cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
tinalamkey
Helper I
Helper I

Share Attachments via email when you change Project Status column to Complete.

I have created a flow that when an item is created or modified, it sends the attachments via email to our finance team. BUT I only want it to do that process when the project information in the entry is complete (or marked as complete) not EVERY TIME we modify the entry information.  Does anyone know how to do this? 

 

Current List:

Capture.JPG

 

Current Flow: 

Capture2.JPG

1 ACCEPTED SOLUTION

Accepted Solutions
CraigStewart
Super User
Super User

It's the condition

CraigStewart_0-1654184324737.png

 

It looks like you're checking to see if the status column has a value of 'true' - I assume that is "PKO Statue Value"

 

but what you want to be checking is the "Has column changed"

 

CraigStewart_2-1654184588673.png

 

 

 

 

 

View solution in original post

17 REPLIES 17
CraigStewart
Super User
Super User

Hi

 

If you go into settings (...) on your trigger then add a trigger condition at the bottom of there

@equals(triggerBody()?['COLUMNNAME']?['Value'], 'Complete')

 

That should trigger only when your column is set to complete.

 

 

Thanks, Craig - Should the code look like this: @equals(triggerBody()?['PKO Status']?['Value'], 'Complete'  - I just got an 'invalid expression' error....

CraigStewart
Super User
Super User

Sorry need a closing bracket on that 

@equals(triggerBody()?['Status']?['Value'], 'Complete')

Unfortunately, when I test it, it just spins for a long time and nothing is happening.  It then times out.

tinalamkey_0-1654177637957.png

 

CraigStewart
Super User
Super User

Hi 

 

Check your column name in SharePoint, it's likely to be PKOStatus without the space.

 

You can double check that by ordering your sharepoint like Z to A with that column and check in the browser for the name in the url after &sortField=

Ok!  This is working - Column was named 'status' .  FINAL question (I think).  If a column is marked complete and I edit a different column, it is still sending off an email.  Is there a way for it to send an email when JUST the Status column is changed, but when other columns are changed, it does not send an email?

CraigStewart
Super User
Super User

Ah ok, so you're making changes after the status is amended.
You can add a condition to check for changes

Add  the Get Changes for an item or file action as below

You should be able to select the start and end tokens, if not the expressions are here

triggerOutputs()?['body/{TriggerWindowStartToken}']

triggerOutputs()?['body/{TriggerWindowEndToken}']

 

 

CraigStewart_1-1654179818851.png

 

In your condition you can select which fields you want to target, in your case 'status'

CraigStewart_2-1654180124380.png

 

So your condition will be 

Has column changed: Status 

is equal to

true

 

Then add the rest of your flow inside the yes section.

 

When you change another field while the column is set to complete the flow will still trigger, but if it's any other field it should flow down the NO path.

 

Inside No I would add a Terminate action and set it to cancelled so I could see the runs that irrelevant more easily.

 

 

Starting to get it set-up.  Under "yes" it's not allowing me to choose 'initialize variable' - only allowing Append to array variable and then not sure what to plug-in.  

tinalamkey_0-1654181100425.png

I am trying to do an Attachement Array.

tinalamkey_1-1654181176447.png

 

 

CraigStewart
Super User
Super User

You need to initialise the variable at the top level before the condition. What is this variable?

 

You'd use append to variable if you were looking to add data to it.

I feel like I am really close!  Something is occurring at the condition when I test it. 

 

Capture_1.pngCapture_2.png

CraigStewart
Super User
Super User

In your history on this flow - your condition will be returning 'false' so it's going down the No option - is that ticked green and the flow marked as cancelled

 

Was the flow run expected to NOT send the email?

 

If so then it's working and those skips are normal.

 

If it was expected to produce a result and send the email then something is up with the condition.

 

Unfortunately your large image of the flow is not clear for me, and it also seems to have some bits cut out - like what the terminate action is doing.

First off, THANK YOU - you have been so helpful.  The flow was supposed to produce an email - it was an automatic test.  I just did a manual one and that did not work also (it's just spinning).

Here are some better screenshots:

tinalamkey_0-1654183911425.png

tinalamkey_1-1654183934259.png

tinalamkey_2-1654183954683.png

 

CraigStewart
Super User
Super User

It's the condition

CraigStewart_0-1654184324737.png

 

It looks like you're checking to see if the status column has a value of 'true' - I assume that is "PKO Statue Value"

 

but what you want to be checking is the "Has column changed"

 

CraigStewart_2-1654184588673.png

 

 

 

 

 

tinalamkey
Helper I
Helper I

Thank you, Craig!  So excited this is working!

CraigStewart
Super User
Super User

Great stuff. Enjoy your flow 🙂

Hi, Craig.  Have an issue - attachments 'cannot be previewed and are corrupt.  Any chance you can assist?

tinalamkey_0-1654708488059.png

 

I think it might have to do with the 'body' option - throughout the flow it shows up in multiple places and it always gives me three options for 'body':

tinalamkey_1-1654708572400.png

 

 

 

Looks like the screenshots are too small.  

 

tinalamkey_2-1654708774604.png

tinalamkey_3-1654708789747.png

tinalamkey_4-1654708850356.png

tinalamkey_5-1654708868443.png

 

tinalamkey_6-1654708882936.png

 

 

 

 

Helpful resources

Announcements

Power Platform Connections Ep 15 | L. Baybutt | Thursday, 1 June 2023

Episode Fifteen of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Lewis Baybutt aka Low Code Lewis, alongside the latest news and community blogs.   Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.        Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiers live on our YouTube at 12pm PST on Thursday 1st June 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.  Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiers live on our YouTube at 12pm PST on Thursday 1st June 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions. 

May 2023 Community Newsletter and Upcoming Events

Welcome to our May 2023 Community Newsletter, where we'll be highlighting the latest news, releases, upcoming events, and the great work of our members inside the Biz Apps communities. If you're new to this LinkedIn group, be sure to subscribe here in the News & Announcements to stay up to date with the latest news from our ever-growing membership network who "changed the way they thought about code".         LATEST NEWS "Mondays at Microsoft" LIVE on LinkedIn - 8am PST - Monday 15th May  - Grab your Monday morning coffee and come join Principal Program Managers Heather Cook and Karuana Gatimu for the premiere episode of "Mondays at Microsoft"! This show will kick off the launch of the new Microsoft Community LinkedIn channel and cover a whole host of hot topics from across the #PowerPlatform, #ModernWork, #Dynamics365, #AI, and everything in-between. Just click the image below to register and come join the team LIVE on Monday 15th May 2023 at 8am PST. Hope to see you there!     Executive Keynote | Microsoft Customer Success Day CVP for Business Applications & Platform, Charles Lamanna, shares the latest #BusinessApplications product enhancements and updates to help customers achieve their business outcomes.         S01E13 Power Platform Connections - 12pm PST - Thursday 11th May Episode Thirteen of Power Platform Connections sees Hugo Bernier take a deep dive into the mind of co-host David Warner II, alongside the reviewing the great work of Dennis Goedegebuure, Keith Atherton, Michael Megel, Cat Schneider, and more. Click below to subscribe and get notified, with David and Hugo LIVE in the YouTube chat from 12pm PST. And use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.         UPCOMING EVENTS   European Power Platform Conference - early bird ticket sale ends! The European Power Platform Conference early bird ticket sale ends on Friday 12th May 2023! #EPPC23 brings together the Microsoft Power Platform Communities for three days of unrivaled days in-person learning, connections and inspiration, featuring three inspirational keynotes, six expert full-day tutorials, and over eighty-five specialist sessions, with guest speakers including April Dunnam, Dona Sarkar, Ilya Fainberg, Janet Robb, Daniel Laskewitz, Rui Santos, Jens Christian Schrøder, Marco Rocca, and many more. Deep dive into the latest product advancements as you hear from some of the brightest minds in the #PowerApps space. Click here to book your ticket today and save!      DynamicMinds Conference - Slovenia - 22-24th May 2023 It's not long now until the DynamicsMinds Conference, which takes place in Slovenia on 22nd - 24th May, 2023 - where brilliant minds meet, mingle & share! This great Power Platform and Dynamics 365 Conference features a whole host of amazing speakers, including the likes of Georg Glantschnig, Dona Sarkar, Tommy Skaue, Monique Hayward, Aleksandar Totovic, Rachel Profitt, Aurélien CLERE, Ana Inés Urrutia de Souza, Luca Pellegrini, Bostjan Golob, Shannon Mullins, Elena Baeva, Ivan Ficko, Guro Faller, Vivian Voss, Andrew Bibby, Tricia Sinclair, Roger Gilchrist, Sara Lagerquist, Steve Mordue, and many more. Click here: DynamicsMinds Conference for more info on what is sure an amazing community conference covering all aspects of Power Platform and beyond.    Days of Knowledge Conference in Denmark - 1-2nd June 2023 Check out 'Days of Knowledge', a Directions 4 Partners conference on 1st-2nd June in Odense, Denmark, which focuses on educating employees, sharing knowledge and upgrading Business Central professionals. This fantastic two-day conference offers a combination of training sessions and workshops - all with Business Central and related products as the main topic. There's a great list of industry experts sharing their knowledge, including Iona V., Bert Verbeek, Liza Juhlin, Douglas Romão, Carolina Edvinsson, Kim Dalsgaard Christensen, Inga Sartauskaite, Peik Bech-Andersen, Shannon Mullins, James Crowter, Mona Borksted Nielsen, Renato Fajdiga, Vivian Voss, Sven Noomen, Paulien Buskens, Andri Már Helgason, Kayleen Hannigan, Freddy Kristiansen, Signe Agerbo, Luc van Vugt, and many more. If you want to meet industry experts, gain an advantage in the SMB-market, and acquire new knowledge about Microsoft Dynamics Business Central, click here Days of Knowledge Conference in Denmark to buy your ticket today!   COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users: @WarrenBelz, @LaurensM  @BCBuizer  Community Users:  @Amik@ @mmollet, @Cr1t    Power Automate:  Super Users: @Expiscornovus , @grantjenkins, @abm  Community Users: @Nived_Nambiar, @ManishSolanki    Power Virtual Agents:  Super Users: @Pstork1, @Expiscornovus  Community Users: @JoseA, @fernandosilva, @angerfire1213    Power Pages: Super Users: @ragavanrajan  Community Users: @Fubar, @Madhankumar_L,@gospa  LATEST COMMUNITY BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps , Power Automate, Power Virtual Agents, Power Pages 

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.  Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik  Heartholme     AaronKnox  okeks      Matren  David_MA     Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma   drrickryp   GuidoPreite   metsshan    If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (3,318)