Showing results for 
Search instead for 
Did you mean: 
Helper II
Helper II

SharePoint Array - parsing out unique categories, and finding the minimum date for that category.



I'm currently working on a PowerAutomate solution that in theory would take a SharePoint list, pull out the unique fields and then find the minimum date that is associated with that unique field. 


Into the sausage making: 


I have a column within a SharePoint list called "Project Group", and I have multiple items that can be part of that particular project group. The unique concern is there can be multiple dates associated with a single "Project Group", but I only am concerned with capturing the minimum date and writing that value to a different column in a SP list. 


Through a Union, I can pull the unique "project groups", but I'm stuck on how to then get the minimum dates associated with that particular project group. 






Any help on next steps would be greatly appreciated! 

Super User
Super User

hi @Skiroy  you can use get Item and use more options to add a Filter so you can add the ID from dynamic content from your firts get items action.

Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!

If you want you can follow me:
Youtube: Christian Abata
Facebook: Power Automate LA
Website Tutorials: Christian Abata
Super User
Super User

Hello @Skiroy ,

since you already have the unique project groups, I'd loop through the project groups and for each used 'Get items' action that would:

  • filter only items for the specific project group
  • order results by the date column in ascending order
  • return top count of 1 (only the single item that belongs to the project group and has the earliest date)

The screenshot below is just an example, you should adjust the Filter Query and Order By fields according to the list



[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]

Hey Tom, 


These things are always difficult to explain in full detail. 


So the initial SP list has about 700 items, which have about 40 or 50 unique project groups, and ultimately I have another column in the initial SP list that will house the lowest date for each unique project group via update item. 


The compose union gives me the list of 40 unique project groups, but I'm not sure what to put in the filter query in the second "get items" '[unique project group]' as the unique project groups are housed in the union array.



Hello @Skiroy ,

you have the project groups stored in the array, so to process them one by one you will use 'Apply to each' action. Inside this 'Apply to each' you'll use the 'Get items' action with the filter. The [unique project group] part of the filter is the current item (project group in your case) processed by the 'Apply to each' loop, it's represented by the dynamic content 'Current item'.

Example: if you've got an array [ "project_group1", "project_group2",...], and you use that array as an input of 'Apply to each' with the Filter Query: ProjectGroup eq 'Current item'.

  • 1st loop: Current item = project_group1, the Filter Query will be translated as: ProjectGroup eq 'project_group1'
  • 2nd loop: Current item = project_group2, the Filter Query will be translated as: ProjectGroup eq 'project_group2'

But remember to use the internal name of the Project Group column in the filter.


[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]

Hey @tom_riha , 


Thanks for the break down of using current item in the second 'get items' filter query. 


For some reason when I run the get items it's doing the compare / filter on the created category name from the select function and the actual value. 


Looks something like: 


Project_x0020_Group eq '{"ProjectGroup":"Q1 2019"}'


 and of course I get a null value as an output because the project group is not called "ProjectGroup":"Q1 2019"


I guess the question, and it's probably a dumb one is how to reference the actual value (i.e., 'Q1 2019') from the output of the compose function above. Instead of just the current item which is "items('Apply_to_each')" , I tried to reference items('Apply_to_each')?['ProjectGroup/Value'] that didn't work either. 


I believe we're close. 



Hello @Skiroy ,

if you remove the /Value part from the reference it should work, the data is directly in the "ProjectGroup" key.



[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]

Hey @tom_riha , 


For some reason it wasn't working before, but now it's running and pulling 59 unique project groups, with an associated earliest date (for most of them). The only one that isn't populating correctly is the first project group I have (earliest date is 1/4/2019, but for some reason it's picking up the second earliest date of 1/11/2019, not sure what's going on there, but anyways. 


So we now have our list of unique project groups, and an output from the second get items 2 that has the associated lowest date. 


How would we go about looping through all 700 records, where if the project groups match, then update item (different column within the same sharepoint list), with the lowest date associated with that project group. (honestly that is just a stop gap, the ideal solution would have it calculate -120 days from that lowest date, and that would be the value in the different column within the same sharepoint.


one step at a time! 



Hello @Skiroy ,

once you get the lowest date, store it in some variable (to avoid unnecessary 'Apply to each' when using that date, you can also subtract the 120 days when setting the variable with the addDays(...) expression). Then repeat the 'Get items' step with the same filter, but this time without the limit on number of items. That will give you all items for given project, and you can loop through them and update each of them with the new date (from the variable). 

This part of the flow would go like this:

  • Initialize variable: string variable, to store the date and do the calculation
  • Apply to each: to process each of the projects
    • Get items: the one you already have, that gives you just 1 item with the earliest date
    • Apply to each: added automatically to process the result from 'Get items', even if it's just a single item
      • Set variable: store the date into the variable, with expression addDays([theDate],-120) you can subtract the 120 days.
    • Get items 2: the same filter as 'Get items', without the limit to just 1 item
    • Apply to each 2: added automatically to process output from 'Get items 2'
      • Condition: if the current lowest date in the item is equal to the new lowest date
        • If it's equal: do nothing
        • If it's not equal, Update item: update the current item with the variable that contains the lowest date

[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]

Helpful resources


Announcing the MPPC's Got Power Talent Show at #MPPC23

Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show!      Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before.    We're casting a wider net with three captivating categories:  Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine!    Got That Special Spark? A Story That Demands to Be Heard? Your moment is now!  Sign up to Showcase Your Brilliance:  Deadline for submissions: Thursday, Sept 28th    How It Works:  Submit this form to sign up:  We'll contact you if you're selected. Get ready to be onstage!  The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark.     Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes.    Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes.    Event Details:  Date and Time: Wed Oct 4th, 6:30-9:00PM   Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA  

September User Group Success Story: Reading Dynamics 365 & Power Platform User Group

The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members!   The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza.   The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups.   Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings.   The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community.   One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals.   With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.  

A Celebration of What We've Achieved--And Announcing Our Winners

As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools.   From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution.   Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress!     Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge!   These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all.   Power Apps Community:  Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community:  Community User Winner: @trice602 Super User Winner: @Expiscornovus  Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata   We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities:    Power Apps: @LaurensM   Power Automate: @ManishSolanki    Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!

September featured user group leader

 Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement.      Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself!    Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.:        Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative.      When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals."      Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends."   Check out her group: Cleveland Power Platform User Group

An MPPC23 Invitation from Charles Lamanna, CVP of Microsoft Business Applications & Platform

Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at  

August new user groups and September user group events

We wanted to take the time to celebrate and welcome the new user groups that have joined our community. Along with that take a look at the event that might be happening near you or virtually.   Please welcome:  Biz Apps Community User Group - Power Platform Community ( This user group is dedicated for all community members of all skill levels to learn how to get the most out of their community experience. East Michigan Power Platform User Group - Power Platform Community ( This is hopefully the beginning of a community, covering eastern Michigan, built around the Power Platform.  Biz Apps Community User Group This user group is dedicated for all community members of all skill levels to learn how to get the most out of their community experience.     Events to checkout:   In-Person: September 2023 Hybrid Philadelphia Dynamics 365 & Power Platform User Group MeetDynamics 365 and Power Platform Physical Meetup Hyderabad Power Platform User Group Meetup - Sept 2023 (In-Person)Manchester September 2023 In Person Meeting Virtual: Everything Dataverse, Do you know that Dataverse is more than just a Database!POWER PLATFORM MONTHLY DIGEST- SEPTEMBERBaltic Summit 2023PL-900 Power Platform Fundamentals TrainingHR and L&D transformation through Power PlatformDynamics 365 Marketing Experience User Groups - Use Cases and NetworkingPower Platform and Dual Write from Dynamics 365 F&O PerspectiveANZ D365 FinOps Team September 2023 meetup

Users online (3,897)