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rhinterm
Regular Visitor

Set a reminder for others

We are putting together a document file for our company policies. The folder info includes policy title, owner and expiration or due date. We want to send a reminder to the owner when the policy is due for an update. Can someone help me design a flow to send a reminder to the owner on or near this due date?  I have tried everything and can’t get it to work. Thanks 

 

Ronda

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-duann-msft
Community Support
Community Support

Hi @rhinterm 

 

Thank you for posting.

 

According to your description, you would like to send reminder to policy owner based on expiration date. If any misunderstanding, please kindly let me know.

 

Since you mentioned, all related info is store in folder name. Thus, I create folder as below:

v-duann-msft_0-1616041251893.png

 

Here is the flow details for your reference:

formatDateTime(utcNow(),'yyyy-MM-dd')

last(split(first(split(items('Apply_to_each')?['{Name}'],'-2021')),'-'))

v-duann-msft_1-1616041251904.png

 

The first condition is to used check whether folder name contains date equal today.

The second one is to filter only folder can be tracked.

 

Once we run the flow, we will get reminder with no issue.

v-duann-msft_2-1616041252003.png

 

v-duann-msft_3-1616041252007.png

 

Hope the content above may help you.

 

Thanks

Anna

View solution in original post

3 REPLIES 3
v-duann-msft
Community Support
Community Support

Hi @rhinterm 

 

Thank you for posting.

 

According to your description, you would like to send reminder to policy owner based on expiration date. If any misunderstanding, please kindly let me know.

 

Since you mentioned, all related info is store in folder name. Thus, I create folder as below:

v-duann-msft_0-1616041251893.png

 

Here is the flow details for your reference:

formatDateTime(utcNow(),'yyyy-MM-dd')

last(split(first(split(items('Apply_to_each')?['{Name}'],'-2021')),'-'))

v-duann-msft_1-1616041251904.png

 

The first condition is to used check whether folder name contains date equal today.

The second one is to filter only folder can be tracked.

 

Once we run the flow, we will get reminder with no issue.

v-duann-msft_2-1616041252003.png

 

v-duann-msft_3-1616041252007.png

 

Hope the content above may help you.

 

Thanks

Anna

View solution in original post

msudhansu89
Helper I
Helper I

This is mind blowing :):)

 

rhinterm
Regular Visitor

This isn’t exactly what I need. I’m looking to send a reminder when a document within a folder needs to be updated based on the date in a due date column. The reminder goes to the owner of the document who is listed in a column. 

Any additional help is appreciated. 

ronda

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