cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Mahipundir
Helper II
Helper II

Submit-form-approval-email-content

Hello, 

 

I'm a newborn baby who has almost zero understanding of how MS flow works. 

 

I would like to know if there is any way copy form content and send as attachment .pdf or .doc.? 

I read a few posts https://powerusers.microsoft.com/t5/Building-Flows/Send-MS-Form-results-as-email-attachment-not-just... and tried for my purpose but it doesn't work properly.  

 

Flow works until approval part and I also know how to display dynamic content in the email which works fine. please look these screen shots

Form submittedForm submittedapprovalapprovalemail contentemail content

 

 

 

This what I'm trying to achieve

 

  • Submit a form
  • Email submitter 
  • Send for approval iam@boss.com
  • If approved (email form content as pdf. or .doc or excel to sidekick@boss.com)
  • If Rejected (email reason to the submitter )
  • Create or add form content a SharePoint excel sheet or doc.

 

Any help would be appreciated. 

 

Thankkkooo 

Mahi

30 REPLIES 30
RezaDorrani
Community Champion
Community Champion

Hi @Mahipundir 

 

 

Use Outcome dynamic content in If condition

 

Outcome is equal to Approve

 

Regards,

Reza Dorrani

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

Please follow this document how to create Word and PDF documents from Microsoft Forms using Microsoft Flow.

 

https://plumsail.com/docs/documents/v1.x/flow/how-tos/documents/create-word-and-pdf-documents-from-m...

 

If you want any futher help please let me know.

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

This might be helpful as well.

 

https://www.youtube.com/watch?v=4OJDkBBEdhI&feature=player_embedded

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Thank you @RezaDorrani  using response equal to approve also work. is there any benefit using Outcome is equal to Approve .? 

 

 

Many Thank

Mahi

Mahipundir
Helper II
Helper II

Update

 

  • Submitting MS form (works)
  • Approval works (works)
  • If yes (add Share-point record) (works)
  • email (form content) (works)

Only one issue I'm facing in both cases Approved or rejected it creates a share-point record. I would like if approved only then. 

 

Please look screenshot.

 

Capture.PNGCapture1.PNG

 

 

 

Don't know what is not right here any advice would be very helpful. 

 

Many Thanks

Mahi

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

The screenshot looks ok and can see only the create item is under the Yes condition.

 

Could you post a history of your flow run? 

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hi @abm 

 

thanks for your reply 

I think this is what you were talking about..? 

Capture.PNG

If not I can PM you the history ..? it's an excel sheet 

 

Many Thanks

Mahi

I don't think MS community let us send files. but here is the history. 

 

Simply copy this to excel (hope that will make some sense) 

 

Run start time Run end time Run ID Run status Run error message Run link Trigger status Trigger method Trigger input Trigger output Trigger start time Trigger end time Get_response_details - status Get_response_details - method Get_response_details - input Get_response_details - output Get_response_details - start time Get_response_details - end time Start_and_wait_for_an_approval - status Start_and_wait_for_an_approval - method Start_and_wait_for_an_approval - input Start_and_wait_for_an_approval - output Start_and_wait_for_an_approval - start time Start_and_wait_for_an_approval - end time Send_an_email_(V2)_2 - status Send_an_email_(V2)_2 - method Send_an_email_(V2)_2 - input Send_an_email_(V2)_2 - output Send_an_email_(V2)_2 - start time Send_an_email_(V2)_2 - end time Get_response_details_2 - status Get_response_details_2 - method Get_response_details_2 - input Get_response_details_2 - output Get_response_details_2 - start time Get_response_details_2 - end time Get_user_profile_(V2) - status Get_user_profile_(V2) - method Get_user_profile_(V2) - input Get_user_profile_(V2) - output Get_user_profile_(V2) - start time Get_user_profile_(V2) - end time Create_item - status Create_item - method Create_item - input Create_item - output Create_item - start time Create_item - end time Send_an_email_(V2) - status Send_an_email_(V2) - method Send_an_email_(V2) - input Send_an_email_(V2) - output Send_an_email_(V2) - start time Send_an_email_(V2) - end time
08/14/2019 10:42:58 08/14/2019 11:05:16 08586358275071305886054444817CU00 Succeeded https://flow.microsoft.com/manage/environments/Default-c417a09e-ffcc-490d-bf50-c93b3be48b6f/flows/f0... Succeeded "{
""path"": ""/formapi/api/forms/nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu/webhooks"",
""host"": {
""api"": {
""runtimeUrl"": ""https://uk-001.azure-apim.net/apim/microsoftforms""
},
""connection"": {
""name"": ""/providers/Microsoft.PowerApps/apis/shared_microsoftforms/connections/shared-microsoftform-55c965a3-c414-4dc2-b499-a105e08c87d1""
}
}
}" "{
""headers"": {
""Connection"": ""Keep-Alive"",
""Expect"": ""100-continue"",
""Host"": ""prod-29.uksouth.logic.azure.com"",
""X-CorrelationId"": ""6ea4ab68-bc39-430e-8943-8a88792f75fb"",
""Content-Length"": ""267"",
""Content-Type"": ""application/json; charset=utf-8""
},
""body"": {
""value"": [
{
""webhookId"": ""852eba12-bcb7-453f-bfea-1fc9b8f76c57"",
""eventType"": ""ResponseAdded"",
""resourceData"": {
""formId"": ""nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu"",
""responseId"": 7
},
""eventTime"": ""2019-08-14T10:42:58.2207440Z""
}
]
}
}" 08/14/2019 10:42:58 08/14/2019 10:42:58 Succeeded get 08/14/2019 11:05:16 08/14/2019 11:05:16 Succeeded 08/14/2019 11:05:16 08/14/2019 11:05:16 Succeeded post 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped get 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped get 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped post 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped post 08/14/2019 11:05:16 08/14/2019 11:05:16
08/14/2019 10:39:05 08/14/2019 10:40:22 08586358277395853056703480971CU18 Succeeded https://flow.microsoft.com/manage/environments/Default-c417a09e-ffcc-490d-bf50-c93b3be48b6f/flows/f0... Succeeded "{
""path"": ""/formapi/api/forms/nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu/webhooks"",
""host"": {
""api"": {
""runtimeUrl"": ""https://uk-001.azure-apim.net/apim/microsoftforms""
},
""connection"": {
""name"": ""/providers/Microsoft.PowerApps/apis/shared_microsoftforms/connections/shared-microsoftform-55c965a3-c414-4dc2-b499-a105e08c87d1""
}
}
}" "{
""headers"": {
""Connection"": ""Keep-Alive"",
""Expect"": ""100-continue"",
""Host"": ""prod-29.uksouth.logic.azure.com"",
""X-CorrelationId"": ""6d2ef0f9-d17d-470c-ad2f-d035fae6e46d"",
""Content-Length"": ""267"",
""Content-Type"": ""application/json; charset=utf-8""
},
""body"": {
""value"": [
{
""webhookId"": ""852eba12-bcb7-453f-bfea-1fc9b8f76c57"",
""eventType"": ""ResponseAdded"",
""resourceData"": {
""formId"": ""nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu"",
""responseId"": 6
},
""eventTime"": ""2019-08-14T10:39:05.7502783Z""
}
]
}
}" 08/14/2019 10:39:05 08/14/2019 10:39:05 Succeeded get 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded 08/14/2019 10:40:22 08/14/2019 10:40:22 Skipped post 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded get 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded get 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded post 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded post 08/14/2019 10:40:22 08/14/2019 10:40:22

 

I hope it's correct. 

 

Many Thanks 

Mahi

 

 

 

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

Yes it is and thanks for the post but you need to iterate the loop and see where in the no condition it creates the SharePoint list item?

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials


@abm wrote:

Hi @Mahipundir ,

 

"where in the no condition it creates the SharePoint list item?"

 


No, it doesn't it emails the submitter if the condition is no. please see the screenshot. Capture.PNG

That's it. 

 

Thank you 

Mahi

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

You mentioned "Only one issue I'm facing in both cases Approved or rejected it creates a share-point record. I would like if approved only then." 

 

I can't see this from your first screenshot you provided. As you mentioned under the no condition there are no create sharepoint record.

 

I am missing something here?

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Thanks @abm 

 

Sorry, if it was difficult to understand, what I meant. 

 

Right now I'm only having one issue which is if "Approval request got reject" flow still add entries to SharePoint doc which I don't want. I only want entries added to Sharepoint when "Approval request get approve". 

 

I hope it makes sense now 😄

 

Kind Regards

Mahi

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

Thanks for your quick reply. Here below I am using your screenshot. Where does it creates the entries to SharePoint doc?  Sorry still I am not following you.

 

mh1.png

 

Thanks

 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hi @abm 

 

Thank you 

 

 

So after Condition

If Outcome equal to Approve (If Yes) then it creates entries or adds new data (Create item) to .cvs or .doc in SharePoint>sites>documents

 

Thank You 

Mahi 

 

 

 

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

It make sense now 🙂 thanks.

 

So what you could do is declare a variable before the condition where you check approval. This variable type is boolean. Under the Yes condition set the flag as true. Then at the end step check the flag is true or false. Add the create sharepoint action under the true statement.

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hi @abm 

 

ah ha, I see what you meant, and tried but no success adding a variable before condition. 

 

Would you be able to show me one example (screenshots).? 

 

 

Kind Regards

Mahi

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

Could you please send me your screenshot? Lets see whether I can pick something from that or not?

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hi @abm 

 

Capture.PNG

 

 

I can setup value but it's not letting me set up variable name. and seems like this is wrong 😕

 

 

Thank you 

Mahi

abm
Most Valuable Professional
Most Valuable Professional

Hi @Mahipundir ,

 

Thanks for your reply.

 

This is what you need to do.

 

First declare the variable just after when a new response is submitted.

resp1.png

Set the variable to true after the outcome check under the yes statement.

resp2.png

 

Finally check the variable is true or false.

resp3.png

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

 

Thanks

 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (6,596)