Showing results for 
Search instead for 
Did you mean: 
Level: Powered On

Trigger Flow for selected item in SharePoint list without edit permissions



I created a Flow to copy selected items from one SharePoint list to another with an approval step and updating some metadata. At first, I used an O365 group to authorize a group of users to trigger the Flow. This made the Flow appear on all SharePoint lists, which was not intended, since the Flow should only be started from one specific list. I then linked the permissions for executing the flow to this specific list which allowed only the users with edit rights on this list to start the flow. We later then received a new requirement from our customer, stating that the members of this group should only have read rights on this list but still be able to start the Flow on items of this list.


Is there any way to make a Flow only available on a specific list without linking the permission for starting the Flow to the edit rights on that list?




Super User
Super User

Re: Trigger Flow for selected item in SharePoint list without edit permissions



It sounds as though you want users who access a list to be able to run your For a Selected item Flow but not make edits to the Flow.


If that is the case, you can add the list as a run-only user.  See screen shots below.




If this needs more explanation, please let me know.


If this answers your question, please mark you question as solved.



If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Level: Powered On

Re: Trigger Flow for selected item in SharePoint list without edit permissions



That's what I actually did. The problem is, that users seem to need edit rights on the specified library in order to be authorized to start the Flow. In our case, users should be able to start the flow on the library without being able to edit the documents in it.

Helpful resources


Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!


Incoming: New and improved badges!

We've given our badges an overhaul and also added some brand new ones!


Microsoft Learn

Learn how to build the business apps that you need.


Power Platform World Tour

Find out where you can attend!


Webinars & Video Gallery

Watch & learn from the Power Automate Community Video Gallery!

Top Kudoed Authors (Last 30 Days)
Users online (5,587)