cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
markthompson3
Frequent Visitor

SharePoint Flow Find Items with Date Less than or Equal to today

Hello,

I have a SharePoint list with a column "Next Review" which is a date column, and I need to get items that have a next review date that is previous to or equal to todays date.

 

Can anyone help with the filter query I would need please? 

 

I currently have a SharePoint Get Items step - and am attempting to use the Filter Query parameter. 


Thanks

 

 

11 REPLIES 11
MattWeston365
Memorable Member
Memorable Member

Hi @markthompson3

 

Your odata query should look something like this:

 

<Field> LE <Expression:utcNow()> as illustrated in my screenshot below. I have used Created in my example, at the point of running it will return everything that was created before the current datetime.

 

Replace the <Field> with the internal name of your field which can be found by going to list settings and then looking at the edit column url. If your field name has spaces in it when its created, you will find your field name will look something like Review_x0020_Date.

 

LE is the operator, i.e. less than or equal to.

 

The in single quotes ' ' create an expression with the forumula utcNow(). You'll see this appear in the intellisense, and this will take the exact date time stamp of when the Flow action is executed. 

 

FlowAnswer-3.PNG

I hope that helps, please shout if there's anything else.

RobElliott
Super User
Super User

The filter query would be:

 

Next_x0020_Review le 'utcnow()'

where the utcnow between the apostrophes has to be done as an expression from the expressions tab over on the right.

 

(Edit: sorry, I posted without having refreshed the screen so hadn't seen the previous reply from Matt)
Rob
Los Gallardos

filterquery.png

 

 

Thanks @MattWeston365 and @RobElliott 

 

I've never actually used flows before, and have just realised my next issue - how I loop through these items as I can't find a foreach action (for each entry in this list that matches the query we just completed, I want to be able to email that user with details of that item)

 

Thanks

How are you storing the details of the user? In a column in the SharePoint list?

But you need to add an "Apply to each" action, not a foreach,  and select "value" from the dynamic content on the right.

Rob
Los Gallardos

hello @RobElliott , What will be the query for utcnow is greater than or equal to StartDate And less than or equal to EndDate?  TIA

Thanks @RobElliott , I was going to get them from the Sharepoint list item, there is a Field called Owner

hi @PhantomSoul it should be

 

StartDate le '@{utcNow()}' and EndDate ge '@{utcNow()}' i.e. start date is is the past AND the end date is in the future

Thanks @RobElliott 

 

Just tested my flow and getting;

{
"status": 400,
"message": "The expression \"Next_x0020_Review LE 2019-03-29T07:18:47.9643857Z\" is not valid.\r\nclientRequestId: fxxxxxxxxxxxxxxxxxxxxxxxx"
}
 
It's a date only field, is there any adjustments  required?
 
Thanks

Hi @markthompson3 just surround your date expression with single quotes ' ' as in my screenshotFlowDate.PNG

Thanks @MattWeston365 that worked - if I wanted to include a check for another field

 

Would it be;

flow.PNG

 

and Status = "Open"?

Hi @markthompson3 glad you're getting there 🙂

 

You're almost right with what you put, with odata queries operators are always textual:

 

= eq

> gt

< lt

>= ge

<= le

Full list here in section 5.1.2: https://www.odata.org/documentation/odata-version-3-0/url-conventions/

 

So your next part would be: and Status eq 'Open'

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (5,390)