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Struggling with JSON from survey to create item in SharePoint list or update item in the list if it already exists

Hello,

 

I'm trying to figure out how to create a Flow that will take data from a survey (Qualtrics) that is delivered to the Flow via JSON, then determine if the user info associated with the survey submission already exists in a specific SharePoint list.  If it does exist, I want to Update Item, and if it does not exist, I want to Create Item.  I tried following the following advice, but I'm still not really clear on the details of getting this to work and I'm still getting failures when I run the flow.

https://powerusers.microsoft.com/t5/Building-Flows/Create-or-update-an-item-in-SharePoint-list-witho...

I start with "When a HTTP request is received" in the Flow with method of "POST" (matching the output from the survey). 

My JSON schema is set to type: object and each of the properties is a string.  I have First Name, Last Name, Employee ID, etc. 

 

While the post above doesn't really cover the details of the "Parse JSON" component, I think I pretty much got that figured out, and I am able to get the flow to run beyond that point.  However, I am most confused at the "Apply to each" step shown in the post linked above. 

 

I added the "Apply to each" step then added a SharePoint "Get Item" step within that and selected "Body" for "Select an output from previous steps".  In the Get item I selected the site address and the list.  For Id, the only option I have is "Current item", so I selected that.  I am not offered the option of "Filter query".  Then I added a "Condition" step within the "Apply to each" section.  I tried following the screenshot and selected an expression of "length()" "is equal to" "0" and then "If yes - Create Item" and "If no - Update Item".  All Employee IDs are 9 digits, so if it's not 0, that means it exists in the list, and if it is 0, it's not there and needs to be created.  Makes sense to me.  However, I get this error when running the flow:

ExpressionEvaluationFailed. The execution of template action 'Apply_to_each' failed: the result of the evaluation of 'foreach' expression '@body('Parse_JSON')' is of type 'Integer'. The result must be a valid array.

I am stuck here.  Any advice?
17 REPLIES 17
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @BGinDenver,

 

An apply to each expects a collection of values (array) to loop through.

 

However, the error suggests that you are using a single number value instead in the Select an Output from previous steps field in the Apply to each action.

 

What schema are you using in your parse json?



Happy to help out! 🙂

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So when the survey data comes through, it's just one submission at a time, with one Employee ID number, so do I even need this "Apply to each"?  My goal is for this flow to recognize whether that employee ID already exists in the SharePoint list or not, and if it does, update it with the rest of the data coming from the survey, and if it doesn't, create a new item with the data from the survey. 

To answer your question, this is the schema in the Parse JSON (and I got this by using the "Generate from sample" function and pasting in the chunk of schema from the When an HTTP request is received function that is relevant to the Employee ID):

{
    "type""integer",
    "properties": {
        "$schema": {
            "type""string"
        },
        "type": {
            "type""string"
        },
        "properties": {
            "type""integer",
            "properties": {
                "Employee ID": {
                    "type""integer",
                    "properties": {
                        "type": {
                            "type""string"
                        }
                    }
                }
            }
        },
        "content": {
            "type""string"
        }
    }
}
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @BGinDenver,

 

No, in that case I would say you wouldn't need an apply to each. You can just directly use the Employee ID field.

 

I would use a Get Items action with a Filter Query which uses that Employee ID field. After that you can check with a condition action if it has found any results or not.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Thanks for the advice. I don't have the "Filter Query" option in my "Get item" action parameters though, and I can't seem to figure out why... When I expand to "Show advanced options" I only have "Limit Columns by View".  Also, "Id" is still a field in the regular options and it is required, and I'm not sure what to do with that.

Oops, sorry, simply mistake in syntax - it is Get items that has he filter query, not Get item.  Trying it out now, will report back.  Thanks!

I'm really struggling with the Filter Query step.  Should I be using an expression along with Dynamic Content there?  What should my Filter query look like?

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @BGinDenver,

 

Can you share a screenshot of your current flow setup? This way I can adapt my example to your situation.


Are you also able to share a sample payload of what your are receiving in the HTTP request? Obfuscate/anonymize that sample if needed. Just want to validate the json schema you are using based on the data you are receiving.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @BGinDenver ,

 

Could you share screenshot of flow you are working on. 

 

Thanks

This is the first part:

Flow-screenshot-part-1.jpg

The next step would be a condition that determines if the Employee ID from the HTTP request is present in the SharePoint list, and if so, Update Item, and if not , Create Item. 

Here is a sample of the raw output from the HTTP request:

{
    "headers": {
        "Connection""close",
        "Host""prod-108.westus.logic.azure.com",
        "User-Agent""Qualtrics,Web,Service,Flow",
        "Content-Length""555",
        "Content-Type""application/json"
    },
    "queries": {
        "Employee ID""900000000"
    },
    "body": {
        "Mobile Phone""7205551212",
        "Home Phone""",
        "Personal Email""bg@personal.com",
        "Home Address - Street 1""123 Main St.",
        "Home Address - Street 2""#101",
        "Home Address - City""Denver",
        "Home Address - State""CO",
        "Home Address - ZIP""10001",
        "Emergency Contact - Name""A G",
        "Emrgency Contact - Phone""3035551212",
        "Emergency Contact - Relationship""Brother",
        "Computer Asset Number""CN202203",
        "First Name""B",
        "Last Name""G",
        "Employee ID""900000000",
        "Employee Email""bg@bg.com",
        "Full Name""G, B"
    }
}

Hello, thought I'd follow up to see if anyone has any further advice.  Thanks!

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @BGinDenver,

 

Apologies, I totally missed your reply. 

 

What is the name in the Employee Info list in SharePoint you want to match?

 

Below is an example of a filter query with a field from the When an HTTP request is received action.

 

employeeid_eqemployeeid.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hello again, sorry for the delay, but I got sidetracked with, well, work.  Revisiting this, I've now made it past the "Get Items" step and am now receiving this error on the "Apply to each" step (and if you'll recall, it forces "apply to each" on me when I select Condition after Get Items):

ExpressionEvaluationFailed. The execution of template action 'Apply_to_each' failed: the result of the evaluation of 'foreach' expression '@triggerBody()?['Employee ID']' is of type 'String'. The result must be a valid array.

It seems it has to do with the fact that my data comes in as a string, but it wants an array because it's "apply to each", but I'm only bringing in one item each time and I don't know how to get it to let me create a condition without forcing the "apply to each" container around it. 

Actually, please disregard the last message.  I got everything working except that it's creating new items in SharePoint when it should be updating them, but I think I can sort that out.  And if not, it might be a new question here.  Thanks for your help. 

I actually am stuck myself trying to parse json. I web to your blog. Is there anyway we can connect to ask a few questions?

jeh6494
Regular Visitor

Hi,

Did your code generate automatically from sample or did you create it? When I try to generate it, nothing came up. I used the link: https://wxwr.medium.com/syncing-qualtrics-survey-results-to-excel-and-powerbi-using-power-automate-f... and it didn't really give much detail on how to parse either. The article made it seem like we had to type in the code, but I have zero programming experience. 

Hi @jeh6494,

 

It might be useful to post a new thread about your specific issue. This way you can post some more details (screenshots, etc.) about your setup and your issue which might help troubleshooting and finding a solution.

 

In addition to that also other community members will notice this new thread and can help you out as well. I am not the only person helping out 😁



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


jeh6494
Regular Visitor

You are right! I just made an account to search for an answer, so I will do that. Thank you! 

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