cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Trigger flow when only one field in list is modified

Hello - I have a flow that triggers an automated email when a list field, "Status" changes from 'Open' to closed. However, the email triggers whenever any field is changed. Is there a way to fine tune so that this will only trigger on the desired field and no other field?

 

 inkedFlow.jpg

1 ACCEPTED SOLUTION

Accepted Solutions
v-yuazh-msft
Community Support
Community Support

Hi @Anonymous,

 

As @ScottShearer said, there is no any trigger on a special column in list is modified,if you would like to trigger a flow when a special column in list is modified,

I afraid that there is no way to achieve your needs in Microsoft Flow currently.

 

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

You could take the alternative way offered by @ScottShearer, however, the alternative way wouldn't work when the field value in the list is modified several times.

I have another alternative way, you could also take a try with mine.

1. Add a yes/no type column "Status is changed" in the sharepoint list.

2.Every time a user modify the list, if he have modify the "Status" column,he must modify the "Status is changed" column to "Yes", 

if he haven't modify the "Status" column,he must keep the  "Status is changed" column to "No".

3.You could add an condition under the trigger to check if the "Status is changed" column is equal to true or false.if the "Status is changed"column is equal to true,send the email,if the  the "Status is changed" column is equal to false,do nothing.

 

 

Best regards,

Alice

View solution in original post

28 REPLIES 28
ScottShearer
Most Valuable Professional
Most Valuable Professional

The short answer is no, you can't  have a Flow trigger only when a specified column is changed,

 

The simple work around is to store a copy of the column data in a separate column.  When the Flow is triggered, compare the two columns.  If they are the same, do nothing,  If they are not the same, take action as appropriate and update the additional column to match the value in the column you are monitoring.

 

There are other more elegant solutions, but what I have presented is the quick and simple fix.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
v-yuazh-msft
Community Support
Community Support

Hi @Anonymous,

 

As @ScottShearer said, there is no any trigger on a special column in list is modified,if you would like to trigger a flow when a special column in list is modified,

I afraid that there is no way to achieve your needs in Microsoft Flow currently.

 

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

You could take the alternative way offered by @ScottShearer, however, the alternative way wouldn't work when the field value in the list is modified several times.

I have another alternative way, you could also take a try with mine.

1. Add a yes/no type column "Status is changed" in the sharepoint list.

2.Every time a user modify the list, if he have modify the "Status" column,he must modify the "Status is changed" column to "Yes", 

if he haven't modify the "Status" column,he must keep the  "Status is changed" column to "No".

3.You could add an condition under the trigger to check if the "Status is changed" column is equal to true or false.if the "Status is changed"column is equal to true,send the email,if the  the "Status is changed" column is equal to false,do nothing.

 

 

Best regards,

Alice

Anonymous
Not applicable

Hello,

 

I know how old this is but I have a question that is related to this one. When trying to trigger a flow based off the value of a specific column using a condition is there a way for it to recognize string values?

 

Like if you want an email sent only when Column A reads "send email" is there a way to do this? I tried to use one of my columns in a condition and for flow to check if a specific string was selected but it never works.

Anonymous
Not applicable

I hate to comment on a stale thread; but I have found a way to trigger an approval flow based on a field value.

 

It looks like everyone has some kind of status field that needs to be evaluated (it's really how I started). After following the information posted at the beginning of the thread; I tested and received the expected result of failure.

 

However, if you initialize a variable and pull that field value into it (Initialize variable, then set variable to field value; in my instance the second step for setting was to use 'status value'). Once that is pulled into a variable the statement can be evaluated with the condition statement. I've tested on several different tables within my instance of SharePoint and it's pretty effective every time.

Anonymous
Not applicable

@Anonymous , can you post a screen shot of the solution?

Anonymous
Not applicable

I can't do the image attachment (DLP Policies for my organization). But I can do the JSON code:

 

 

"Initialize_variable_-_StatusField": {
							"runAfter": {
								"Initialize_variable_-_EmailString": ["Succeeded"]
							},
							"type": "InitializeVariable",
							"inputs": {
								"variables": [{
										"name": "StatusField",
										"type": "String"
									}
								]
							}
						},
						"Set_variable_-_StatusField": {
							"runAfter": {
								"Initialize_variable_-_StatusField": ["Succeeded"]
							},
							"type": "SetVariable",
							"inputs": {
								"name": "StatusField",
								"value": "@triggerBody()?['Status']?['Value']"
							}
						}

 

Anonymous
Not applicable

@Anonymous I think the problem with your code is that if any other column's value changes and if your Status column has a value in it (whether its the same or changed status), it will trigger the flow as well.

Anonymous
Not applicable

Correct; it will trigger for any modification; but will only proceed if the status field is equal to something I've configured to run.

 

I've done this on a few flows and it works fairly flawlessly.

Any changes to PowerAutomate on this issue? In the last 6 months, there have been massive strides in updates to PowerApps but wasn't sure about Automate. 

I don't know if this has been covered in a different forum item or not but I use a Switch in these scenarios. The trigger is the same as in the original post (item in list is modified), and next I add the Switch and specify the Status column using Dynamic Content. This then gives you the ability to add Cases, and here you use the Status options from your column (manually typed in not selectable as dynamic content so watch out for spelling!). You can then build out the rest of your flow with email notifications etc as you would with a condition. It works really well for status columns with multiple options (max I've used is 8 so far) sending notifications to different people in a process when the status value changes each with a customised message. Hopefully this helps

Yes! I switched to using "switch" back in August and have used it exclusively. Works so much better than the condition. Thanks!

Sorry!! I know this is an old thread, but can you step me through this?

What is a switch? Sorry! am very new to SP

 

Thanks,

Ashlea

anilrambhajan
Helper III
Helper III

Any solution for this? Help

shawn_fielding
Helper II
Helper II

So yeah this is old, but I have a situation where if a status is changed, I need to send an email.  How I did it was having a second "former status" field.  That way, when an item is changed, I can compare the statuses to see if that is the field changed.  If the statuses are different, send that email and change the "former status" to the same as the status.  If they are the same, then obviously something else was changed and nothing needs to happen.

Thank you for your response. Yes, I ended up doing something very similar. I used a boolen column and set it to true if the column value changes and use that column as my trigger.

Antiwa
Frequent Visitor

Well there is a simple way to specify a trigger condition to your flow when a specific field data changes to a specific value. In your case when 'Status' field value changes to 'Close'.

1. Go to setting of the 'when an item is created or modified' connector using '...' option.

2. Configure the trigger condition of the flow.

Here is the snip of the expression:trigger .jpg

 

You are right, however this is assuming the use case is to only determine when the status is closed.

Consider you have a status column with let's say 8 different statuses and you would like to determine each time the status column gets updated to do whatever you need to do.

With your suggested approach, that would be 8 different flows each with a trigger for the specific status. Not really practical and maintainable for such use case.

I honestly would choose a choice, rather than a boolean and use case to determine the action.  This then requires only one flow.  An annoying one to look at on the screen, but it'll work.

Anonymous
Not applicable

Since the original question was to only trigger when a specific column changes, the solution would be to have a second column that stores the "former status" value.  Make the trigger contrition when the Status column is not equal to the former status column.  

When the flow runs, update the "former status" column to the current status.   They are now equal and the flow will not trigger again until the status is changed.  This will work for any number of potential Status values.

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (5,902)