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Frequent Visitor

Trigger Flow for selected item in SharePoint list without edit permissions



I created a Flow to copy selected items from one SharePoint list to another with an approval step and updating some metadata. At first, I used an O365 group to authorize a group of users to trigger the Flow. This made the Flow appear on all SharePoint lists, which was not intended, since the Flow should only be started from one specific list. I then linked the permissions for executing the flow to this specific list which allowed only the users with edit rights on this list to start the flow. We later then received a new requirement from our customer, stating that the members of this group should only have read rights on this list but still be able to start the Flow on items of this list.


Is there any way to make a Flow only available on a specific list without linking the permission for starting the Flow to the edit rights on that list?




Super User III
Super User III

Re: Trigger Flow for selected item in SharePoint list without edit permissions



It sounds as though you want users who access a list to be able to run your For a Selected item Flow but not make edits to the Flow.


If that is the case, you can add the list as a run-only user.  See screen shots below.




If this needs more explanation, please let me know.


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Frequent Visitor

Re: Trigger Flow for selected item in SharePoint list without edit permissions



That's what I actually did. The problem is, that users seem to need edit rights on the specified library in order to be authorized to start the Flow. In our case, users should be able to start the flow on the library without being able to edit the documents in it.

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