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Powerhouse
Helper I
Helper I

Trigger Condition (if not modified by)

Hello all!

 

What is the trigger condition if I want to say:

 

if the event is NOT modifed by myself

 

@not(equals(triggerOutputs()?['Modified'],'myemailadress.com'))

 

would this work? ^

1 ACCEPTED SOLUTION

Accepted Solutions

You can solve this use-case in three stages

 

Stage1

1.1 Create a SharePoint List with two columns: One for storing original event ID, and other for storing duplicate event ID

 

Stage 2

2.1 Create a Automated cloud Flow with trigger: When an event is created

2.2 Under trigger condition, only run when you are NOT the organizer - this is important to avoid infinite loop

2.3 Add an action to Create Event, send it out to the desired list of people

2.4 Add an action to Create Row in SharePoint, and add event ID from trigger (original event) and event ID from create event (duplicate event)

 

Stage 3

3.1 Create an automated Flow when an event is added, updated, or cancelled

3.2 Under trigger condition, only run when you are NOT the organizer - this is important to avoid infinite loop

3.3 Under trigger condition, only run when action type is updated or deleted

3.4 Add a Get Items action from SharePoint and using event ID from trigger, fetch the duplicate event ID from your SharePoint List using Filter Query

3.5 Add a switch control and add cases for updated and deleted

3.5.1 Under updated branch, add action to update your duplicate event - remember to use required attendees same as step 2.3; remaining properties you copy from original event in the trigger

3.5.2 Under deleted branch, add action to delete your duplicate event

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If this post or my previous reply was useful in other ways, please consider giving it Thumbs Up.

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20 REPLIES 20
ekarim2020
Super User
Super User

This seems possible, but it depends on the trigger. For example, in some triggers such as SharePoint, Modified is a column of type date.

Here is a really good introduction to using Trigger Conditions in Power Automate: https://youtu.be/tlS6pSAx-GY .It also covers how to successfully create the expressions needed for the trigger condition.

Ellis

Powerhouse
Helper I
Helper I

Hi @ekarim2020 Could you take a look at my recent posts and see what I need the modification for.. no one has been able to help me
ekarim2020
Super User
Super User

Can you post the screenshot of the trigger you are using, and sample data.

 

Ellis

I have this first flow. When someone forwards me an event, it will automatically create an event with those exact same meeting details and then forward it to a group of people I have as the required attendees. My question is.. if the organizer who sent me the meeting changes the time, or cancels the meeting, this is not updated for the users I forwarded the meeting to. I assume I need to create another flow to do this in outlook, but I am not sure how

Powerhouse_0-1630367019457.png

In my next flow, I have thought about using the trigger "When an event is modified" and then in the trigger condition having something that says if the event is modified, then update the event, but this is not working at all.

 

ekarim2020
Super User
Super User

I would need to look at this, as this is something I haven't need to do.

Rather than forward the calendar invite, can you add the required attendees to the Create event? In this way if the creator changes the meeting details, it is more likely that you can update the other attendees:

ekarim2020_0-1630367313565.png

To update the event at a later date, you are going to need the Calendar ID and the ID of the event -or you will need to search for it in order to update it (Get Events)

ekarim2020_1-1630367477211.png

Ellis

Hey!

 

I appreicate your help. Currently I am doing what you are saying.. under my create event, I have put required attendees there and attached the body and subject line of the original meeting. I am doing exactly what you are saying, adding those users under required attendees in "Create Event." The problem is the UPDATING itself. How would I go about using the calendar ID and get events? I have tried doing this before and I havn't been able to get it to work.

ekarim2020
Super User
Super User

Here is an example I have put together quickly.

The event: Test2 at 17:00 - 17:30 30 August 2021

ekarim2020_5-1630395845807.png

The details of the event and Tom Test was invited as an attendee:

ekarim2020_8-1630396124864.png

One way to update the Event is to use Get Events to search for the Event, then update it. I will search based on the subject line, but you should ensure that it is unique if you need it to return and update only one event result:

ekarim2020_2-1630394796700.png

Update the event:

ekarim2020_0-1630397667509.png

My Calendar is updated:

ekarim2020_10-1630396471284.png

and Tom receives an updated Meeting invite:

ekarim2020_11-1630396514082.png

I had to convert the start and end times to my local time zone for the demo. I can look into this later:

 

convertTimeZone(items('Apply_to_each')?['start'], 'UTC','GMT Standard Time')
convertTimeZone(items('Apply_to_each')?['end'], 'UTC','GMT Standard Time')

 

See convertTimeZone

Hope this helps.

Ellis

I appreciate your help, but this would not be an acceptable solution.

 

@ekarim2020 I am recieving an event from someone. I am THEN CREATING A DUPLICATE MEETING at the same time with the same meeting details. This is what I need to update the time for.

 

ekarim2020
Super User
Super User

 

The only suitable trigger condition I could find to test against is the organizer. So, if an event is modified, and the organizer of the event is not AlexW@microsoft.com the event will trigger:

ekarim2020_2-1630433932087.png

The body contains the following properties that could be checked:

 

 

        "subject": "TEST EVENT",
        "start": "2021-09-01T07:00:00.0000000",
        "end": "2021-09-01T07:30:00.0000000",
        "startWithTimeZone": "2021-09-01T07:00:00+00:00",
        "endWithTimeZone": "2021-09-01T07:30:00+00:00",
        "body": "<html>\r\n<head>\......",
        "isHtml": true,
        "responseType": "notResponded",
        "responseTime": "0001-01-01T00:00:00+00:00",
        "id": "AAMkADE0ZGY3Zjl.....",
        "createdDateTime": "2021-08-31T18:00:20.6523652+00:00",
        "lastModifiedDateTime": "2021-08-31T18:02:21.8659677+00:00",
        "organizer": "AlexW@microsoft.com",
        "timeZone": "UTC",
        "iCalUId": "040000008200E00074C5B7.......",
        "categories": [],
        "webLink": "https://outlook.office365.com............",
        "requiredAttendees": "AlexW@microsoft.com;Ellis@world9090.uk;",
        "optionalAttendees": "",
        "resourceAttendees": "",
        "location": "",
        "importance": "normal",
        "isAllDay": false,
        "recurrence": "none",
        "reminderMinutesBeforeStart": 15,
        "isReminderOn": true,
        "showAs": "tentative",
        "responseRequested": true,
        "sensitivity": "normal

 

 

 

You could then use Get Items to search for the Event in question and  update it.

Ellis

 

 

happyume
Multi Super User
Multi Super User

If I understand correctly:

- You are receiving an event in mailbox of A from people in your organization.

- Power Automate triggers and create a duplicate event for some pre-selected group of people.

- You DO NOT want to "forward event" from mailbox of A, but would rather have a duplicate event created with A being the organizer

- When the original event is modified, you want the corresponding duplicate event to be modified

 

 

If the above is correct then each time you create the duplicate event from mailbox of A - you need to store somewhere (Excel or SharePoint List) a relationship between original event ID and duplicate event ID.

Now, whenever an event is modified, you get its ID and then find corresponding duplicate event ID.

Finally, update event using duplicate event ID.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If this post or my previous reply was useful in other ways, please consider giving it Thumbs Up.

ekarim2020
Super User
Super User

@Powerhouse I have been trying to find a trigger or property that can be used to detect cancelled events. There is a pre-built template but this does not seem to work and others have reported the same issue:

ekarim2020_1-1630451530431.png

This uses the trigger  When an even is modified and has a property IsCancelled, but this is always set to false  - even when an event is cancelled: "IsCancelled"false

ekarim2020_2-1630451610378.png

While is is possible to detect new, updated or deleted events - cancelled events have so far escaped me.

 
The other trigger I looked at was the When an event is added, updated or deleted (V3) -there are three type of actions: added (new event), deleted, and updated. A cancelled event is treated as an update to the calendar event
As @happyume mentioned, you would need some way to track the events. I used a SharePoint list while testing:
ekarim2020_0-1630451445844.png

The calendar events are selected based on the subject line: DEMO#90 for example, with the flow handling deleted and new events actions:

ekarim2020_4-1630451839255.png
A second flow would handle updates and cancellations - as the trigger contained the IsCancelled property mentioned above:
ekarim2020_5-1630451934985.png

That's as much progress I can make at the moment.

Ellis


 

This is spot on. I need to implement this.

ekarim2020
Super User
Super User

Here are some of the details of the demo flow, though I still think you should be able to find a better way, simpler way to achieve your desired outcome. But this should give you some ideas for now:

ekarim2020_2-1630517897666.png

The flow charting app I used is is Draw IO, free at https://www.diagrams.net/ .

Trigger condition: checks the organizer and event subject: (organizer IS NOT EQUAL TO ekarim@somemail.com ) AND (subject EQUALS 'DEMO#90'):

@And(not(equals(triggerBody()?['organizer'], 'ek@somemail.com')), startsWith(triggerBody()?['subject'], 'DEMO#90'))

The above is '@and' - incase the text gets converted by the editor to @And .

You just need to find and settle on the most appropriate trigger condition for your needs so as to avoid false activations of the trigger. Trigger info: When an event is added, updated or deleted (V3) 

ekarim2020_3-1630518295562.png

ekarim2020_4-1630518330196.png

ekarim2020_8-1630518504750.png

The SharePoint List:

ekarim2020_11-1630519145687.png

Optional settings for the Title column to prevent duplicate event ID's from being saved:

ekarim2020_16-1630519698316.png

The SharePoint filter query:

ekarim2020_14-1630519522712.png

And use the correct ID and Id fields:

ekarim2020_1-1630520565748.png

Hope this helps.

Ellis

I appreciate this 

 

my question is.. I don’t want to restrict the flow to trigger only when a subject is a certain title. I need it to work for any subject. Not all the events forwarded to me will start with “demo90’

ekarim2020
Super User
Super User

Organizer and subject test (✔@and, NOT @And below):

@And(not(equals(triggerBody()?['organizer'], 'ek@mail.com')), startsWith(triggerBody()?['subject'], 'DEMO#90'))

 

Organizer test

@not(equals(triggerBody()?['organizer'], 'ek@mail.com'))

 

The organizer is me since I am creating a duplicate event. The original organizer who sent me the event could be anyone

You can solve this use-case in three stages

 

Stage1

1.1 Create a SharePoint List with two columns: One for storing original event ID, and other for storing duplicate event ID

 

Stage 2

2.1 Create a Automated cloud Flow with trigger: When an event is created

2.2 Under trigger condition, only run when you are NOT the organizer - this is important to avoid infinite loop

2.3 Add an action to Create Event, send it out to the desired list of people

2.4 Add an action to Create Row in SharePoint, and add event ID from trigger (original event) and event ID from create event (duplicate event)

 

Stage 3

3.1 Create an automated Flow when an event is added, updated, or cancelled

3.2 Under trigger condition, only run when you are NOT the organizer - this is important to avoid infinite loop

3.3 Under trigger condition, only run when action type is updated or deleted

3.4 Add a Get Items action from SharePoint and using event ID from trigger, fetch the duplicate event ID from your SharePoint List using Filter Query

3.5 Add a switch control and add cases for updated and deleted

3.5.1 Under updated branch, add action to update your duplicate event - remember to use required attendees same as step 2.3; remaining properties you copy from original event in the trigger

3.5.2 Under deleted branch, add action to delete your duplicate event

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If this post or my previous reply was useful in other ways, please consider giving it Thumbs Up.

See partial trigger condition for step 3.3 - checks whether action type is updated or not. You will need to check for updated OR deleted.

 

@equals(triggerOutputs()?['body/ActionType'],'updated')

 


See sample trigger condition for step 2.2 and 3.2 - checks whether organizer of event is YOUREMAIL@DOMAIN.COM or not.

 

@not(equals(triggerOutputs()?['body/organizer'],'YOUREMAIL@DOMAIN.COM'))

 

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If this post or my previous reply was useful in other ways, please consider giving it Thumbs Up.

It seems that all deleted events go through the update branch and instead of removing the events from calendar, the event subject just changes to "Cancelled" How do I go about deleting the events instead of them all going through the updated switch.

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It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

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