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Anonymous
Not applicable

Sent email base on multiple selected in Microsoft form

HI,

I'm try to create flow that sent calendar file via email base on selected multiple choice.

in form user can select multiple training date and I want to sent .ics file  to them (or have way to automatically add calendar for them would be great)

for example if their choose

A. 16 Friday 10 PM and B. 20 Monday 9 PM and we can sent 2 .ics files to them in 1 email.  

 

I have try condition by it's not work, it's keep sent only 1 .ics file.

 

 

Thank you

1 ACCEPTED SOLUTION

Accepted Solutions
v-LilyW-msft
Community Support
Community Support

Hi @Anonymous 

Do you want to filter files based on multiple-choice answers in the Form, and then send emails with multiple attachments?

I set up a flow, you can refer to below screenshots to see if it helps.

This is my test Form:

vLilyWmsft_0-1647927980543.png

This is my Folder for storing ics files.

vLilyWmsft_1-1647928044913.png

Flow in details:

vLilyWmsft_2-1647928093704.png

vLilyWmsft_3-1647928105052.png

vLilyWmsft_4-1647928133225.png

vLilyWmsft_5-1647928151704.png

vLilyWmsft_6-1647928169255.png

vLilyWmsft_7-1647928209881.png

vLilyWmsft_8-1647928308366.png

vLilyWmsft_9-1647928338787.png

Complete flow:

vLilyWmsft_10-1647928424144.png

When a new response is submitted like below:

vLilyWmsft_11-1647928599776.png

The recipient will receive the following email:

vLilyWmsft_12-1647928632101.png

Hope the content above may help you.

Best Regards

If my reply helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

21 REPLIES 21
v-LilyW-msft
Community Support
Community Support

Hi @Anonymous 

Do you want to filter files based on multiple-choice answers in the Form, and then send emails with multiple attachments?

I set up a flow, you can refer to below screenshots to see if it helps.

This is my test Form:

vLilyWmsft_0-1647927980543.png

This is my Folder for storing ics files.

vLilyWmsft_1-1647928044913.png

Flow in details:

vLilyWmsft_2-1647928093704.png

vLilyWmsft_3-1647928105052.png

vLilyWmsft_4-1647928133225.png

vLilyWmsft_5-1647928151704.png

vLilyWmsft_6-1647928169255.png

vLilyWmsft_7-1647928209881.png

vLilyWmsft_8-1647928308366.png

vLilyWmsft_9-1647928338787.png

Complete flow:

vLilyWmsft_10-1647928424144.png

When a new response is submitted like below:

vLilyWmsft_11-1647928599776.png

The recipient will receive the following email:

vLilyWmsft_12-1647928632101.png

Hope the content above may help you.

Best Regards

If my reply helps, then please consider Accept it as the solution to help the other members find it more quickly.

Anonymous
Not applicable

HI @v-LilyW-msft 

Thank you for your solution! I'll try today.

may I ask more question? this flow including case when user select only 1 date training? 

I have try by extract choice by compose but it fail when user choose only 1 date training.

 

Thank you!

Hi @Anonymous 

I have made a test on my side, when an option is selected, an email with an attachment will be sent.

vLilyWmsft_0-1647930559115.png

Best Regards,

Anonymous
Not applicable

Hi @v-LilyW-msft 

Thanks a lot again you're amazing! 

I will try tonight 😍

 

Regards.

Anonymous
Not applicable

Hi @v-LilyW-msft 

 

sorry me again. may I ask about power automate is support get data from attendance report?

 

Regards.

Anonymous
Not applicable

Hi @v-LilyW-msft 

In sending email, it's not show Attachments Variable.

and in Initialize variable step, what shout be an value?

 

Franceee98_0-1648008743381.png

Regards,

Hi @Anonymous 

Please switch to input entire array, then input the variable in Attachments field.

vLilyWmsft_0-1648011966891.png

vLilyWmsft_1-1648012076803.png

Best Regards.

 

 

 

Anonymous
Not applicable

Hi @v-LilyW-msft 

 

not sure what wrong with my flow I selected 2 choices but got only 1 .ics file.

Franceee98_0-1648012626651.png

 

this is my flow.

Franceee98_1-1648012719567.pngFranceee98_2-1648012743956.pngFranceee98_3-1648012791492.png 

Franceee98_5-1648012886293.pngFranceee98_6-1648012993663.png

Franceee98_7-1648013026503.png

 

Regards,

Anonymous
Not applicable

@v-LilyW-msft  I test again it's not sent any attach .ics file. 

Hi @Anonymous 

Flow looks fine, please check that each of your options and the filename without extension match exactly.

Best Regards.

Anonymous
Not applicable

HI @v-LilyW-msft ,

Franceee98_0-1648024786327.pngFranceee98_1-1648024839128.png

 

I've edited .ics file in the same name as choice in form, but not sure why Attachments still empty.

Hi @Anonymous 

You can add another Compose and put the filename in it. After the Flow runs, check the running results to see if the results in Compose3 are the same as those in Compose2.

vLilyWmsft_0-1648026409383.png

 

vLilyWmsft_1-1648026442745.png

If the first one doesn't match, click Next to see the next result.

vLilyWmsft_2-1648026696379.png

Best Regards.

Anonymous
Not applicable

Hi @v-LilyW-msft 

 

not sure it's about path of sharepoint to location I stored .ics files or not.

but when I select path from drop down it's doesn't show full path to my real location that stored .ics file

Franceee98_0-1648027332170.png

like it's end in BI-Data support but my real location is in Document --> Test_send_email

Franceee98_1-1648027422409.png

Regard,

Anonymous
Not applicable

Hi @v-LilyW-msft 

the 1st one doesn't math.

Franceee98_2-1648027890251.png

 

Hi @Anonymous 

Is the second result of the condition in Apply to each 2 true?

vLilyWmsft_0-1648028075825.png

If it is true, please check if the Get file content action runs successfully and if there is a value in the Append to array variable.

vLilyWmsft_1-1648028400235.png

 

Best Regards

Anonymous
Not applicable

Hi @v-LilyW-msft 

it's False

Franceee98_0-1648029283827.png

but Get file content action got an error 

not sure it's about path of sharepoint to location I stored .ics files or not.

but when I select path from drop down it's doesn't show full path to my real location that stored .ics file

Anonymous
Not applicable

Franceee98_0-1648030389663.png

More information

Anonymous
Not applicable

sorry, wrong file

Screenshot 2022-03-23 170827.png

Anonymous
Not applicable

HI @v-LilyW-msft 

 

it's has been solved! 

my fault, I edited but forgot to use new form 😂 
sorry for bothers you. 

BTW you're awesome!!!

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