Hi,
Let me know if we have an option in Flow to set item level permission while adding a new item in list.
Thanks in advance.
Solved! Go to Solution.
Hi,
I did this via Flow and wrote about it here: https://noellawlor.wordpress.com/2018/01/18/setting-sharepoint-item-list-permissions-with-flow/
I think, its not available. Row level permission update is not possible with Flow.
Hi Haleem,
Item level permission could be managed within SharePoint itself and cannot be modified in flow.
Regards,
Mona Li
That's too bad because updating item permissions is exactly something that flow could be used for. Example, if item is 'approved' then update permissions to read-only for creator. Flow would be perfect for this.
Oh well, without flow we're back to Sharepoint Designer/Workflow.
I totally agree. Having to use the 'old' workflows to set permissions is regressive.
Setting permissions should be one of the first things that was available with Flow! I understand where MS are going with this but again they miss out the most fundamental things that users need.
I agree, I really need this capability to use the flows 100%.
I agree 100%. Need more focus on productivity and less focus on social media. Social media has been covered, now give us real tools to get work done.
Agreed. Setting an items permissions is essential in an approval workflow. Please give us this capability!!!
Please use https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas to post or vote on ideas. Flow team reviews this topic and the most popular ideas are considered as candidates for new features.
Hi Abdul,
Thanks for the heads up. It's a great video by Paul, I'm going to give it a go.
Did you succeed yourself in making it work?
C
Thanks for posting this video. This will be rough for the citizen developer if they have to jump through tokens, app permissions, http POST requests to set a list element permission.
I hope that Microsoft is working on techniques to either simply this or to adjust the flow settings to accommodate different rights.
Apparently you can call Azure Functions from Powerapps/Flow so it might be easier to write the code once to get-a-token and set-list-permission and then just call this azure-function from your flow. (sorry you can see that I'm biased to write code rather than create flows )
It is now possible with the help of Plumsail SharePoint (Third-party connector), which is a part of Plumsail Actions product with a fair price.
There is an action, called Change Permissions that gives you the ability to:
Here are a couple of examples of Flows:
Set item level permissions (break role inheritance and assign permissions)
Create site by custom template and grant permissions
Rest calls can be made from flow, and item permission is possible from rest api.
1. Rest calls to reset permissions:
2. Integrating custom API
https://flow.microsoft.com/fr-fr/blog/integrating-custom-api/
Hope this will help you!!!
Hi SharePoint_RC
Thanks for your links.
I'll have a to set aside some serious time to try this out. Would prefer a more user-friendly option as time is not on my side here!
As a platform for 'citizen developers', having to jump into REST, tokens, and the graph/SP API are not baby steps. Given that a primary user is the PowerApps developer I hope that Microsoft is still considering a dedicated collection of 'high-level' flows to support list/doc permissions.
Hi,
I did this via Flow and wrote about it here: https://noellawlor.wordpress.com/2018/01/18/setting-sharepoint-item-list-permissions-with-flow/
Hi Byrdwatcher,
Yours looks a little clearer than what I've read so far so will set some time aside to try it. As I keep saying, along with others it would be nice to see this wrapped....
C
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Super Users – 2023 Season 1 We are excited to kick off the Power Users Super User Program for 2023 - Season 1. The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts. Super User Season 1 | Contributions July 1, 2022 – December 31, 2022 Super User Season 2 | Contributions January 1, 2023 – June 30, 2023 Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile. Power Apps Power Automate Power Virtual Agents Power Pages Pstork1* Pstork1* Pstork1* OliverRodrigues BCBuizer Expiscornovus* Expiscornovus* ragavanrajan AhmedSalih grantjenkins renatoromao Mira_Ghaly* Mira_Ghaly* Sundeep_Malik* Sundeep_Malik* SudeepGhatakNZ* SudeepGhatakNZ* StretchFredrik* StretchFredrik* 365-Assist* 365-Assist* cha_cha ekarim2020 timl Hardesh15 iAm_ManCat annajhaveri SebS Rhiassuring LaurensM abm TheRobRush Ankesh_49 WiZey lbendlin Nogueira1306 Kaif_Siddique victorcp RobElliott dpoggemann srduval SBax CFernandes Roverandom schwibach Akser CraigStewart PowerRanger MichaelAnnis subsguts David_MA EricRegnier edgonzales zmansuri GeorgiosG ChrisPiasecki ryule AmDev fchopo phipps0218 tom_riha theapurva takolota Akash17 momlo BCLS776 Shuvam-rpa rampprakash ScottShearer Rusk ChristianAbata cchannon Koen5 a33ik Heartholme AaronKnox okeks Matren David_MA Alex_10 Jeff_Thorpe poweractivate Ramole DianaBirkelbach DavidZoon AJ_Z PriyankaGeethik BrianS StalinPonnusamy HamidBee CNT Anonymous_Hippo Anchov KeithAtherton alaabitar Tolu_Victor KRider sperry1625 IPC_ahaas zuurg rubin_boer cwebb365 Dorrinda G1124 Gabibalaban Manan-Malhotra jcfDaniel WarrenBelz Waegemma drrickryp GuidoPreite metsshan If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances. Once they are received the list will be updated.
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