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S_Pedersen
Level: Powered On

Store email in SharePoint

I want to store emails in either a SharePoint List or Document Library. I would prefer to store the entire email and then perhaps a few additional attributes. I can't find a way to do it.

 

I can use the 'SharePoint - Create File' Action to add the attachments into a Document Library. But I am limited by:

  1. an email with X attachments will be spread into X entries
  2. file will be overwritten if a file with the same filename already exists

Any way to work around that?

 

I tried 'SharePoint - Create Item' Action as well. But no way for me to save the attachments there. Even though a SharePoint List by default have an atttachment container.

7 REPLIES 7
Community Support Team
Community Support Team

Re: Store email in SharePoint

Hi @S_Pedersen,

 

Thanks for the feedback.

Currently Email Attachments can't be managed as a single data as it is defined as a collection.

If we use the create file action, it will then generate each file for every single attachments.

We have feedbacks submitted on this already.

See this thread:

https://powerusers.microsoft.com/t5/Flow-Forum/Add-an-attachment-to-a-sharepoint-list/m-p/18370#M434...

Check to see if the workaround would work for you.

Regards

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
S_Pedersen
Level: Powered On

Re: Store email in SharePoint

Thank you for the reply.

 

Any way to use Flow to save an entire mail message in a SharePoint Library or List? - Simply as a .msg object. Like you could in previous version of SharePoint.

It could be a workaround for me for now.

JRitmeijer
Level: Powered On

Re: Store email in SharePoint

I have created an entry in the 'Flow Ideas' facility. If you need the ability to get to the full email (in MSG or EML) format so it can be archived, or passed on to other services, then please upvote the idea.

 

https://powerusers.microsoft.com/t5/Flow-Ideas/Ability-to-extract-email-as-MSG-or-EML-file-from-vari...

Courtenay
Level: Powered On

Re: Store email in SharePoint

Hi there,

 

I just wanted to update this thread.

 

It is now possible to do this within flow using Parserr. We have just joined the Flow community and wanted to thank everyone in the flow team for making this possible:

 

https://flow.microsoft.com/en-us/services/shared_parserr/parserr/

 

Parserr allows you to turn incoming emails into useful data to use in various other 3rd party systems.You can use to extract anything trapped in email including email body contents and attachments.

 

Have a look here: https://parserr.com

jguay_1966
Level: Power Up

Re: Store email in SharePoint

Hi,

 

In my company, we use harmon.ie, an add-in for Outlook. It's fully integrated with SharePoint. We can drop a email in a SharePoint library directly from Outlook and a lot of information are stored by default.

 

To

Cc

From

Send

Received 

Subject

Original subject

Attachment

Importance

 

That add-in is also interesting for managing metadatas and files without leaving Outlook.

 

https://harmon.ie/product

Highlighted
susilacherla12
Level: Power Up

Re: Store email in SharePoint

Step 1 : Use the standard template "Save my mail attachments to a sharepoint document library". 

Step 2 : use filters in the on new email attachment as per your requirement 

Step 3 : Export email(v2). Use id as message id

Step 4 : apply to each create file . the catch is in storing the file name. pl store the file name with .eml extension and it would solve the problem.  pl choose whatever you want to chose as the content. 

 

Susila from Nokia (susila.cherla@nokia.com)

chetangarude
Level: Powered On

Re: Store email in SharePoint

@susilacherla12  Think you can share a screenshot to help the community?

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