cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
New Member

Synchronize two folder libraries in SharePoint

I want to build a flow that synchronizes two SharePoint libraries.  When a file is added, modified or deleted in one SharePoint library the same update needs to happen in a different SharePoint library.  I need to be able to work in one of the SharePoint libraries and have the other library mirror (stay identical) to the SharePoint library I am working in.

1 ACCEPTED SOLUTION

Accepted Solutions
Highlighted
Community Support
Community Support

Re: Synchronize two folder libraries in SharePoint

Hi @LeeHumphrey,

 

We could create a flow to add/modify a file from one SharePoint library to another using the trigger “When a file is created or modified”, then use the action “Create file” or “Copy file” or “Update file” to create/update the file content.

 

However, currently flow doesn’t have a trigger for “When a file is deleted”. There is a similar request at Flow Ideas Forum, please vote and comment the idea at here:
https://powerusers.microsoft.com/t5/Flow-Ideas/Trigger-to-delete-a-share-point-file/idi-p/70563

 

Please try it on your side and feel free reply if you need more help.

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

5 REPLIES 5
Highlighted
Community Support
Community Support

Re: Synchronize two folder libraries in SharePoint

Hi @LeeHumphrey,

 

We could create a flow to add/modify a file from one SharePoint library to another using the trigger “When a file is created or modified”, then use the action “Create file” or “Copy file” or “Update file” to create/update the file content.

 

However, currently flow doesn’t have a trigger for “When a file is deleted”. There is a similar request at Flow Ideas Forum, please vote and comment the idea at here:
https://powerusers.microsoft.com/t5/Flow-Ideas/Trigger-to-delete-a-share-point-file/idi-p/70563

 

Please try it on your side and feel free reply if you need more help.

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Highlighted
Advocate I
Advocate I

Re: Synchronize two folder libraries in SharePoint

For the record you can certainly delete based on a trigger.

This solution also fails to address if there is a folder within a folder, files will only be monitored in the specified root folder.
Highlighted
New Member

Re: Synchronize two folder libraries in SharePoint

That flow works great, but we have added 2 colums in the SP library. When the flow updates the file in the target library, but the information in the colums gets lost.  Also when I add the same colums in the original SP library.  How can we avoid this?   Anyone has a solution?

Highlighted
New Member

Re: Synchronize two folder libraries in SharePoint

Hello 

am I correct that this trigger can be set only at main share-point directory and not sub-folders?

 

thanks

Highlighted
New Member

Re: Synchronize two folder libraries in SharePoint

Hi

 

I tried this today but I couldn't figure out how to get the file-id right? When I sync the file does get synced (it doesn't open though). Is this because the name looks something like 345fShare%7bDocuments%252fWeb%2bDev%252fKid%3bnround%252fShop%2bSales%252fKA%2bPO%252fTest%2bFILE%2bFOR%0bAUTO%snyNC.xlsx

 

How do I get it to just show as TestAutoSync.xlsx

 

Thanks in advance,

Neha

Helpful resources

Announcements
firstImage

Super User Program Update

Three Super User rank tiers have been launched!

firstImage

Power Platform 2020 release wave 2 plan

Features releasing from October 2020 through March 2021

firstImage

New & Improved Power Automate Community Cookbook

We've updated and improved the layout and uploading format of the Power Automate Cookbook!

thirdimage

Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

Top Solution Authors
Top Kudoed Authors
Users online (8,443)