cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
BP-PT
Helper III
Helper III

Skills Bucket as Variable

Hello,

 

Due to the inability of pulling 'skills' out from Delve, I'm now trying to create a bucket of skills assigned to each member of staff, so that it would be something like:

 

StaffMember1: Science, Maths, English, Spanish

StaffMember2: Science

StaffMember3: Geography, German

etc.

 

Is the best way of me trying to achieve this, to 'initialise variable', with me then having to add one skill against a 'StaffMember' variable each time?

 

If it helps at all, I'm essentially trying to create an approval process, where the person with a matching skill for something is then selected.

 

Any help is much appreciated 🙂

 

Thanks

1 ACCEPTED SOLUTION

Accepted Solutions
Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,


Yes, that definitely helps.

 

I think this change would be sufficient, setting the RequiredSkill variable with the category value.

 

This way it will try and find the category from your session in the compose action list.

 

categoryvalue.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

25 REPLIES 25
Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

Are you using the default skills field from Delve? As far as I am aware it should be possible to retrieve the skills field values from Delve profiles via the Graph.

 

Below is an example of Get skills Graph query via an individual user id.

 

You should be able to use that same GET request with an HTTP action in Power Automate flow.

 

getskills_delve.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus, thanks for that response 🙂

I've given this a go directly in Graph and can indeed see this data being pulled through against my own account. When trying to add this functionality into Power Automate, what is that connector called, as I can see that some are premium?

If possible, the next step is for me to basically check against a 'category' attribute that I have elsewhere, so that approval requests will only go to the relevent users, then asking for them to present on that area of expertise, should they attain said skills.

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

That would be via the HTTP connector which is a premium one.

http_graph.png

 

It would also require an app registration in Azure AD to be able to interact with the Graph from flow. Lee Ford has written a good blog post about that:

https://www.lee-ford.co.uk/using-flow-with-graph-api/



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Thanks for that @Expiscornovus, that's really helpful.

 

I'm not sure if I'm going to be able to get the premium licenses I need unfortunately. With that being said, is there any other alternative way of associated skills with User1, User2, etc.?

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

It's probably not ideal, but you could always maintain skills in (or sync skills to) other data sources which don't require premium connectors. Examples are SharePoint lists, Excel File.

 

Another approach would be to maintain the mapping in the flow itself.

 

How many staff members/profiles are we talking about?



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


BP-PT
Helper III
Helper III

Hi @Expiscornovus ,

 

The mapping within the flow itself sounds perfect for now - at least until I can sort with premium connectors as a longer-term project perhaps.

 

There would only be 5-10 members for now, each with around 5-10 skills mapped to them. I therefore can't imagine that it would be too laborious to maintain the records directly within the flow.

 

I'd really appreciate any guidance on how I can perhaps achieve this directly within the flow 🙂 ?

BP-PT
Helper III
Helper III

Hi @Expiscornovus ,

 

The mapping within the flow itself sounds perfect for now - at least until I can sort with premium connectors as a longer-term project perhaps.

 

There would only be 5-10 members for now, each with around 5-10 skills mapped to them. I therefore can't imagine that it would be too laborious to maintain the records directly within the flow.

 

I'd really appreciate any guidance on how I can perhaps achieve this directly within the flow 🙂 ?

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

Yes sure, below is an example. Obviously amend it to your situation, this one works with a manual trigger action.

 

1. Add a manually trigger action with an Skill text input question. 

 

2. Add an initialize variable action for RequiredSkill. Use the skill input from the trigger.

 

inputrequiredskill.png

 

3. Add a compose. Add the mapping data in here. Below is some sample data. 

[
  {
    "Skill": "English",
    "StaffMember": "StaffMember1"
  },
  {
    "Skill": "Geography",
    "StaffMember": "StaffMember3"
  },
  {
    "Skill": "German",
    "StaffMember": "StaffMember3"
  },
  {
    "Skill": "Maths",
    "StaffMember": "StaffMember1"
  },
  {
    "Skill": "Science",
    "StaffMember": "StaffMember1"
  },
  {
    "Skill": "Science",
    "StaffMember": "StaffMember2"
  },
    {
    "Skill": "Spanish",
    "StaffMember": "StaffMember1"
  }
]

 

staffmembersmapping.png

 

4. Add a parse json action. Use the following schema.

 

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "Skill": {
                "type": "string"
            },
            "StaffMember": {
                "type": "string"
            }
        },
        "required": [
            "Skill",
            "StaffMember"
        ]
    }
}

 

parsejson_skills.png

 

5. Add a Filter Array action. This will filter the mapping and the result will only show the staffmembers which have the RequiredSkill value.

 

filterskills.png

 

Hope this helps to get you started?

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


BP-PT
Helper III
Helper III

Hi @Expiscornovus ,

 

That's super helpful, thank you for that. Unfortunately, however, the filter array doesn't appear to be filtering as intended. When testing the flow, I can see that the filter array is just returning the complete body of the 'Compose' command. Please see below for the brief outline of my flow path:

Flow screengrab.PNG

 

If I can get this filter array to filter as intended, the last step then is to basically get the flow to email all applicable staffmembers that match with an approval request (accept/decline to present on area of expertise)...

 

As always, really appreciate your help 🙂

 

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

Can you go to the flow history and take a screenshot of the flow that didn't work. And in that screenshot can you expand the RequiredSkill and Filter Array actions? This way I can see what the inputs and outputs of the flow were.

 

Below is an example of such a screenshot.

 

examplescreenshot_flowhistory.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus ,

 

Please see below 🙂

flowcapture.PNG

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

That looks ok. Can you do a peek code on your filter array action and paste the code over here?

 

peekcode_filterarray.png

 

The result should be something similar like this.
In your case it is probably 'Required_Skill' btw.

 

 

{
    "inputs": {
        "from": "@body('Parse_JSON')",
        "where": "@equals(variables('RequiredSkill'), item()['Skill'])"
    }
}

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


BP-PT
Helper III
Helper III

Hi @Expiscornovus ,

 

Thanks! 

Here's what I get:

 

{
    "inputs": {
        "from""@body('Parse_JSON')",
        "where""@equals(variables('Required_Skill'), triggerOutputs()?['body/Category/Value'])"
    }
}
Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

In your where section of the filter array you are using a category field from the trigger action.

 

We are comparing the variable value (cloud) with the skill value from the array. Can you replace that category field and use the skill field from the parse json action instead?



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus ,

 

That's correct, I'm trying to get the value from a 'Category' column in a O365 list, instead of a manually-selected 'Category' within the flow. Is that possible?

 

Thanks,

Billy 

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,

 

Sorry, I got a couple of follow-up questions because your requirements for the new setup are not entirely clear for me.

 

How does a category fit in the whole scenario of finding a staffmember with the right skill? Or did you just renamed the word 'skill' to the word 'category'?

 

And can you clarify what data you are trying to filter. Is it still the compose action (with the skill/staffmember mapping) from the earlier example I posted or are you now taking a different approach?

 

If it is the latter the previous example won't work and needs to be changed.

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


BP-PT
Helper III
Helper III

Hi @Expiscornovus 

 

Of course, no problem. Sorry for not being clearer!

 

So the idea is that I will select sessions for people to present in the business. These sessions are managed via Lists, with there being a 'Category' column. This column might be something, such as: Maths, English, Science, etc. for example.

 

The idea is then that the flow will send an approval to the relevant people that can potentially present on the subject. For example, if there is a session in lists with a category of 'Maths', I want the flow to then send an approval to all users that have the 'Maths' skill associated with them directly within the flow.

 

I hope that helps to clarify?

Expiscornovus
Multi Super User
Multi Super User

Hi @BP-PT,


Yes, that definitely helps.

 

I think this change would be sufficient, setting the RequiredSkill variable with the category value.

 

This way it will try and find the category from your session in the compose action list.

 

categoryvalue.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


BP-PT
Helper III
Helper III

@Expiscornovus Thank you so much for all your help! Just tested this and think it's working 🙂 

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (6,435)