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rodbinwa
Level: Power Up

Trigger email when item is approved directly in SharePoint. Not through a flow.

I'm working on a publishing solution and need some help with sending an email notification when a page is approved/published. 

I've set up a Flow that's triggered when a page is added/modified. It takes a page from Draft > Pending, sends an approve/reject email. If approved through the email, a second email is sent to a targeted audience that a new article/page was posted. 

However, the author can also approve the page on a page level - Page > Approve/Reject. In this case, no emails are sent. How can I set up a Flow that sends emails when the Approval Status of a page is Approved? I tried different things, but I'm not able to get the system internal fields/Approval status field. I'm not a SP person so I'm hopping to get some recommendations. It would be great if it can be done with flow and avoid setting up workflows

1 REPLY 1
Community Support Team
Community Support Team

Re: Trigger email when item is approved directly in SharePoint. Not through a flow.

Hi @rodbinwa,

 

Could you please share a screenshot of your flow's configuration?

Could you please show a bit more about the "When a page is added/modified" trigger that you mentioned?

Do you enable Content Approval option within your Site Pages Library settings?

 

I suppose that you have enabled Content Approval option within your Site Pages Library settings, is it true? Yes, you are right. We could not get the System internal fields/Approval Status field in Microsoft Flow currently.

 

Getting the Approval Status column of SharePoint list or library is not supported in Microsoft Flow currently, I afraid that there is no way to achieve your needs in Microsoft Flow currently.

 

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

 

Best regards,

Kris

Community Support Team _ Kris Dai
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