Submit-form-approval-email-content

[Mahipundir]

Hello, 

I'm a newborn baby who has almost zero understanding of how MS flow works. 

I would like to know if there is any way copy form content and send as attachment .pdf or .doc.? 

I read a few posts https://powerusers.microsoft.com/t5/Building-Flows/Send-MS-Form-results-as-email-attachment-not-just... and tried for my purpose but it doesn't work properly.  

Flow works until approval part and I also know how to display dynamic content in the email which works fine. please look these screen shots

Form submittedapprovalemail content

This what I'm trying to achieve

• Submit a form
• Email submitter 
• Send for approval iam@boss.com
• If approved (email form content as pdf. or .doc or excel to sidekick@boss.com)
• If Rejected (email reason to the submitter )
• Create or add form content a SharePoint excel sheet or doc.

Any help would be appreciated. 

Thankkkooo 

Mahi

[RezaDorrani]

Hi @Mahipundir 

Use Outcome dynamic content in If condition

Outcome is equal to Approve

Regards,

Reza Dorrani

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

[abm]

Hi @Mahipundir ,

Please follow this document how to create Word and PDF documents from Microsoft Forms using Microsoft Flow.

https://plumsail.com/docs/documents/v1.x/flow/how-tos/documents/create-word-and-pdf-documents-from-m...

If you want any futher help please let me know.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks

[abm]

Hi @Mahipundir ,

This might be helpful as well.

https://www.youtube.com/watch?v=4OJDkBBEdhI&feature=player_embedded

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks

[Mahipundir]

Thank you @RezaDorrani  using response equal to approve also work. is there any benefit using Outcome is equal to Approve .? 

Many Thank

Mahi

[Mahipundir]

Update

• Submitting MS form (works)
• Approval works (works)
• If yes (add Share-point record) (works)
• email (form content) (works)

Only one issue I'm facing in both cases Approved or rejected it creates a share-point record. I would like if approved only then. 

Please look screenshot.

Don't know what is not right here any advice would be very helpful. 

Many Thanks

Mahi

[abm]

Hi @Mahipundir ,

The screenshot looks ok and can see only the create item is under the Yes condition.

Could you post a history of your flow run? 

Thanks

[Mahipundir]

Hi @abm 

thanks for your reply 

I think this is what you were talking about..? 

If not I can PM you the history ..? it's an excel sheet 

Many Thanks

Mahi

[Mahipundir]

I don't think MS community let us send files. but here is the history. 

Simply copy this to excel (hope that will make some sense) 

Run start time Run end time Run ID Run status Run error message Run link Trigger status Trigger method Trigger input Trigger output Trigger start time Trigger end time Get_response_details - status Get_response_details - method Get_response_details - input Get_response_details - output Get_response_details - start time Get_response_details - end time Start_and_wait_for_an_approval - status Start_and_wait_for_an_approval - method Start_and_wait_for_an_approval - input Start_and_wait_for_an_approval - output Start_and_wait_for_an_approval - start time Start_and_wait_for_an_approval - end time Send_an_email_(V2)_2 - status Send_an_email_(V2)_2 - method Send_an_email_(V2)_2 - input Send_an_email_(V2)_2 - output Send_an_email_(V2)_2 - start time Send_an_email_(V2)_2 - end time Get_response_details_2 - status Get_response_details_2 - method Get_response_details_2 - input Get_response_details_2 - output Get_response_details_2 - start time Get_response_details_2 - end time Get_user_profile_(V2) - status Get_user_profile_(V2) - method Get_user_profile_(V2) - input Get_user_profile_(V2) - output Get_user_profile_(V2) - start time Get_user_profile_(V2) - end time Create_item - status Create_item - method Create_item - input Create_item - output Create_item - start time Create_item - end time Send_an_email_(V2) - status Send_an_email_(V2) - method Send_an_email_(V2) - input Send_an_email_(V2) - output Send_an_email_(V2) - start time Send_an_email_(V2) - end time
08/14/2019 10:42:58 08/14/2019 11:05:16 08586358275071305886054444817CU00 Succeeded https://flow.microsoft.com/manage/environments/Default-c417a09e-ffcc-490d-bf50-c93b3be48b6f/flows/f0... Succeeded "{
""path"": ""/formapi/api/forms/nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu/webhooks"",
""host"": {
""api"": {
""runtimeUrl"": ""https://uk-001.azure-apim.net/apim/microsoftforms""
},
""connection"": {
""name"": ""/providers/Microsoft.PowerApps/apis/shared_microsoftforms/connections/shared-microsoftform-55c965a3-c414-4dc2-b499-a105e08c87d1""
}
}
}" "{
""headers"": {
""Connection"": ""Keep-Alive"",
""Expect"": ""100-continue"",
""Host"": ""prod-29.uksouth.logic.azure.com"",
""X-CorrelationId"": ""6ea4ab68-bc39-430e-8943-8a88792f75fb"",
""Content-Length"": ""267"",
""Content-Type"": ""application/json; charset=utf-8""
},
""body"": {
""value"": [
{
""webhookId"": ""852eba12-bcb7-453f-bfea-1fc9b8f76c57"",
""eventType"": ""ResponseAdded"",
""resourceData"": {
""formId"": ""nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu"",
""responseId"": 7
},
""eventTime"": ""2019-08-14T10:42:58.2207440Z""
}
]
}
}" 08/14/2019 10:42:58 08/14/2019 10:42:58 Succeeded get 08/14/2019 11:05:16 08/14/2019 11:05:16 Succeeded 08/14/2019 11:05:16 08/14/2019 11:05:16 Succeeded post 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped get 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped get 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped post 08/14/2019 11:05:16 08/14/2019 11:05:16 Skipped post 08/14/2019 11:05:16 08/14/2019 11:05:16
08/14/2019 10:39:05 08/14/2019 10:40:22 08586358277395853056703480971CU18 Succeeded https://flow.microsoft.com/manage/environments/Default-c417a09e-ffcc-490d-bf50-c93b3be48b6f/flows/f0... Succeeded "{
""path"": ""/formapi/api/forms/nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu/webhooks"",
""host"": {
""api"": {
""runtimeUrl"": ""https://uk-001.azure-apim.net/apim/microsoftforms""
},
""connection"": {
""name"": ""/providers/Microsoft.PowerApps/apis/shared_microsoftforms/connections/shared-microsoftform-55c965a3-c414-4dc2-b499-a105e08c87d1""
}
}
}" "{
""headers"": {
""Connection"": ""Keep-Alive"",
""Expect"": ""100-continue"",
""Host"": ""prod-29.uksouth.logic.azure.com"",
""X-CorrelationId"": ""6d2ef0f9-d17d-470c-ad2f-d035fae6e46d"",
""Content-Length"": ""267"",
""Content-Type"": ""application/json; charset=utf-8""
},
""body"": {
""value"": [
{
""webhookId"": ""852eba12-bcb7-453f-bfea-1fc9b8f76c57"",
""eventType"": ""ResponseAdded"",
""resourceData"": {
""formId"": ""nqAXxMz_DUm_UMk7O-SLb7t4nzcBQs9FoYyWeTw2UMJUOUpFSkRSWEI5MEZPNElDMEZEN0pQT0M1VyQlQCN0PWcu"",
""responseId"": 6
},
""eventTime"": ""2019-08-14T10:39:05.7502783Z""
}
]
}
}" 08/14/2019 10:39:05 08/14/2019 10:39:05 Succeeded get 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded 08/14/2019 10:40:22 08/14/2019 10:40:22 Skipped post 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded get 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded get 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded post 08/14/2019 10:40:22 08/14/2019 10:40:22 Succeeded post 08/14/2019 10:40:22 08/14/2019 10:40:22

I hope it's correct. 

Many Thanks 

Mahi

[abm]

Hi @Mahipundir ,

Yes it is and thanks for the post but you need to iterate the loop and see where in the no condition it creates the SharePoint list item?

Thanks

[Mahipundir]

---

@abm wrote:

Hi @Mahipundir ,

"where in the no condition it creates the SharePoint list item?"

---

No, it doesn't it emails the submitter if the condition is no. please see the screenshot. 

That's it. 

Thank you 

Mahi

[abm]

Hi @Mahipundir ,

You mentioned "Only one issue I'm facing in both cases Approved or rejected it creates a share-point record. I would like if approved only then." 

I can't see this from your first screenshot you provided. As you mentioned under the no condition there are no create sharepoint record.

I am missing something here?

Thanks

[Mahipundir]

Thanks @abm 

Sorry, if it was difficult to understand, what I meant. 

Right now I'm only having one issue which is if "Approval request got reject" flow still add entries to SharePoint doc which I don't want. I only want entries added to Sharepoint when "Approval request get approve". 

I hope it makes sense now 😄

Kind Regards

Mahi

[abm]

Hi @Mahipundir ,

Thanks for your quick reply. Here below I am using your screenshot. Where does it creates the entries to SharePoint doc?  Sorry still I am not following you.

Thanks

[Mahipundir]

Hi @abm 

Thank you 

So after Condition

If Outcome equal to Approve (If Yes) then it creates entries or adds new data (Create item) to .cvs or .doc in SharePoint>sites>documents

Thank You 

Mahi 

[abm]

Hi @Mahipundir ,

It make sense now 🙂 thanks.

So what you could do is declare a variable before the condition where you check approval. This variable type is boolean. Under the Yes condition set the flag as true. Then at the end step check the flag is true or false. Add the create sharepoint action under the true statement.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks

[Mahipundir]

Hi @abm 

ah ha, I see what you meant, and tried but no success adding a variable before condition. 

Would you be able to show me one example (screenshots).? 

Kind Regards

Mahi

[abm]

Hi @Mahipundir ,

Could you please send me your screenshot? Lets see whether I can pick something from that or not?

Thanks

[Mahipundir]

Hi @abm 

I can setup value but it's not letting me set up variable name. and seems like this is wrong 😕

Thank you 

Mahi

[abm]

Hi @Mahipundir ,

Thanks for your reply.

This is what you need to do.

First declare the variable just after when a new response is submitted.

Set the variable to true after the outcome check under the yes statement.

Finally check the variable is true or false.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks