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cristineisles
Frequent Visitor

Sharepoint list lookup automate using flow

Hello,

 

I have 2 MS List in SharePoint. One is supposed to be used for viewing where a flow automatically updates the status depending on the approval outcome. The other one is for reviewers to use to edit as a tracker.

 

The flow is essentially like this:

1. An MS Form is submitted.

2. MS Form is updated in SharePoint List 1 with a customized Request no. (concat using compose)

3. An approval notification is sent to the person who needs to approve it, all the info regarding the request will be reviewed through SharePoint List 1. 

 

Before  step 3, I want to create a power automate flow for SharePoint List 2. I'm using the request no (from SharePoint List 1) as the lookup value to be able to get all the information that is required from SharePoint List 1 for the tracker. I tried using this with Create item as a flow but Im getting an error. Can anyone help me out?

 

 

The error is attached:

 

cristineisles_0-1714075888400.png

This is how the concat for request no is formed:

 

cristineisles_1-1714076027839.png

 

 

3 REPLIES 3
creativeopinion
Super User
Super User

@cristineisles The error you are getting is indicating that it requires your value to be an integer. Can you share a screenshot of your flow in the Classic Designer (toggle off the New Designer) with all actions expanded?

 

In the meantime you might find these MS Form YT Tutorials helpful: 

How to Get Microsoft Form File Uploads Attached to an Email 📧

 

In this Microsoft Power Automate Tutorial I’m going to cover where file uploads from your Microsoft Forms are saved. I’ll also show you how attach the uploaded files to an email and how to dynamically name the files and customize the recipient of the email based on the selections made in your Microsoft Form. I will also cover how to handle responses that don’t include any file uploads.

 

IN THIS VIDEO:

‌ Two types of MS Forms

‌ Where Microsoft Personal (OneDrive) Form File Uploads are Saved

‌ Where Microsoft Group Form File Uploads are Saved

‌ How to Add a File Upload Question to an MS Form

‌ How to get a Microsoft Form ID

‌ How to get a Microsoft Form Response

‌ How to Get the Dynamic Content Microsoft Form File Upload Content

‌ How to handle Single and Multiple Microsoft Form File Uploads

‌ How to use a Scope action to Organize and Group Your Flow Actions

‌ How to Get the File Content from an MS Form File Upload

‌ How to Collect All Files Uploaded to a MS Form and Attach to an Email

‌ How to Handle MS Form Response When a File Isn’t Uploaded

‌ How to Create an Email Key

‌ How to Send an Email to a Specific Recipient Based on Form Selection

‌ How to Create a Dynamic Output Based on Form Selection

 

-----

How to Add Microsoft Form File Uploads to a SharePoint List Item

 

In this Microsoft Power Automate Tutorial I’m going to cover how to add file uploads to a SharePoint list item. First, I’ll show you how to get the file name and content from the File Uploads from your Microsoft Form, then I’ll show you how to add those files to a SharePoint item.

 

IN THIS VIDEO:

 Two types of MS Forms

 Where Microsoft Personal (OneDrive) Form File Uploads are Saved

 Where Microsoft Group Form File Uploads are Saved

 How to Add a File Upload Question to an MS Form

 How to get a Microsoft Form ID

 How to get a Microsoft Form Response

 How to Get the Dynamic Content Microsoft Form File Upload Content

 How to handle Single and Multiple Microsoft Form File Uploads

 How to use a Scope action to Organize and Group Your Flow Actions

 How to Get the File Content from an MS Form File Upload

 How to Collect All Files from Multiple File Upload Questions

 How to Handle MS Form Response When a File Isn’t Uploaded

 How to Attach an MS Form Single File Upload to a SharePoint List Item

 How to Attach Multiple MS Form File Uploads to a SharePoint List Item

 How to Attach MS Form File Uploads to an Email

 

-----

 

How to Get a Microsoft Form RSVP Response into a SharePoint List

 

IN THIS VIDEO:

 How to get a Microsoft Form Response into SharePoint

 How to get a Microsoft Form ID

 How to get a Microsoft Form response

 How to Build a Microsoft Form with Conditional Fields

 How to used Branching in Microsoft Forms

 How to format Microsoft Form multiple choice responses for a SharePoint multi-choice column

 How to parse a Microsoft Form multiple choice response as string of text

 How to convert a text response to a number

 How to use the Switch action

 How to create a custom email confirmation for a Microsoft Form submission

 How to Create a Custom View in a SharePoint list

 How to use the Compose Action

 How to write Power Automate Expressions

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

Hello, its a very long flow but here it is:

cristineisles_0-1714136251540.pngcristineisles_1-1714136273682.pngcristineisles_2-1714136303831.png

 

 

@cristineisles I believe the logic in your flow needs to be adjusted. You haven't expanded the actions out so it's hard to see exactly what's going on in your flow. However, from what I can see, it looks like you are retrieving the form results from an Excel table and adding those results to a SP list. 

 

If that is correct, is there a reason that you aren't adding the form results using the dynamic content from the Get response details action directly into the SP list? I cover how to do that in this YT tutorial: How to Get a Microsoft Form RSVP Response into a SharePoint List

 

By doing it this way you can avoid having to get the data from Excel and you can retrieve the data directly from the Form.

 

Also, the YES and No branches of your condition have the same actions. Instead of running the same actions in your branches I recommend utilizing variables and/or expressions to streamline your flow so you only have to run those actions you currently have in your YES/NO branches once. 

 

If you can provide more insights I can provide specific recommendations. However, I would recommend checking out the videos I've linked in my original post first.

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

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