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Oliandril
Advocate I
Advocate I

SharePoint list attachment link via flow

Hi everyone,

I would like to send multiple attachments from a sharepoint-list via email and I don´t know how to handle this:

list.jpg

The first entry has 3 attachments. So I like to get the link from them via flow and send the linkinformation in one Mail. I tried different times but nothing worked.

I know that I can use a link field in this sharepoint list. But thats not the optimal solution.

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Oliandril,

 

You could improve Append to string variable action as follows:

22.PNG23.PNG

Please take a try again.

 

Best Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

13 REPLIES 13
v-bacao-msft
Community Support
Community Support

Hi @Oliandril,

 

You could use the String variable to store the attachment link.

  1. Use Get attachments action to get the attachment file absoluteUri.
  2. Configure Apply_to_each to iterate through all the attachment files contained in the item, then append the Uri to String variable, preferably adding a newline.
  3. Finally, the variables are configured in the Body.

Image reference:

9.PNG10.PNG

In addition, if you want to send the attachments contained in the item, you could refer to the following link:

https://flow.microsoft.com/en-us/blog/multiple-attachments-single-email/

 

Best Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thank you Barry!

 

I tried your propose like this, because otherwise I get no complete HMTL Link:

Capture.JPG

next step is to get the Link into an approval mail (with options):

 

Capture.JPG 

 

Unfortunately, the result in the email looks like this:

Capture.JPG

 

The links are finally working, but I like to format the text for our management.

How can this be solved?

 

Thank you, Thomas

 

Hi @Oliandril,

 

Can you provide specific format?

I don't know what format you need, I can't start.

Please provide specific examples.

 

Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi Barry,

 

the sent e-mail should look like this:

 

Capture.JPG

 

/Thomas

 

Hi @Oliandril,

 

You could improve Append to string variable action as follows:

22.PNG23.PNG

Please take a try again.

 

Best Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hey Barry,

great work! Thank you so much.  Smiley Very Happy

I didn´t know that you can use html to format the email even in a string variable.

Good to know.

This solution could be very interesting for many companys and flows!!!

 

Capture.JPG

 

 

Anonymous
Not applicable

what if you have more than 2 attachments? Also, is there a way to get this links into a html file to see the pictures attached?

Hi Edgar,

you can have up to 6 attachments.

The file links are displayed in html.

This is my flow to include the files:

 

Capture.JPG

 

Capture.JPG

Capture.JPG

Please bear in mind that you have set the email option "send as html"=yes

 

Hope my explanation helps.

Thomas

mthompson
Frequent Visitor

Hello everyone,

I created an approval flow (Send email with Options) from a SharePoint list that is triggered when new item is created.  The email contains multiple attachments (invoice and backup) for Approver to review. Approver is to Approve or Reject attachments for payment. I need to capture Approver comments when rejected so that the "Created By" knows what to change or correct when rejected so they can resubmit for approval.  Also need to resend this request (Schedule for one day reminder) in the event the approver does not approve/reject within a day's time.  Any assistance on the best way to achieve these flow tasks?  End result is for all requests to be approved for payment.

Thanks,

Michelle

Anonymous
Not applicable

Hello,

I saw and it worked for me when i try to sent in an email the name of that attachment on the list, but what haapend or how can i do if the item on the list have multiple attchments?

 

 

 

You would need to create a form that allows attachments (see example below) and within the Flow utilize get attachments and initialize variable (attachment array).

 

mthompson_0-1596205908685.png

 

In my scenario the above form is completed with multiple attachments (pdf, Word or Excel files). After submitting the form - the Flow is triggered, sending the attached docs to the requested approver for review and approval.

hello v-bacao-msft,

 

could you please help me with something in Power automation Microsoft ... I want to do a flow that extract for me the link of the upluod attachment eathier from sharepoint list or MS form and put it in sharepoint list in hyeperlink column.

 

please help me with that it's an urgent matter

hello dear v-baco 

please i need your help with somthing...

could you please help me with something in Power automation Microsoft ... I want to do a flow that extract for me the link of the upluod attachment eathier from sharepoint list or MS form and put it in sharepoint list in hyeperlink column.

 

 

please help me with that it's truly urgent matter.

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