cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
mitchelljz
Frequent Visitor

Sharepoint library move file if another file is there

Hello,

 

I recently created a flow using the get attachments from outlook template, which whenever a report is sent to me it will upload the attachment to a folder located in a sharepoint site. 

 

My biggest issue is that I only want the most recent report to show up in the folder. I have set up an archive folder within the current report folder. What I am looking for is to create a flow where when the latest version of this report is added to the folder it will move the older version of this report to the archive folder but I cant quite figure out the flow.

 

Appreciate any help not sure if I was the most clear on this so let me know if any further detail is needed to help.. Thanks!!

1 ACCEPTED SOLUTION

Accepted Solutions
v-LilyW-msft
Community Support
Community Support

Hi @mitchelljz 

Will your report file name change? If file name don't be changed, you can take a try with the screenshots below to see if it helps. 

Assume I have a library like this and have a folder to save previous files.

vLilyWmsft_3-1629882925120.png

 Flow in details:

vLilyWmsft_0-1629882693315.png

vLilyWmsft_1-1629882693323.png

vLilyWmsft_2-1629882693334.png

When a new email arrives:

vLilyWmsft_4-1629883009525.png

The old file will be moved to Move Folder and the new file will be created.

 

vLilyWmsft_8-1629883173406.png
vLilyWmsft_7-1629883149884.png

Hope the content above may help you.

Best Regards

If my solution helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

9 REPLIES 9
v-LilyW-msft
Community Support
Community Support

Hi @mitchelljz 

Will your report file name change? If file name don't be changed, you can take a try with the screenshots below to see if it helps. 

Assume I have a library like this and have a folder to save previous files.

vLilyWmsft_3-1629882925120.png

 Flow in details:

vLilyWmsft_0-1629882693315.png

vLilyWmsft_1-1629882693323.png

vLilyWmsft_2-1629882693334.png

When a new email arrives:

vLilyWmsft_4-1629883009525.png

The old file will be moved to Move Folder and the new file will be created.

 

vLilyWmsft_8-1629883173406.png
vLilyWmsft_7-1629883149884.png

Hope the content above may help you.

Best Regards

If my solution helps, then please consider Accept it as the solution to help the other members find it more quickly.

mitchelljz
Frequent Visitor

When I get to the second apply to each step in the flow, there is no option for value(sharepoint)

 

mitchelljz_1-1629911711003.png

 

 

mitchelljz
Frequent Visitor

Nevermind I figured it out and worked!

mitchelljz
Frequent Visitor

Actually the file name does change slightly. Will it not worked if it is not named the same?

Hi @mitchelljz 

If the file name need to change, the judgment condition needs to be modified.

if my file name as shown in the figure below, each time the 'testABC' in the new file remains unchanged, only the following date is changed.

vLilyWmsft_0-1629948811353.png

You can change the Condition as below:

Expression:

substring(outputs('Get_Attachment_(V2)')?['body/name'],0,7)
Note:the formula returns the first 7 characters in the file name, 'testABC '

vLilyWmsft_2-1629948973811.png

Best Regards.

If there are spaces in the attachment name do I count those as characters?

 

Ive tried the flow a few times and it comes back with the following error

mitchelljz_0-1629954725993.png

 

Here is the condition that I input:

substring(outputs('Get_Attachment_(V2)')?['body/name'],0,19)
 
And the file name example is: ABC Open PO Report 8.26.2021
 
Any idea of what I am doing wrong?

Hi @mitchelljz 

I test on my side with your formula: substring(outputs('Get_Attachment_(V2)')?['body/name'],0,19).

It can work well, have you changed 'is equal to' to 'contains'? 

vLilyWmsft_0-1629959660984.png

You can add a Compose action, to see what content can be obtained by this formula.

vLilyWmsft_2-1629960101932.png

Test Results.

vLilyWmsft_1-1629960071507.png

Best Regards.

GJ_Thomo
Regular Visitor

Hi Guys, I am trying to build the same flow as this, however I cannot get it to work for me. I setup the original one as explained in this thread and the flow worked, however it was doing exactly what I wanted.  It wasn't recognizing then old file as each file wasnt exactly the same name. The date at the end of the file name changes daily, everything else is the same.  When I tried to apply the other fix suggested by entering the substring for a certain amount of characters in the conditions section the flow had an error.   The error reads that an action failed. No dependent actions succeeded. Not sure what I have done wrong.

The condition expression result turns out to be false even when it should be true and thus nothing gets uploaded on Sharepoint. What might be causing this?

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,880)