.

 

@Michal 

Thank you as well! I think I like the idea of counting backwards from the first day of the next month. That would seem to work regardless of what month it is an if it was a leap year or not. I haven't had a chance to play with this yet, as it takes my non-programmer brain a little while to wrap my head around it.

 

Is your example sharable? If you have more details on how to recreate those frames, I won't say no. 🙂 

Hi @EJack 

I have built, checked, and published the flow. You can download and use the flow from here

Happy flow! 🙂

Wonderful job Michał, just used it!

rziya
Frequent Visitor

Came across this post while looking for a solution to the same problem...

 

Shouldn't the code below work with the exception of public holidays... 

 

...If today is a weekday and tomorrow is the first day of next month or

             if today is friday and the first day of next month is the day after tomorrow (sunday) or the next (monday)....

 

Note: for me dayofWeek returns (1...7) for (Monday...Sunday)...

 

or(and(less(dayofWeek(utcNow()),6),equals(dayOfMonth(addDays(utcNow(),1)),1)),and(equals(dayofWeek(utcNow()),5),or(equals(dayofMonth(addDays(utcNow(),2)),1),equals(dayofMonth(addDays(utcNow(),3)),1))))

 

Helpful resources

Announcements

Power Platform Connections - Episode 7 | March 30, 2023

Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Dian Taylor, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.  

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.  Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik  Heartholme     AaronKnox  okeks      Matren   David_MA     Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma   drrickryp   GuidoPreite    If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (2,666)