I have 30-40 sharepoint library files and I need a way to bulk set permissions on them based on a sharepoint group. Ex, in pictures:
When I click Manage access,
I want to give access to just this group but I have to go through every single other group manually. So for ALL of these, of course that’s a TON of clicks. I figure if I can use the API to do this I’ll save a ton of time, learn something I can use in the future and eliminate a lot of possible mistakes. Everything I see on the google machine is about providing access to LISTS so I’m getting lost trying to find how to get to the actual folder itself. Luckily, I’m actually creating the folders in a flow so I think if I can capture the information there and do it right after I create it, that’s the secret.
Here’s what I’ve come up with so far…I wrote in an HTTP GET request just to see if I could get to the folder. I succeeded there by using :
This process fine and I get a response that shows me the folder I’m looking for:
But here’s where I am lost. I don’t know what to DO with it. I found something on the Google box that said I could clear all permissions with “/breakroleinheritance(copyRoleAssignments=false,clearSubscopes=true)” after the API call. So I tried it:
So this error says it cant find the resource. So…rats. Any suggestions I could try?
In SharePoint, folder is an item so you should be able to break inheritance with HTTP Request Post action in flow.
Try below first on a browser by replacing SiteUrl, LibName and FolderName with your site info - please note, SiteUrl includes up to sub-site if you have one.
https://{siteurl}/_api/Web/GetFolderByServerRelativeUrl('{LibName}\{FolderName}')
Example:
Once you get above URL to return data in browser simply construct the URL in HTTP Post Action in flow and see if it resolves the issue.
Thanks for the suggestion, Uday, but the same thing happens here. I am able to GET to the folder just fine. Like,if instead of a "POST" I just try to GET the name of the folder, I can do that and store it off just fine.
The issue at hand is how do I take action on the folder? Can I clear the permissions and add new ones? Here is the solution that works on a LIST:
Hello @TP3_Altice
In this post you will find a similar question, and a very helpful answer by @abm : https://powerusers.microsoft.com/t5/Building-Flows/How-do-I-add-permissions-to-folder-after-it-is-cr...
You should use this expression to break role inheritance:
_api/Web/GetFolderByServerRelativeUrl('{documentlibraryname}/{foldername}')/ListItemAllFields/breakroleinheritance(copyRoleAssignments=true, clearSubscopes=true)
By the expression you shared, you should use the following:
_api/Web/GetFolderByServerRelativeUrl('Invoices/Altice%20East')/ListItemAllFields/breakroleinheritance(copyRoleAssignments=true, clearSubscopes=true)
Hope it helps!
Ferran
@TP3_Altice - this is what I had to do, hope this helps. (slightly different than what I initially suggested). I also included an option for user, not just SP Group.
Grant SP Group access to a folder in SharePoint
On this episode of Power Platform Connections, David Warner and Hugo Bernier talk to Business Applications MVP Shane Young, alongside the latest news, videos, product updates, and community blogs. 0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References 28:04 Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams 30:36 Outro & Bloopers References See the full post and show notes for this episode in the Microsoft Power Apps Community: https://powerusers.microsoft.com/t5/N... Connect with Shane Young: • Twitter - https://twitter.com/ShanesCows • LinkedIn - https://www.linkedin.com/in/cincyshane/ • Join the Power Platform Community: https://aka.ms/jointhecommunity #microsoft #powerplatform #communityrocks
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Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
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